NTOTSHI NOA SEKGOTHE
Senior Legal Administrator
Johannesburg
Summary
Dynamic Senior Legal Administrator with over 16 years of professional experience across legal assessment; conveyancing; legal administration, legal research and administrative support, specializing in land use rights and property law at the post-decision phase of development. Expert in streamlining legal processes and enhancing office workflow through efficient document management. Successfully reduced errors in legal submissions by implementing robust proofreading protocols. Committed to fostering collaboration across departments to achieve optimal results. Poised to leverage extensive legal knowledge and proven track record in a challenging role to effectively address legal challenges and client needs. I am hard worker and a fast learning when given opportunity to display my abilities. I consider myself to be a tenacious person willing to give off my very best effort at all times. My progression is emulated by my resilience, perseverance, and determination. Performance and skills are evident in my academic records and work experience. My academic marks and various qualifications obtained are a true reflection of how intelligent, resilience, hardworking and determined I am. I have shown great proven record of hard work as well as attaining goals I or are set for me. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy and competency.
Overview
23
23
years of professional experience
6
6
Certificates
Work History
Senior Legal Administrator
City of Johannesburg Metropolitan Municipality
09.2008 - Current
- Required to ensure policies and legislation are correctly implemented
- Work according to the Town Planning Ordinances, Schemes and relevant legislation and development planning within the City of Johannesburg are legally compliance
- Delivered comprehensive legal assessment and legal administrative support services through the implementation of the post approval process of land use rights, in conjunction with other relevant departments, and as a support function to the department
- Streamlined legal processes by implementing efficient document filing and management systems
- Ensure applications are daily made within Legal Compliance and must be implementable
- Reduced errors in legal documents by closely proofreading and editing drafts before submission
- Collaborated effectively with colleagues across various departments to support the overall success of the legal team
- Increased client satisfaction by promptly addressing concerns and providing clear explanations of complex legal issues
- Facilitate legal agreements, monitor guarantees and layout plans with applicants
- Ensure planning decisions are made with legal compliance: I participated in ensuring this matter gets inserted into the positions, job description
- Facilitate legal agreements, money guarantees and layout plans with applicants, including drafting legal agreements
- Key Performance Areas
- Legal:
- Strategic:
- Participating in providing input strategic plans
- Continuous Improvement: Make recommendations to the Manager on how to improve work processes
- Ensure delivery of work, via work processes, to enable the function to deliver on the Mandate and improve turnaround times
- Town Planning Applications:
- Maintained a well-organized physical filing system that allowed for quick retrieval of necessary documents during high-pressure situations
- Trained junior staff members on office procedures and protocols, promoting a collaborative work environment
- Facilitated smooth transitions between cases by efficiently closing out completed matters and transferring files as needed
- Ensured compliance with regulatory requirements by maintaining up-to-date knowledge of laws and regulations relevant to the department area
- Evaluate and assess complex applications with interrelated boundaries and links with provincial structures
- Played a role in ensuring this is inserted into the Departments Job Descriptions
- Improved office workflow by streamlining administrative processes related to scheduling meetings, document management, and filing systems
- Rendered essential administrative support to senior management
- Drafted interrogatories, requests for admissions, requests for production of documents and requests for examination or inspection
- Conduct site inspections before compliance certificates are issued
- Integrating information to reach a conclusion and monitor the completion of the process by applicant
- Evaluate and assess applications which impact on multiple legislations other than planning
- High Priority Applications: Evaluate and assess high priority applications with short turnaround times including applications linked to the City’s strategic objectives
- Provided input: in evaluating and assessment of applications with multiple land use component configurations
- Ensure all applications are monitored and conduct site visits to perform assessments
- Coordinate site meetings and inspections
- Financial Risk:
- Ensure the qualitative or quantitative figure is correct on the application, safeguard the limits of financial liability of the Council
- Keep records to provide statistical information to facilitate management’s decision making and trend analysis
- Governance:
- Governance oversight of risk assessment by senior members of the firm/practice
- Develop and implement a risk assessment process for compliance with policies and regulations
- To follow questionnaires of getting information such as full names, id numbers, residential, income tax from clients
- Develop and improve internal controls for policy compliance including FICA
- Develop compliance programs
- Expand compliance training for team members
