Ntokozo Happiness Ngubo
HR Practitioner
Pietermaritzburg
Summary
Professional HR Practitioner with significant experience and readiness for impactful roles. Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.
Overview
16
16
years of professional experience
3
3
Languages
Work History
HR Practitioner: Recruitment, Selection & Salaries Benefits
KZN Office of the Premier
04.2020 - Current
- Prepare PowerPoint presentation of all vacant and unfunded posts to EXCO to identify critical posts for request submission to drafted to KZN Treasury for funding
- Draft submission, requesting to fill vacant posts for the approval of the Premier and MEC of Finance, in compliance with the Cost-cutting Measure Circular.
- Coordinate and facilitate the advertisement of vacant positions.
- Obtain approval for the appointment of the selection committees to fill vacant positions.
- Provide advisory services and related functions regarding the recruitment & Selection process.
- Ensure compliance with Employment Equity targets during the recruitment and selection processes.
- Ensure capturing of the job applications received.
- Ensure the administration of logistical arrangements for shortlisting and selection interview process and provide secretarial services
- Coordinate SMS Competency assessments, Reference Checking & security checks
- Weekly update spreadsheet on the HR Statistic (on Vacancy Rate, Leave Audit) within the department for MANCO & EXCO
- Ensure the administration of appointments on the system
- Ensure the security vetting and verification of qualifications with the department
- Ensure the correct administer Staff Movements (Transfer, Promotions, Relocations & Movements) on the systems
- Compile weekly and Monthly Reports
- Approve transactions on the system
HR Officer: Recruitment & Selection
KZN Department of Agriculture & Rural Development
01.2015 - 03.2020
- Provide administrative-related functions regarding the recruitment process
- Receive and administer Recruitment requests forms
- Compile submissions for filing of posts, interview panel and appointment of suitable candidates
- Ensure draft adverts are in terms of approval job description
- Ensure draft adverts are signed off by relevant Directors prior to advertising in media.
- Liaise with media companies regarding adverts and follow up with SCM processes to successful suppliers
- Keep record/ database of all advertised posts including closing dates and media utilised
- Keep record/ Database of all filled posts
- Distribute advert to other departments
- Process SMS Competency Assessments (SCM processes)
- Logistical arrangements for shortlisting and the selection interview process, and provide secretariat
- Ensure documentation/ information is ready for interviews (scoresheets, interview questions are given to panel members, Attendance register, etc)
- Take minutes during interviews
- Bringing in and taking candidates out of interviews
- Compile comprehensive minutes of the interview
- Ensure minutes are checked and verified by chairperson
- Ensure that reference checks and SMS Competency Assessment for recommended candidates
- Administration of appointments on PERSAL
- Verity all appointment documents are correct on the day of receipt
- Ensure that all qualifications for new appointments have been verified
- Ensure that new SP file is properly opened, and all documents have been folio numbered
- Ensure appointments are properly and correctly administered on PERSAL
- Compile submissions for contracts appointments
- Liaise with Legal Support Services for drafting of contracts
- Compile and keep statistics for all kinds of appointments monthly
- Administer Staff Movements
- Compile submissions for transfers external and internal officials
- Ensure the external and internal transfers are administered on the Persal system
- Ensure the correct relocation of staff is administered on PERSAL
- Ensure the correct movement of staff is administered on PERSAL
- Ensure the correct Promotion, Transfer of staff is administered on PERSAL
- Ensure correct Job Titles and Placements of staff
- Ensure staff is paid on correct pay points
- Compile submissions for Post upgrade of staff
- Ensure and approve post upgrade on the PERSAL system
Registry Clerk
KZN Department of Arts & Culture
03.2011 - 12.2014
- Open, Stamp, Sorting & distributing of Incoming Mail
- Proper maintenance of filling system
- Open files, filing of correspondences, tracking & tracing of documents.
- Using of franking machine, to dispatch & record of outgoing correspondence
- Supervise the handling of incoming and outgoing correspondence.
- Manage incoming and outgoing mail (Registered Letter, Original
- File administration worn out files, and closing of files, proper storing of closed volumes.
- Compile Monthly Commitment (Expenditure) Register for the section.
- Handle telephonic and other enquiries received.
- Compiling of Monthly Report and Submissions
- Liaise with service providers such FRAMA and KONICA MINOTLA
- Safe keep the Approval Filing System and Disposal Authorizes
- Provide training for internship graduates on Records Management and Registry Procedure Manual.
- Processing of Invoices for payments.
- Assisting staff with Faxing and copier services
- Liaise with the Provincial Archivist Office for the Disposal records.
- Requisition of stationary for the component
- Secretary to the monthly meetings within Auxiliary Services component and bookings of venues.
- Assisted with development of Records Management Policy & drafting of Procedure Manual for Department
- Conduct Training & Workshop on Records Management & Registry Procedure Manual.
- Distribution of internal circulars, and issuing of circular follow numbers
- Keep a register of copies of Leave Forms and Leave Submission Forms for Auxiliary Services staff.
- Supervise for Four (4) internship officials
HR Practitioner (Trainee) Internship
KZN Department of Arts & Culture
05.2010 - 03.2011
- Receive, Stamp and Sort of all applications (Z83, CV)
- Prepare schedule for the dates of interviews
- Prepare the short listing and liaising with Chairperson for dates
- Communicating with shortlisted candidates on dates, time and Venues of interviews
- Drafting of regret letters, advising shortlisted candidates of outcome.
- Drafting submission to Head of Department for the approval of successful candidate.
- Informing the successful candidate
- Preparing all appointment documents & capturing on PERSAL system
- Assisting officials with enquires with regards to Appointments and Salaries.
- Process of Acting Allowance, Retention and Overtime.
