OTTALIE LYNNE JOUBERT

Administrator

Geluksdal Primere Skool

01.2001 - 07.2023

Receive and greet visitors, parents and all stakeholders
Answering and screening incoming calls
Assist with enquiries (general and financial)
Carrying out administrative duties such as filing, typing, copying and scanning
Scheduling appointments
Handling all correspondence received
Distributing and sorting of GDE documentation to Organizing and coordinating meetings Provide general administrative support to Principal, Deputies and Departmental Heads to ensure efficient operation of the office
Organize and maintain physical and electronic filing systems, ensuring that important documents are easily accessible
Facilitate internal and external communication by handling incoming and outgoing emails, memo's, newsletters, and other correspondence
Handling, coordinating the admission process Handling sensitive information in a confidential manner
Ensuring that the recruitment, registration and admission process runs smoothly on a yearly basis
Recruiting, appointing of new educators, administrative assistants, general assistants, and interns
Maintaining personnel records, screening
Responsible and control leave for staff members
Responsible for early leave and late coming register and learner and educators' weekly statistics
Accurately input and update data in relevant database (SA-SAMS) and system
(New Applications) Ensuring that marks are Captured on SA-SAMS, schedules are completed and submitted, and reports are issued out
Ensuring that Lurits and Valistractor are submitted
Assist in making travel arrangement for learners, teachers, and PYE's
Do bookings for excursions, meetings, workshops
Perform all financial duties ad tasks according to relevant policies and regulations
Submit and reconcile expenses
Receive and process payments
Receiving and balancing all income monies received
Handling petty cash vouchers, petty cash reconciliation and prepare traveling claims
Maintain office supplies inventory Procurement of school supplies
Member of the following committees Sports Committee Events Committee Fundraising Committee Finance Committee