NTOKOZO MZIMELA
Springs
Summary
I am an experienced Administrative professional skilled in Executive support, Diary management, and HR administration, coupled with my qualifications in Business Management and Labour Law. I am also Proficient in Meeting Planning, and Budget Management, with a strong focus on organizational efficiency. Adept at document preparation and fostering smooth operations in fast-paced environments. Committed to delivering reliable support for senior leadership and ensuring seamless day-to-day office functions. Office professional with strong organisational skills and ability to manage office operations smoothly. Skilled in coordinating schedules, handling correspondence, and ensuring productive work environment. Experienced in staff supervision, inventory management, and implementing office policies and procedures.
Overview
26
26
years of professional experience
Work History
OFFICE MANAGER & PERSONAL ASSISTANT TO MD
Casey Waves Creates
Sandton
04.2021 - 05.2026
- Provide comprehensive administrative support to the Managing Director
- Prioritizing engagements and managing complex calendars
- Coordinate domestic and international travel, including flights, accommodation, and visa applications
- Organise and prepare agendas for meetings, ensuring all relevant materials are distributed in advance
- Record meeting minutes and communicate follow-ups to stakeholders
- Process monthly travel expenses and manage the office budget
- Handle special projects for the MD
- Represented the Managing Director at events as needed
- Handle office supplies and manage client database
- End-to-End recruitment and selection process:
- - Recruitment of freelance photographers and videographers
- - Drafting of Job Specifications
- - Advertising the positions available
- - Conducting interviews of shortlisted candidates
- - Ensure MIE and Criminal checks are done (for shortlisted candidates)
- - Drafting of Fixed Term Contracts of Employment
- - Scheduling shoots for Freelancers
- - Ensuring Timesheets are submitted before payroll closes
- - Submit for checked and verified Timesheets to MD for payment
- - Conducting exit interviews (once contract term has ended)
- - Ensuring freelancers' employment files are kept confidentially
- Managed daily office operations, contributing to streamlined processes and enhanced organisational effectiveness.
- Coordinated multi-disciplinary project teams, ensuring effective communication and resource allocation for on-time project delivery.
- Held a temporary role in a contractual capacity.
CLIENT LIAISON OFFICER (GRANT FUNDING)
National Lotteries Commission
KZN Office
11.2015 - 03.2021
- Screened and processed grant applications, ensuring compliance with requirements
- Managed communication between the Provincial Manager and stakeholders
- Providing secretarial support and scheduling meetings
- Handled diary management, travel arrangements, and organized internal and external meetings
- Prepared Grant Agreements and coordinated the signing process with successful applicants
- Assisted with RFQs and procurement processes
- RFL: Covid 19
HUMAN RESOURCES ADMINISTRATOR
Reebok South Africa (Pty) Ltd
Johannesburg
08.2015 - 10.2015
- Supported line managers in implementing HR policies and managed recruitment processes
- Administered payroll, maintained employee records, and handled grievance procedures
- Organized training programs and facilitated staff onboarding
- RFL: Contract position
HUMAN RESOURCES ADMINISTRATOR
GVK Siya Zama Building Contractors
Durban
07.2013 - 07.2015
- Started the HR department from scratch
- Monitored sickness and absence records, identifying patterns and addressing issues to improve overall attendance
- Coordinated recruitment processes, from advertising vacancies to conducting interviews and selecting candidates
- Administered employee onboarding programmes, facilitating smooth integration of new hires into the organisation
- Provided support to employees with various HR-related issues and liaised with heads of department to find resolutions
- RFL: Contract position
PA TO GROUP HR DIRECTOR
Grindrod Management Services
Durban
07.2012 - 06.2013
- Scheduled appointments and managed calendars for multiple executives, optimising their workload and commitments
- Handled emails and written business correspondence on behalf of senior office staff
- Handled confidential documents with discretion, maintaining privacy and security of sensitive information
- Kept stationery and office supplies well stocked to meet operational need
- Took notes and minutes during meetings and appointments for Manager's reference and review after meetings
- Coordinated and booked meetings, conferences and client appointments for managers
- Performed all duties and tasks as requested by Manager in a professional and a pleasant manner