- Involved with the development of Recruitment Policy, transfer Policy & Retention Policy.
- Doing workshops on the approved Policies to other regions and directorates
Human Resources Officer
KZN Department of Health
01.2010 - 05.2010
- Staff Benefits and Leave Management
- Administer all types of leave and leave without pay
- Conduct Leave Audits
- Facilitate the implementation of Ill Health Leave and Long-Term Sick leave and advise applicants of outcomes.
- Administer MMS/ SMS salary package structuring
- Administer Overtime payments
- Administer Periodical payments
- Manage remuneration matters inclusive of salaries, allowances, and deductions
- Administer all types of staff termination and liaise with Pension fund
- Assist all officials with Pension Administration and ensure that officials are kept updated
- Assist all officials with Medical Aid and ensure that officials are kept updated
- Administer all types of Housing Allowance & Rental payments
- Administer on PERSAL the change of banking details
- Invite stakeholders to HR Information Day such Pension Fund and Medical Aid for in-house workshops and registration of new officials
Education
National Diploma - Human Resources Management
Durban University of Technology
01.2010
Grade 12 - undefined
Alexandra High School
01.2006
Skills
Policy Development & Research Skills
Communication Skills (Written & Verbal)
Computer Literate (Ms Word, Ms Excel, Ms PowerPoint, Ms Outlook & GroupWise)
Knowledge of the PERSAL System
Interpersonal Relations
Project Management
Relationship Management
Change Management
Negotiation and Presentation Skills
Ability to deal with a high level of confidentiality
Data Capturing Skills
Personal Information
- ID Number: 8904110786089
- Citizenship: South African
- ID Number: 890411 0786 089
- Date of Birth: 1989-04-11
- Gender: Female
- Nationality: South African
- Driving License: Code 10 C1
- Marital Status: Married
Secondary Education
Alexandra High School, Grade 12, 2006, English, IsiZulu, Mathematical, Biology, History, Geography
Certificates Achieved
- KZN Provincial Archives, Registry Management Course, 2010-11-02 to 2010-11-05
- KZN Provincial Archives, Records Management Course, 2013-08-27 to 2013-08-31
- KZN Office of the Premier, Introduction to PERSAL Course, 2012-05-07 to 2012-05-11
- KZN Office of the Premier, SMS/MMS Course, 2015-02-11 to 2015-02-13
- KZN Office of the Premier, Abnormal Appointments Course, 2015-03-23 to 2015-03-27
- KZN Office of the Premier, Personnel Administration Course, 2015-05-25 to 2015-05-29
- KZN Office of the Premier, Service Termination Course, 2016-06-22 to 2016-06-24
- KZN Office of the Premier, Persal Controllers Course, 2018-05-22 to 2018-05-25
- KZN Office of the Premier, Establishment Course, 2025-08-11 to 2025-08-15
Competency Profile
Basic Conditions of Employment Act, Employment Equity Act, Labour Relations Act, Skills Development Act & Levies Act, Occupational Health & Safety Act, Public Service Act & Knowledge of Public Service Regulations Frameworks, Public Finance Management Act, PAJA & Promotion of Access to Information Act, Batho Pele Principles, National Archives & Records Services of South Africa Act, KZN Provincial Archives Acts, Knowledge of Human Resources Policies & Procedures, Knowledge of Employee Performance Management Development Systems, Policy Development & Research Skills, Communication Skills (Written & Verbal), Computer Literate (Ms Word, Ms Excel, Ms PowerPoint, Ms Outlook & GroupWise), Knowledge of the PERSAL System, Interpersonal Relations, Project Management, Relationship Management, Change Management, Negotiation and Presentation Skills, Ability to deal with a high level of confidentiality, Data Capturing Skills, Problem-solving Skills, Financial Planning and Control Skills, Report and Minute writing skills, Investigative Skills, Analytical, Planning, and Organizing / Coordinating Skills, Self-Management Skills, Filing / Records Management Skills, Telephone Etiquette, Ability to critically analyze information and draw conclusion, Ability to work under pressure, Display analytical thinking, Drive to achieve, Innovativeness, Professional & Responsible, Swift adaptability to new environment (Adaptive to change), Team and client orientated, Good knowledge of Clerical duties and Practices
Criminal Offence
None
State Of Health
Excellent
References
- Mrs Busi Cindi, Deputy Director: HR Policy & Practices, Current Supervisor, 0788010075, 0877438705, KZN Office of the Premier, busi.cindi@kznpremier.gov.za
- Ms Nonhlanhla Dlomo, Assistant Director – Recruitment Reports, Previous Supervisor, 0763365131, 0333559674, KZN Department of Agriculture & Rural Development (Head Office), Nonhlanhla.Dlomo@kzndard.gov.za
- Mr. Ken Gama, Assistant Director: HR Information Systems & Reports, Previous Supervisor, KZN Department of Agriculture & Rural Development, 0333438040, Ken.Gama@kzndard.gov.za
- Mr. Mike K. Moyo, Deputy Manager: Human Resources Management, Previous Mentor, 0333413663, 0833078951, KZN Department of Art & Culture (Head Office), MoyoM@kndac.gov.za
Timeline
HR Practitioner: Recruitment, Selection & Salaries Benefits
KZN Office of the Premier
04.2020 - Current
HR Officer: Recruitment & Selection
KZN Department of Agriculture & Rural Development
01.2015 - 03.2020
Registry Clerk
KZN Department of Arts & Culture
03.2011 - 12.2014
HR Practitioner (Trainee) Internship
KZN Department of Arts & Culture
05.2010 - 03.2011
Human Resources Officer
KZN Department of Health
01.2010 - 05.2010
Grade 12 - undefined
Alexandra High School
National Diploma - Human Resources Management
Durban University of Technology