Overview
Work History
Education
Personal Information
References
Timeline
BusinessAnalyst
Ofentse Motoai

Ofentse Motoai

Project Coordinator
Bloemfontein

Overview

5
5
years of professional experience

Work History

LOCAL ELECTORAL PROJECT COORDINATOR(HR 2)

Independent Electoral Commission
05.2024 - 07.2024
  • Local Project Administration: Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office's implementation plans in attaining set targets and objectives
  • Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity
  • Develop, communicate and implement effective performance work plans to achieve set performance targets and goals
  • Supervision of expansion and election staff to meet output targets during heightened activity
  • Provide accurate and complete reports timeously on projects, tasks and activities
  • Manage relationships with stakeholders at local level
  • Deal with correspondence relating to projects
  • Take minutes of meetings and attend meetings, workshops and training sessions
  • Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level
  • Make logistical arrangements in support of electoral staff training
  • Conduct training on local level
  • Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.)
  • Provide basic information relating to budget processes
  • Obtain and raise quotes for procurement on local level via SAP
  • Inform successful vendors and supply them with orders
  • Receive goods procured and respond to financial queries
  • Local Electoral Operations: Implementation and coordination of delimitation of voting stations
  • Conduct voting stations survey and identify potential voting stations sites
  • Conduct registration of voters
  • Coordination of by-elections and related activities
  • Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system
  • Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events
  • Conduct civic and voter education, training and outreach activities, as well as other election related duties
  • Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results
  • Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists
  • Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities
  • Facilitate conflict management services and solutions for effective stakeholder engagement
  • General office administration: Answer telephones
  • Respond to queries of the public
  • File documentation
  • Type correspondence, reports and minutes
  • Arrange meetings and workshops
  • Make copies
  • Fax
  • Date capturing on the relevant IEC systems
  • Arrange for courier of documents
  • Team Orientated
  • Administration Skills
  • Conflict Resolution
  • Computer Skills
  • Politeness
  • Assertiveness
  • Promptness

ASSISTANT PROJECT COORDINATOR

Independent Electoral Commission
07.2023 - 04.2024
  • Delimitation processes;
  • Confirmation and contracting of registration stations/voting stations;
  • Electoral staff recruitment and training;
  • Registration planning;
  • Registration logistics;
  • Conducting of registration of voters;
  • Election planning;
  • Election logistics;
  • Conducting of elections;
  • Counting arrangements;
  • Counting logistics;
  • Capturing of election results;
  • Post-election activities - roll-back, debriefing and Reports;
  • Equipment and storage logistics;
  • Maintaining of the Voters Roll;
  • Electoral staff supervision, contracting and payment;
  • Post-election arrangements;
  • Any other duties delegated from time to time

Tender and Administration consultant

Bohlale Bokamoso Group
02.2022 - 01.2023
  • Contract's Administrator: Sign all contracts on behalf of the company
  • Draft all authority letters
  • Draft all letters to suppliers and clients
  • Ensure all meetings have minutes and resolutions are given
  • Tender consultant: Ensure that all tender briefings are attended within our line of work
  • Purchasing of tender documents and downloading on etenders
  • Ensuring that the document is filled correctly and on time
  • Keep records of all tendered bids and their pricing
  • Ensure that the contract in the document is in order and all clauses are understood
  • Attend tender opening and keep record of the tender amounts
  • Ensure that all company documents are valid
  • Renew all certificates as and when they expire
  • Update company CSD and ensure that the company stays compliant
  • Finance Administrator: Liaise with our accountants on a monthly basis, Compiling budgets per project, Projecting income/ sales, Managing our debtors and creditors, Applying for credit from suppliers, and making payments to all creditors
  • Systems: Accounts and Procurement: Buildsmart, Standard Bank Business Online, KPI: iso 900, CSD, CIPC

Personal Financial Advisor

Old Mutual
01.2021 - 09.2021
  • Meeting individually with clients to determine their financial objectives, risk tolerance, income, expenses and assets
  • Offering strategic advice on products and services, such as investments, insurance coverage and debt management tools
  • Performing market research to stay current with financial trends
  • Preparing financial documents, such as income projections and investment reports
  • Maintaining compliance with all rules and regulations in the financial industry
  • Identifying and pursuing potential clients to maintain a strong client base

Personal Assistant / Receptionist

Sanlam
01.2020 - 12.2020
  • Taking notes and writing minutes during meetings
  • Organizing and planning meetings
  • Monitoring a reporting manager's email and responding if required
  • Preparing communications on behalf of manager
  • Answering phone calls
  • Assisting with quotes and proposals
  • Data entry
  • Maintain managers calendar
  • Conducting or preparing any research that the reporting manager may require

Waitress

Caramellos
03.2019 - 12.2019
  • Meet and greet customers
  • Make customers comfortable
  • Constantly study the menu (product knowledge)
  • Introduce customers to menu and specials
  • Inform customers of running competitions
  • Make sales, Up sale
  • Keep track of all receipts and cash
  • Cash up after every shift, which is making sure the shop receives all the money

Education

Bachelors Of Commerce - Economics

University of the Free State
10.2019

National Senior Certificate - undefined

CBC St Josephs
Bloemfontein

Personal Information

  • Dependents: None
  • Health Status: Excellent/None
  • Criminal Record: No
  • Gender: Female
  • Nationality: South African
  • Driving License: Code 8
  • Marital Status: Single

References

  • Telang Lehloka, Regional Supervisor Mangaung IEC, 0784737846
  • Cuten Williams, Senior PFA (Sanlam), 0712883330
  • Kholo Ramashala, Old Mutual (Development Manager), 0791711738, 0515052633
  • Patrick Mokaloba, Director Bohlale Bokamoso, 0732112087

Timeline

LOCAL ELECTORAL PROJECT COORDINATOR(HR 2)

Independent Electoral Commission
05.2024 - 07.2024

ASSISTANT PROJECT COORDINATOR

Independent Electoral Commission
07.2023 - 04.2024

Tender and Administration consultant

Bohlale Bokamoso Group
02.2022 - 01.2023

Personal Financial Advisor

Old Mutual
01.2021 - 09.2021

Personal Assistant / Receptionist

Sanlam
01.2020 - 12.2020

Waitress

Caramellos
03.2019 - 12.2019

Bachelors Of Commerce - Economics

University of the Free State

National Senior Certificate - undefined

CBC St Josephs

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Ofentse MotoaiProject Coordinator