NTOMBEBANDLA MTHOLO AKA NTOMBI

• I provide professionalized corporate and executive support to the Directorate of Municipal Public Safety.
• My key role entails: Providing strategic guidance and support to the actualization and realizing set objectives.
• Develop processes toward the establishment & Facilitation of Public Safety Intergovernmental Relations.
• Management of Stakeholder Engagements - with Provincial and District departments and Local spheres
• Research skills on collaborative approaches to foster relations with provincial departments for sustainable Grant Funding sources to harness public safety service needs
• Financial planning, management, and control of Municipal Public Safety directorate budget, inclusive of funding from provincial and district; and adhoc special project funding.
• Managed and led the establishment and functionality of the K9 Unit from the year 2019 - 2024 with a Budget of ± R40 000,00
• Managed and led the establishment of a Reaction Unit from the year 2021 - 2024 with a Budget of R25 000 000,00
• Establishment of Land Invasion Unit - Informal Settlement from year 2022 - 2024 with a Budget of ± R15 000 000,00
• Facilitated the establishment and functionality of the Municipal Community Safety Plan and Forums structure aligned with the Western Cape Safety Strategy Plan from the year 2022.

KEY PERFORMANCE AREA

FINANCIAL MANAGEMENT (BUDGETARY)

• Budget Planning, Management, Monitoring and Control
• Annual budget planning for BSC approval, Mid-year reviews, Adjustment, and considerations
• Monitoring of expenditure on CAPEX and OPEX against projects on approved demand management plan and service delivery and budget implementation plan (SDBIP).
• Management of CAPITAL Budget Rollovers for Council consideration and Grant Fund Rollovers in line with Provincial Treasury approval and conditions.
• Coordination of budget allocation on grant-funded existing and new projects.
• Annual planning and forecasting of PERMANENT STAFF salary budget and salary-related items.
• Annual planning and forecasting of TEMPORAL STAFF budget in line with service delivery needs.
• Annual human resource planning of new vacancies/posts for the directorate.
• Procurement management, Tenders & Contract Management in terms of delegation of powers.
• Approval /Authorization of Petty cash purchases, formal quotations, formal written price quotations, deviations, and orders in terms of the sub-delegated powers and duties.
• Full participation in BEC (Bid Evaluation Committee) processes.
• Drawing up specifications for procurement, tenders, and evaluation of tenders
• Conduct/attend site inspections as part of the Technical Evaluation Process of Bidders.
• Section 79 (MPAC) Reports – Irregular Expenditures, Deviations, Section 33 complies with the Supply Chain Management Act.
• Monitor all Transversal Contracts for possible renewal of contracts and notifications of contracts ending.

STRATEGIC ROLE & RESPONSIBILITY

• Align strategies and goals across all functional areas within the directorate (Traffic Services, Law Enforcement, Fire & Disaster and Safe, Security and CCTV).
• Inform the Strategic Master Plan - IDP directives on Short/Medium & Long-term projects and program planning and implementation.
• Guide the directorate management on the processes, and milestones into achieving the strategic mandate.
• Annual KPIs assessments, changes, and approval of system descriptions.
• Ensure compliance and implementation of the recommendations from the Internal and External Auditors.

MANAGEMENT OF SPECIAL PROJECT

• Provincial Grant Funded Projects - K9 Unit & LEAP Unit in Overstrand Municipality
• Conceptualize long-term public safety projects and funding.
• Formulation and submission of Business Plans to the Provincial government in line with institutional objectives
• Facilitation and approval of project functionalization and implementation plan by the Municipal Manager
• Management of budget and budget allocation in line with approved Business Plans, Terms of Transfers of Payments, Reporting, and Treasury requirements
• Ensure that Projects and Agreements are translated and implemented correctly during the utilization of funding.
• Monitor and track progress for optimal resource utilization, financial expenditure, and adjustments.
• Engage with authorities/decision-makers on project progress, milestones, and outcomes.
• Manage and ensure submission of the application of Grants- Rollovers for unspent funds, reconciliation, and implementation of projects till completion.
• Represent the municipality on interdepartmental platforms /provincial meetings, IMPS-Western Cape, and Ad hoc Provincial Treasury.

STAKEHOLDER ENGAGEMENT & INTERGOVERNMENTAL RELATIONS

• Development and formulation of Overstrand Municipality – Safety Plan in line with District and Western Cape Safety Plan Strategy
• Management of facilitation of public participation process for public engagement/inputs
• Formulation of safety forum structures within the jurisdiction where different role-players in public and private sectors such as POCS, Justice, Health, Education and other Law enforcement agencies
• Coordinate and create platforms for the Public Participation process for Annual Safety Plan review and approval through formal structures and processes.
• Ensure the implementation and act in public safety forums to ensure compliance with the mandate and implementation of resolutions at the local level.
• Coordination of Transfer Payment Agreements and MoUs’ local municipality and the district.

PUBLIC SAFETY TRAINING

• Manage and coordinate Directorial training needs to Work Skills Plan and Study Aid and Multi Partnered funded training.
• Conduct Skills analysis within the directorate and interlink to organizational IDP and SDBIP (public safety)
• Submission of annual public safety skills and training needs for funding and actualization.
• Ensure budget provisions for the promotion and enhancement of public safety initiatives and interventional training.
• Report quarterly on expenditure and implementation of public safety initiatives and interventional courses.

HUMAN RESOURCE MANAGEMENT DIRECTORATE: FIXED TERM CONTRACTS & TEMPORAL WORKERS CONTRACTS (182 Staff)

Municipal Public Safety – FIXED TERM CONTRACTS / EPWP’S/FESTIVE SEASON SAFETY AMBASSADORS

• Management, recruitment, and selection for a 3–5-years fixed terms contract for up to 112 Beneficiaries
• Management of various EPWP projects (from 12 - 24 months contract)
• Management of annual Seasonal and Ad hoc Projects within the directorate
• Management of Chrysalis Youth Programs for the Municipality with the following assigned functions
• Management and facilitation of the MoUs between the municipality, District, WC Municipalities, and POCS
• Recruitment and selection support to POCS for Overstrand Youth
• Management facilitation of engagement process with various HODs across the organization for the placement of interns
• Coordination of Quarterly and Ad hoc base meetings with POCS stakeholders/Mayoral and Executive
• Exit strategic planning, re-allocation of service, and certification.
• Day-to-day oversight of supervisors’ payroll processes and attendance