NTOMBI CYNTHIA NDLOVU

Bid Adjudication Secretariat

• Receive procurement strategies , extension of contracts , cancellation of tenders for adjudication.
• Receive submission for adjudication for an award .
• Verify the correctness of all information and documents required for adjudication.
• record proceedings of the meeting and minutes the meeting and issue resolution of the meeting.
• Understood strategic direction set by senior management, optimized use of business development funds and drove compliance with corporate sales processes.
• Ensured compliance to all legal requirements throughout the entire bid process, mitigating potential risks associated with contractual obligations.
• Worked creatively and analytically in problem-solving environment, internally and with clients.
• Provided useful insights from past projects experience which helped in designing more compelling offers for prospective clients.

Demand Management

• Communicate corporate objectives to various divisions to meet deadlines and adhere to departments budgets.
• Reduced expenses by negotiating with vendors for cost-effective supply contracts and services.
• Serve as a secretariat in Bid specification committees advice committees .
• Record proceedings of the meetings prepare the minutes of the meeting.
• Compile tender documents and issuing of tender number.
• Closed tender record all bids received .

Acquisition Management

• Facilitate the evaluation of open tender process, pre screen bids substantive and responsiveness criteria, liaise with internal and external stakeholders,
• Compile agenda for bid evaluation committee and schedule the meetings.
• Minute all decisions taken in the meeting and record proceedings.
• Implemented robust quality assurance measures within the bidding process to minimize errors and enhance submission quality.
• Maintained a high level of compliance in all submissions by adhering to strict guidelines and regulations.
• Increased customer satisfaction by promptly addressing concerns and incorporating feedback into future bids.
• Set priorities and problem-solved workflow issues to maintain rapport with other units and managers.
• Contributed to successful projects by providing essential administrative support and resource management.
• Improved communication within the organization through regular updates on policies, procedures, and key events.
• Evaluate bid and make recommendations for an awards.
• Streamlined office processes by implementing efficient administrative systems and procedures.
• Facilitated cross-functional collaboration by acting as a liaison between departments for task coordination and information sharing.
• Achieved high levels of customer satisfaction with consistent attention to detail and effective communication skills.

Supervisory

• Established team priorities, maintained schedules and monitored performance.
• Resolved conflicts between team members diplomatically, promoting a harmonious workplace atmosphere.
• Supervised operations and kept employees compliant with company policies and procedures.
• Established clear expectations for team members, leading to increased accountability and better overall performance.

• Implement and ensure adherence of SCM policies and guidelines, serve as SCM advisor/scriber in all bid committees.
• Compile tender documents for advert issue tender number.
• Advertise tenders in different website (Bulletin, E-tender departmental website act) update tender register,
• Attend queries from external clients during advertisement and sell tender documents.
• Attend site briefing meeting , give clarity in SCM aspects
• Closing of tender, read out the names and offers of all bids received and records bids .
• Attend to internal audit queries.
• Transformed bid templates to improve readability and presentation, resulting in increased client engagement rates.
• Prepare submissions agenda and minutes, record receipts of all sold bids/tender documents, screen received bid documents.
• Trained new production staff members on safe and efficient production procedures and proper machine operations.
• Met production targets and tight deadlines by collaborating closely with team members.
• Implemented robust quality assurance measures within the bidding process to minimize errors and enhance submission quality.

• Compile lease contract invoices, maintain fleet contract and subsidized cars,
• verify kilometers travelled, gather information to resolve audit queries, perform transactions on Logis system, assist with inventory stock taking, perform administrative tasks in support of procurement.
• Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
• Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
• Updated reports, managed accounts, and generated reports for company database.
• Enhanced overall office productivity through effective staff management and coordination of daily tasks.
• Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
• Managed sensitive data securely by establishing strict access controls and implementing proper storage protocols.
• Contributed to successful projects by providing essential administrative support and resource management.