Nwabisa Lindi

• Provide a secretarial/receptionist support service to the executive authority. This would include, amongst others, the following:
• Receive visitors to the office of the executive authority.
• Direct enquiries/complaints to the relevant people & record/capture appointments, interviews and appearances of the executive authority.
• Coordinate the diary of the executive authority. Compile schedules of appointments for the executive authority.Compile programs for official journeys of the executive authority.
• Render an administrative support service to the executive authority. This would amongst others, entail the following:

(i) Provide support in the coordination and maintenance of the office(s) and living accommodation of the executive authority.

(ii) Ensure that travel arrangements are properly made and well-coordinated.

(iii) Draft documents as required by the appointments secretary.

(iv) Collect, analyse and collate information as requested by the executive authority.

(v) Liaise with SAPS for VIP security.

• Provide support to the executive authority with regard to meetings. This would, amongst others, entail the following:

(i) Organise meetings and coordinate

logistical arrangements.

(ii) Receive, collect and check documents for meetings.

(iii) Monitor the schedule of the executive authority and submit RSVPS on behalf of the executive authority.

• Assist the appointments secretary with constituency work of the executive authority. This would, amongst others, entail the following:

(i) Receive calls and requests from the

public within the constituency of the

executive authority.

(ii) Liaise with role-players in the

constituency of the executive authority.

(iii) Resolve or refer the requests received from stakeholders in the constituency for finalisation.

(iv) Support the executive authority with private obligations.

(v) Ensure compliance to Public Service and Departmental Prescripts.

• Prepared and distributed correspondence, memos, and reports, utilizing strong organizational skills to maintain efficient office workflow
• Management of Cabinet affairs and provide overall support
• Ensured excellent communication with the Cabinet Secretariat to facilitate the work of the Ministry
• Management of Parliamentary Affairs including facilitating good communication relationship between the Portfolio Committee Chairperson and staff and the Ministry

• Processed invoices for payment using accounting software programs.
• Ordered office supplies as needed while maintaining budget guidelines.
• Handled confidential material in accordance with company policies and procedures.
• Coordinated meeting space reservations both onsite and offsite locations.
• Monitored office equipment including copiers, printers and fax machines ensuring proper maintenance is performed according to schedule.
• Sorted incoming mail daily; distributed mail appropriately throughout the organization.
• Scheduled conference calls for various departments when requested.
• Assisted in onboarding new employees by providing orientation materials and resources.
• Greeted and welcomed visitors warmly, providing them with a positive first impression.
• Maintained reception area in an organized, tidy manner.
• Answered incoming calls promptly and professionally, transferring or taking messages as necessary.
• Assisted with special projects such as filing documents, ordering supplies, preparing mailings and organizing events.
• Provided administrative support to executives by researching information, responding to inquiries and coordinating travel arrangements.
• Directed clients and guests to correct departments, rooms, and staff members.
• Monitored schedules and calendar obligations for executives.