- Maintained digital and physical filing systems following practices for organisation and information protection
- Prepared and distributed meeting agendas and minutes, facilitating effective communication among team members
- Efficiently responded to Manager requests, dealing with matters in a timely and professional fashion
- Arranged events and excursions for Manager, arranging as requested and in a timely manner
- Acted as Manager's point of contact by answering phone calls and corresponding to emails
- RFL: Retrenchment
PA AND ADMINISTRATIVE ASSISTANT
Dube TradePort
Durban
06.2011 - 06.2012
- Scheduled appointments and managed calendars for multiple executives, optimising their workload and commitments
- Coordinated and booked meetings, conferences and client appointments for managers
- Took notes and minutes during meetings and appointments for Manager's reference and review after meetings
- Handled confidential documents with discretion, maintaining privacy and security of sensitive information
- Kept stationery and office supplies well stocked to meet operational need. Managed diary and organised meetings for senior executives, improving time management and efficiency
- Handled emails and written business correspondence on behalf of senior office staff. Prepared and distributed meeting agendas and minutes
- Prepared and distributed meeting agendas and minutes, facilitating effective communication among team members
- Kept reception space tidy and professional to welcome visitors
- Coordinated travel arrangements, including flights and accommodations, for staff members, ensuring smooth business operations
- Acted as Manager's point of contact by answering phone calls and corresponding to emails
- RFL: Contract position
PA TO MANAGING DIRECTOR
Yamaha Distributors South Africa
Pinetown
10.2008 - 03.2011
- Acted as the first point of contact for the executive, screening calls and visitors to manage access and protect time
- Organised and facilitated board meetings, including preparing agendas, taking minutes, and following up on action points to support decision-making processes
- Oversaw maintenance of office equipment and facilities, liaising with contractors to ensure a safe and efficient working environment
- Coordinated events and conferences, from venue selection to attendee management, ensuring successful execution and positive feedback
- Assisted with the recruitment process for the executive's team, from drafting job descriptions to organising interviews
- Assisted associated departments with clerical and administrative support
- Sourced vendors for supply, office equipment and facilities maintenance needs
- Acted as first point of contact for Managing Director, fielding calls, emails, and queries, prioritising importance
- RFL: MD relocated to Johannesburg
RECRUITMENT CONSULTANT
Siyakha Consulting
Johannesburg
05.2008 - 09.2008
RECRUITMENT CONSULTANT
Maslow Consulting
Johannesburg
05.2007 - 04.2008
RECRUITMENT CONSULTANT
Emmanuels Staffing
Johannesburg
02.2005 - 04.2007
CUSTOMER SERVICE REPRESENTATIVE
Nedbank Limited
Johannesburg
06.2000 - 01.2005
Education
Certificate - Labour Law
University of KwaZulu-Natal
12-2020
Diploma - Business Management
South African Institute of Management
12-2000
Matric -
Pietermaritzburg Girls High School
12-1996
Skills
- Office management
- Budget management
- Recruitment processes
- Client relationship management
- Meeting coordination
- Project management
- Travel coordination
- Calendar management
- Stakeholder engagement
- Event planning
- Administrative support
- Team collaboration
- Client relations
- General administration
Languages
isiZulu
English
References
- Casey Waves, Managing Director at CaseyWaves Creates, 076 886 8359
- Kelebogile Mojamabo, Assistant Provincial Manager NLC, 082 805 1899
- Andile Kosani, Group HR Director - Grindrod Management Services, 082 923 2445
Timeline
OFFICE MANAGER & PERSONAL ASSISTANT TO MD
Casey Waves Creates
04.2021 - 05.2026
CLIENT LIAISON OFFICER (GRANT FUNDING)
National Lotteries Commission
11.2015 - 03.2021
HUMAN RESOURCES ADMINISTRATOR
Reebok South Africa (Pty) Ltd
08.2015 - 10.2015
HUMAN RESOURCES ADMINISTRATOR
GVK Siya Zama Building Contractors
07.2013 - 07.2015
PA TO GROUP HR DIRECTOR
Grindrod Management Services
07.2012 - 06.2013
PA AND ADMINISTRATIVE ASSISTANT
Dube TradePort
06.2011 - 06.2012
PA TO MANAGING DIRECTOR
Yamaha Distributors South Africa
10.2008 - 03.2011
RECRUITMENT CONSULTANT
Siyakha Consulting
05.2008 - 09.2008
RECRUITMENT CONSULTANT
Maslow Consulting
05.2007 - 04.2008
RECRUITMENT CONSULTANT
Emmanuels Staffing
02.2005 - 04.2007
CUSTOMER SERVICE REPRESENTATIVE
Nedbank Limited
06.2000 - 01.2005
Certificate - Labour Law
University of KwaZulu-Natal
Diploma - Business Management
South African Institute of Management
Matric -
Pietermaritzburg Girls High School