Palesa Masoeu
Infrastructure Project Coordinator
Kimberley
Summary
A self-motivated, diligent, highly organized, innovative, detail-oriented professional with a B.A Human and Social Studies in Public Administration & Communication Facilitation. Gained an invaluable 7+ years' working experience of performing administrative and project assistant duties. Willing to adapt to the higher education environment or any governmental institution or agency. With exceptional problem-solving and decision-making skills. Demonstrates impeccable time management skills. Able to prioritize complex tasks effectively to track and ensure compliance with deadlines. With effective communication (verbal & written) and interpersonal skills. Able to work efficiently as part of a team and maintain cooperative working relationships with co-workers at different levels. Displays exceptional planning and organizational skills. Able to maintain confidentiality. These responsibilities reflect a broad and strategic role that combines project management, financial oversight, community engagement, and stakeholder relations-all essential to successfully managing infrastructure projects. With years of experience, the focus is on leveraging that expertise to oversee complex, multistakeholder projects while fostering positive socio-economic outcomes for local communities.
Overview
12
12
years of professional experience
23
23
years of post-secondary education
Work History
Infrastructure Project Coordinator
Sol Plaatje University
Kimberley
01.2023 - Current
- Company Overview: Infrastructure Project Management Office (IPMO)
- Oversee the procurement process for construction materials, subcontractors, and services, ensuring compliance with university policies and regulations
- Develop procurement strategies to support the timely and cost-effective delivery of construction projects
- Manage and coordinate the day-to-day operations of various infrastructure projects, ensuring that they are completed on time, within budget, and to the required quality standards
- Monitor project expenditures, ensuring they are aligned with the financial projections and budgets
- Manage and track payments to contractors and subcontractors, ensuring that they are processed in a timely manner according to contractual agreements
- Provide accurate, timely financial reporting to stakeholders, highlighting key financial metrics, risks, and any deviations from the budget
- Prepare and present regular updates on project costs, progress, and forecasted expenses to senior management and external stakeholders
- Serve as the main point of contact between the university, contractors, subcontractors, local authorities, and other key stakeholders involved in the project
- Organize and facilitate regular meetings with stakeholders to discuss project progress, resolve issues, and align expectations
- Develop and maintain strong relationships with key project stakeholders, including local communities, contractors, university departments, and government officials
- Promote the socio-economic development of local communities by integrating local resources, businesses, and labor into the construction process
- Work closely with subcontractors to ensure that they comply with local hiring practices and community engagement initiatives
- Develop programs and initiatives aimed at creating employment opportunities for local workers and supporting small businesses in the region
- Collaborate with government and community organizations to ensure that the project's social development goals are met and in line with regulatory requirements
- Coordinate and oversee the planning stages of new construction projects, ensuring that all required approvals and permits are secured before work commences
- Facilitate the timely commencement of new projects by ensuring all pre-construction tasks, such as site preparation and stakeholder alignment, are completed
- Conduct community needs assessments and map community assets
- Identifying key community stakeholders and role players in the Fraancis Baard Districts development space
- Identifying and documenting community assets that would be critical in implementing development projects
- Facilitating community needs assessment workshops with key role players
- Assisting in compiling reports on community needs and assets for input in strategy
- Infrastructure Project Management Office (IPMO)
Community Liaison Officer & Project Administrator
Aecom South Africa
10.2014 - 12.2022
- Company Overview: Construction and Building Services
- Conducting continues stakeholder and community and engagement programmes to achieve clients and contractors' objectives
- Assisting Contractors/Consultants to achieve framework agreement goals according to their contractual agreements
- Compiling monthly CDT reports and quarterly reports for client and stakeholders
- Assisting Contractors/Sub Contractors with skills development programme linked with their signed agreements
