Sharepoint online
NTOMBIKAYISE KELLINA TSHABALALA
Document Controller
Secunda,MP
Summary
Accomplished, dedicated, and disciplined administration specialist with extensive experience in a tertiary education setting. Seeking a stimulating role to apply enthusiasm, professionalism, and thorough approach in supporting a professional team. Experience as a document controller and proficiency in working with Sharepoint Online and Key360.
Overview
9
9
years of professional experience
2
2
Languages
Work History
Document Controller
Zusani Pty Ltd (Sasol Secunda) - Business Consulting and Services
01.2023 - Current
- Maintain the project mailbox throughout the lifecycle of the project
- Schedule and participate in the Document Management Setup Plan meeting
- Engage with study / project lead and agree on required document deliverables and expected dates
- Receiving and verification of project documentation
- Completion of metadata classification fields to ensure information can be traced and is retrievable
- Distribution of documents as per agreed matrix
- Co-ordination and participation of the review process e.g., Squad checking
- Co-ordination of replies to correspondence
- Ensuring regular meeting are held with EC to verify quantity, numbering, naming of documentation received vs document plans
- Ensure that SPIRs have been signed by all relevant stakeholders
- Filing and Retrieving of documentation and correspondence
- Revision control per document type, sheet and description
- Version and Revision Controlling
- Documentation reports for tracking and follow up: Early warnings, Compensation Events, Project Manager Instructions (PMI), Concessions, Correspondence (in and out), Reply by dates, Squad checks
- Conducting regular self-checks on soundness of project documentation processing
- The electronic document management systems used for project document control is SharePoint Online
Administration Clerk
Sizwe Staff Solutions (LTA Grinekar) - Recruiting Company
04.2021 - 10.2022
- Booking employees to Medical examination, Safety induction and Badging
- Receiving IRP5, Service Certificates and UI19 documents
- Preparing employees documents before going to site
- Controlling the numbering filling, sorting and retrieve of electronically stored
- Collect documents, scan, and upload
- To ensure all technical document are collected and registered in system
- Notify personnel of updated document versions and how to access them
- Calling employees for the jobs and update their CV's in the database
- Working with document and record across various departments including Human Resource, Marketing and Construction
- Answering the telephone
Financial Clerk
Pretoria Vocational College (Secunda Branch) - Private College
04.2019 - 04.2021
- Keep and update financial records
- Offer customer assistance
- Carry out financial data and maintain accurate records
- Resolving accounting issues
- Check receipts and other accounting documents
- Ensure all documents are properly signed and distributed
- Report the status of accounts
Administration Clerk
Department of education (Highveld Ridge East Circuit)
05.2018 - 03.2019
- Handle internal and external queries and follow up on queries that have been referred to branches within the department and provide feedback to clients
- Assist with control of monthly expenditure reports and other relevant budget matters
- Assist in the preparation of relevant documentation for workshops, meetings, conferences, including taking minutes
- Managing all submissions, letters, invitations, and memorandums
- Have copies kept in the registry office and have been filed
Receptionist
Buciko Private Clinic
08.2017 - 04.2018
- Receiving guests
- Scheduling appointments
- Conduct Safety, health and environmental inspection
Payroll Clerk
Petsol Pty (LTD) - Filling Station
12.2016 - 06.2017
- Collecting timekeeping information
- Capture take-on of financial information for tax year-end purpose
- Issuing pay-related information to employees
Administration Assistant - Volunteering
Gert Sibande TVET College
03.2016 - 12.2016
- Managing and distributing information within an office
- Answering telephone
- Maintaining student's files
- Supporting lecturers and college administrators
Education
National Diploma - Management Assistant
Gert Sibande TVET College
11.2022
Engineering Studies N3 - Subject Passed: Mathematics, Engineering Science
PTA Techical College
Secunda, Mpumalanga 08.2022
NQF LEVEL 4 - OFFICE ADMINISTRATION
Gert Sibande TVET College
Evander, Mpumalanga 11.2016
Skills
Time management skill
Physical address
- ID Number: 9210050359088
- Gender: Female
- Driving License: C1
Physicaladdress
5 Clare street, Panorama Complex, Secunda, 2302
Software
Key360
Timeline
Document Controller
Zusani Pty Ltd (Sasol Secunda) - Business Consulting and Services
01.2023 - Current
Administration Clerk
Sizwe Staff Solutions (LTA Grinekar) - Recruiting Company
04.2021 - 10.2022
Financial Clerk
Pretoria Vocational College (Secunda Branch) - Private College
04.2019 - 04.2021
Administration Clerk
Department of education (Highveld Ridge East Circuit)
05.2018 - 03.2019
Receptionist
Buciko Private Clinic
08.2017 - 04.2018
Payroll Clerk
Petsol Pty (LTD) - Filling Station
12.2016 - 06.2017
Administration Assistant - Volunteering
Gert Sibande TVET College
03.2016 - 12.2016
National Diploma - Management Assistant
Gert Sibande TVET College
Engineering Studies N3 - Subject Passed: Mathematics, Engineering Science
PTA Techical College
NQF LEVEL 4 - OFFICE ADMINISTRATION
Gert Sibande TVET College
Similar Profiles
Sifiso Thomas MtshweniSifiso Thomas Mtshweni
Rigger Foreman at Sasol SecundaRigger Foreman at Sasol Secunda
Florence Van SchalkwykFlorence Van Schalkwyk
Human Resource Generalist at Sasol Secunda OperationsHuman Resource Generalist at Sasol Secunda Operations
Manu BuysManu Buys
Maintenance manager at SASOL – SECUNDA OPERATIONS - Gas CircuitMaintenance manager at SASOL – SECUNDA OPERATIONS - Gas Circuit