- Develop an effective process for tracking weaknesses & related corrective actions
- Ensure strong communications and coordination across the entire practice
- Develop and implement a risk assessment process for compliance with policies and regulations
- To follow questionnaires of getting information such as full names, id numbers, residential, income tax from clients
Administration Officer
City of Johannesburg Metropolitan Municipality
01.2005 - 01.2008
- Accepting, registering and circulation of all Development applications submitted in terms of town planning legislation, By-Law and policies
- Acting on behalf of Team Leader to see that all applications have complied with Planning and Urban Management statutory control
Information Assistant
City of Johannesburg Metropolitan Municipality
04.2003 - 01.2004
- To provide internal and external clients with planning information such as stand number; Street address; cadastral maps; aerial photographs
- S.G Diagrams, aerial photographs & zoning information, processing liquor and trade license applications for letter of consent and update new amendment schemes
- Reason for leaving: I served my time at the Municipality and want to grow further, new challenges
Education
M.D. - Master of Laws in Corporate Law
UNISA
Pretoria Legal Training - Litigation, Practitioners’ Account Management; Wills & Estate; opinion writing and Court Procedures
Law Society of South Africa: UNISA-LEAD, PLT
Pretoria 08.2024
Bachelor of Law - Major in private law, conveyancing, corporate law, sale and lease laws inter alia
UNISA
Pretoria 04.2024
Diploma in Law - Major in Local Government, Land and Housing Law, Consumer Law and Paralegal
UNISA
Pretoria 06.2023
Course - Anti-Corruption and Commercial Crime Investigation: Major in forensic investigation, securing crime scene, profiling the case and evidence collection
UNISA
07.2016
Introduction - Corporate Governance and King Code
UNISA
Introduction - Public, Private and Commercial Law
UNISA
12.2012
National Diploma - Town and Regional Planning
Technikon Witwatersrand (UJ)
National Certificate -
Ratlhangana High School
Mpumalanga, Hammanskraal12.2000
Course - Managing FICA
Moonstone Business School of Excellence
11.2025
Completed Papers 1,2 & 4 - Competency Based Exam for Attorneys
Legal Practice Council
Gauteng 10.2025
Certificate - Senior Management Service Programme
National School of Governance RSA
03.2025
Skills
Management
Creative Problem Solving
Advanced Microsoft Office
Business and Reporting Writing
Presentation Skills
Customer Care
Leadership
Conflict Resolutions
Project Management
File Organization
Office Administration
Legal Research
Legal Writing
Integrity and Fairness
Planning and Organising
Decision Making
Strong Understanding of Corporate Governance
Results Driven
Collaboration
Document Drafting
Writing and Editing
Document Filing
Good Communication and Interpersonal Communication Skills
Excellent Organizational Skills
Attention to Detail
Conveyancing
Ability to work under pressure and still product good quality results timeously
Ability to handle confidential information with integrity and discretion
Sharp legal and strategic thinking
Impressive Planning, Organisational and Time Management Skills
Team Leading and Staff Management
Liaise with public, government departments and private sector to fast-track application by providing the required documents and clarifying matters
To mitigate a sustainable plan to resolve work backlog and avoid unavailability of staff during leaves, lunchtime or busiest times, and further resolved challenges covid-19 brought, by championing working hybrid, communicate and liaise with public and clients daily to assure them that their matters are attended to swiftly
Ability to communicate and knowledge of Batho-pele principle helps in providing excellent service delivery
Certification
Driving License: Code (8) B.
Timeline
Senior Legal Administrator
City of Johannesburg Metropolitan Municipality
09.2008 - Current
Administration Officer
City of Johannesburg Metropolitan Municipality
01.2005 - 01.2008
Information Assistant
City of Johannesburg Metropolitan Municipality
04.2003 - 01.2004
Introduction - Corporate Governance and King Code
UNISA
National Diploma - Town and Regional Planning
Technikon Witwatersrand (UJ)
M.D. - Master of Laws in Corporate Law
UNISA
Legal Training - Litigation, Practitioners’ Account Management; Wills & Estate; opinion writing and Court Procedures
Law Society of South Africa: UNISA-LEAD, PLT
Bachelor of Law - Major in private law, conveyancing, corporate law, sale and lease laws inter alia
UNISA
Diploma in Law - Major in Local Government, Land and Housing Law, Consumer Law and Paralegal
UNISA
Course - Anti-Corruption and Commercial Crime Investigation: Major in forensic investigation, securing crime scene, profiling the case and evidence collection
UNISA
Introduction - Public, Private and Commercial Law
UNISA
National Certificate -
Ratlhangana High School
Course - Managing FICA
Moonstone Business School of Excellence
Completed Papers 1,2 & 4 - Competency Based Exam for Attorneys
Legal Practice Council
Certificate - Senior Management Service Programme
National School of Governance RSA
Knowledge Acquired
- The process of how municipality runs its day-to-day business
- The role of each department in the value chain for grass roots delivery of services
- How political mandate are introduced and implemented
- Dealing with town planning applications, property value changes, architectural interpretation of building plans and site development plans and public administration
- Ensuring legal compliance with the laws applicable
- Ensure that conveyancing documents are drafted in line with developmental approvals
- Dealing with all development planning laws, policies, and Municipal Planning By-Laws