Olivia Motlatso Mahlane
Urban Ridge West, Halfway Gardens Midrand
Summary
Detail-oriented professional with a solid background in administration and office support. Proven ability to manage time effectively and solve problems, consistently meeting deadlines in high-pressure situations. Strong collaborator, enhancing team dynamics to improve operational efficiency.
Overview
21
21
years of professional experience
1
1
Certification
Work History
Credit Controller
Westfalia Fruit
Midrand Johannesburg
11.2024 - Current
- Updated customer accounts and processed payments, ensuring accurate records for financial tracking.
- Monitored debtor balances to identify and address overdue accounts proactively.
- Negotiated payment plans with customers experiencing financial difficulties, maintaining positive relations.
- Documented customer payments and credit queries, maintaining precise and up-to-date accounts to support effective follow-up.
- Prepared monthly reports on account receivables and aged debt, providing insights for senior management decision-making.
Invoicing Clerk (Debtors)
Westfalia Fruit
Midrand
07.2017 - 10.2024
- Oversaw payment processing, invoicing, and collections to ensure timely transactions.
- Processed daily customer invoices for Woolworths, locals, and staging; addressed customer queries regarding price or quantity discrepancies using D365 system.
- Recorded invoice payments and updated account database efficiently.
Legal Assistant
Mokhobi Attorneys
Tzaneen
12.2016 - 06.2017
- Managed case files, ensuring accurate documentation and prompt retrieval of information.
- Provided administrative support, including answering phones and managing correspondence.
- Drafted legal documents, including contracts, wills, and conveyances, adhering to precise legal requirements.
- Observed court procedures and confidentiality policies.
- Maintained confidentiality of sensitive information, upholding professional ethical standards.
- Maintained organised filing systems for court records, reports and agendas.
Creditors Clerk
Westfalia Fruit Products
Tzaneen
12.2010 - 11.2016
- Submitted creditor reconciliations to Accountant by the 25th of each month for payment and followed up on outstanding invoices and statements to ensure timely processing.
- Generated creditors' invoices on Accpac and imported into Standard Bank, completed new credit applications, and reconciled creditors' accounts with statements.
- Entered creditors' banking details into Standard Bank for efficient processing of payments.
Filing Clerk ( Creditors)
Westfalia Fruit Estates
Tzaneen
03.2009 - 11.2010
- Managed daily filing of creditor reconciliations, statements, and invoices in alphabetical order and by month to ensure accurate record-keeping.
- Assisted creditors clerk during absences by generating invoices using Accpac system and coordinating requests for creditor statements.
- Sorted and stored physical and digital files for ease of use.
- Copied, scanned and printed files for [Type] needs.
- Classified new documents using correct systems and codes.
HR Assistant
Westfalia Fruit Estates
Tzaneen
05.2007 - 12.2008
- Assisted in managing daily HR operations, providing support to employees with UIF forms, leave forms, and other necessary documentation.
- Filed employee contract and leave forms accurately, ensuring efficient record-keeping and communication in HR.
- Created complete records for new hires.
- Assisted with recruitment processes, including job postings and scheduling interviews for potential hires.
- Managed employee records, ensuring confidentiality and compliance with data protection regulations.
Stores Assistant
Westfalia Fruit Products
Politsi
01.2005 - 06.2005
- Labelled packaging materials to maintain accurate inventory records.
- Utilised inventory management software to update and maintain stock database.
- Transported stock from warehouse and placed on shelves to replenish items.
- Conducted regular stock takes, identifying discrepancies and reporting findings to management.
Education
BA - Criminology
University of South Africa (UNISA)
Johannesburg05-2026
Computer Literacy
Spoornet Matlhari Computer Centre
Limpopo 01-2006
Higher Certificate - Law
University of South Africa (UNISA)
Johannesburg, GP01-2022
B.com - Credit Management
University of South Africa
Johannesburg, GP01-2006
Grade 12 - Grade 12
Senior Certificate
Tza01-2000
Skills
- Document preparation
- Document filing
- Office Support
- General Assistant
- Feedback Seeker
- Time Management
- Pressure Handling
- Attention to Details
- Fast Learning
- Problem Solving
- Multi-Tasking
- Meet Deadlines
- Team Player
- Knowledge of legal processes
Languages
Sepedi
English
Xitsonga
IsiZulu
Afrikaans
Venda
References
- Dinah Banger, Credit Controller, Westfalia Fruit Products, +27 15 309 0000, +27 73 626 3791, dinab@westfaliafruit.co.za
- Lucia Mafa , People & Culture Admin Manager. Westfalia Fruit. +27 15 309 0117 , +27 160 3035 , luciam@westfakiafruit.co.za
- Phetole Mokhobi , Attorney, Conveyancer & Notary Public. Mokhobi P Attorneys . +27 76 480 4621 , +27 15 590 1898
Tax Reference Number
0994760155
Certification
- Bachelor of Arts in Criminology Degree
- Higher Certificated in Law
- Code C1 Drivers Licence
- Microsoft Office Certificate
Hobbies and interests
- Cooking.
- Reading News and Watching Documentaries.
- Spending time with my Family.
- Travelling Local
Timeline
Credit Controller
Westfalia Fruit
11.2024 - Current
Invoicing Clerk (Debtors)
Westfalia Fruit
07.2017 - 10.2024
Legal Assistant
Mokhobi Attorneys
12.2016 - 06.2017
Creditors Clerk
Westfalia Fruit Products
12.2010 - 11.2016
Filing Clerk ( Creditors)
Westfalia Fruit Estates
03.2009 - 11.2010
HR Assistant
Westfalia Fruit Estates
05.2007 - 12.2008
Stores Assistant
Westfalia Fruit Products
01.2005 - 06.2005
BA - Criminology
University of South Africa (UNISA)
Computer Literacy
Spoornet Matlhari Computer Centre
Higher Certificate - Law
University of South Africa (UNISA)
B.com - Credit Management
University of South Africa
Grade 12 - Grade 12
Senior Certificate