- Identifying project opportunities through consultation with relevant stakeholders
- Conducting beneficiary assessment and selection in partnership with relevant partners
- Liaising, facilitating the planning and implementation of community/social programmes with relevant stakeholders
- Monitoring project implementation in relation to community engagement and involving the different stakeholders of the project
- Coordinating meetings with all relevant partners to monitor and evaluate project implementation at agreed intervals or milestones
- Assisting with effective project hand over; and sign off is done for infrastructure projects
- Enduring that the Clients annual Legacy Projects are achieved and within budget
- Assisting with data evaluation and manual tender document evaluation
- Drafting and assisting in procurement administration during the advertisement, queries, tender opening and closing procedure
- Drafting of regret and award letter to selected tenders and the appointed designated person for tender queries
- Maintaining grievance handling mechanism for each project
- Recording and collating grievances and escalating to relevant departments/sections/contractors/suppliers
- Compiling monthly reports
- Compiling a quarterly On-Site Newsletter for stakeholders, the client, contractors and suppliers and project based labour to highlight progress made on project
- Promoting and reporting project-based developments and plans through social media and print platforms
- Capturing Local expenditure spent made to suppliers and contractors
- Coordinating team meetings and travel arrangements
- Construction and Building Services
Intern
07.2013 - 07.2014
- Competent in general office management skills
- Writing and compiling draft Stakeholder and Community Progress Annual and Quarterly Reports for the Client and project Stakeholders
- Able to prioritize and meet tight deadlines without compromising quality
- Preparation of Power Point Presentations where required
- Compiling Proposals in terms of Community Engagement programmes for the client
- Compiling and circulating dates of all meetings / hearings
- Co-ordinating meetings/functions / hearings
- Typing meeting agendas and distribute
- Taking minutes, type, and distribute to relevant individuals
- Preparation of general documentation for hearings/meetings (i.e
- Bundles of documents, attendance registers, etc.)
- Assisting in managing the flow of paperwork
- Assisting with business development matters including marketing material preparation
- Coordinating maintenance of office equipment
- Maintaining a logical, methodical filing system that is accessible
- Doing photocopying for the section
- Making travel arrangements for staff and third parties as appropriate
- Co-ordinating and setting up meetings/hearings
- Reason for leaving: Temporary contract ended
Education
No Degree - B.com Agricultural Economics
University of The Free State
Bloemfontein 04.2001 - 12.2023
Grade Twelve (12) - Mathematics, Biology, Physical Science, Economics, Afrikaans & English
St Boniface High School
Skills
- Support & Administration
- Record Management
- Report Writing
- Client Relationships
- Contract Management
- Project Planning and Coordination
- Stakeholder Management
- Document Control
- Emotional Intelligence
Skills Development Courses
- Noshtac Training and Consulting, First Aid Level 2, 2021
- Noshtac Training and Consulting, First Aid Level 1, 2021
- Engineering Contract Strategies, Applying the NEC3 family and NEC3 Engineering and Construction Contract, 2018
- Engineering Contract Strategies, Introduction to NEC3 Professional Services Contract, 2018
- Amokoro Training, Occupational Health and Safety Legal Liability, 2018
- Amokoro Training, Construction Regulation Workshop, 2018
Accomplishments
Since joining the New University construction project, my most significant achievement has been initiating and managing an unemployment database for the Kimberley community, covering various trades in the construction industry—from unskilled to highly skilled workers, as well as apprenticeships and leadership programs. In 2017, I implemented an ABET program for qualifying workers on-site. Additionally, I launched the SMME Incubation Skills Development Training Program, which has successfully trained over 100 SMMEs in the Kimberley community and district. The incubation program has contributed to the growth and success of numerous small businesses and continues to expand.
Timeline
Infrastructure Project Coordinator
Sol Plaatje University
01.2023 - Current
Community Liaison Officer & Project Administrator
Aecom South Africa
10.2014 - 12.2022
Intern
07.2013 - 07.2014
No Degree - B.com Agricultural Economics
University of The Free State
04.2001 - 12.2023
Grade Twelve (12) - Mathematics, Biology, Physical Science, Economics, Afrikaans & English
St Boniface High School
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