Ntokozo Ntombela

• Dealing with and supporting multiple HR functions requests from the team.
• Ensure that all quotations are uploaded for purchase orders, ensure that suppliers get Po’s in time and that invoices are receipted and submitted to AP.
• Booking travelling, accommodation for the union and my manager
• Responsible for tracking of monthly Sub contractor report in excel.
• Tracking and monitoring (electronically and manually) – monthly filling for all BUs on employees files.
• Assisting L&D with most of their audits by supplying them with required documentation from employees files e.g. BBBE, WSP etc.
• Assisting HR team on audits too and by double checking new employee engagements pack if they have compulsory documents e.g. Code of conduct document, EEA 1 form (BBBE audits), certified ID copies and Contract of employment.
• Responsible for booking of on/off boarding of employee’s medicals.
• Ordering of stationery

• Ensure that training venues are neat and clear & print and binding of training material
• Ensure that attendance registers and other required materials are made available to the facilitator/trainer at required venue
• Dealing with and supporting multiple training requests from different customers within time pressured environment
• Organizing/booking of training for multiple plants concurrently
• Source out training providers, meeting with them to see if they are complaint/ meet required standard and taking care of vendor application forms and submitting them at procurement.
• Ensure that all quotations are uploaded for purchase orders, ensure that suppliers get Po’s in time and that invoices are receipted and submitted to AP.
• Arranging/organizing of travelling, catering, accommodation and booking of boardroom as well as setting them up for training/meetings
• Submit monthly reports to the L&D manager in excel.
• Filing (electronically and manually) - invoices and its register by month, certificates and sending/posting of certificates to delegates.
• Ensure that L&D data is captured and the L&D database(s) hold accurate information about employee’s programs, supplier’s and course cost at all times.
• Liaison with trainers, SMEs, Facilitators and employees regarding any meeting or training needs or queries and ensuring that professional coordination of L&D programs run smoothly.
• Deal with customer queries and re-direct them to relevant staff
• Assisting with WSP and ATR
• Looking after Ohscare account as it has multiple contacts/users within the business in making sure that invoices are receipt to keep the account active.

Reception (part-time)

Filing

Data Capture

Reception

• Answer calls and take messages
• Screen and direct calls
• Distribute e-mails
• Faxes, filing, clerical duties

Workshop

• Receive visitors and notify staff
• Check availability of stock
• Assemble boxes