Ntokozo Gumede

• Implement agreed HR policies and procedures.
• Contribute to formulation and/or review of HR policies to ensure alignment to legislation and lest HR best practice.
• Advise managers and associates on appropriate use of HR processes, tools, and systems.
• Participate and provide support during various internal and external audits related to HR delivery eg. Employment Equity Reviews, BBB-EE, and SETA audits.

• Maintain an effective climate that encourages cohesion and productivity
• Oversee record keeping, reporting, and filing of HR records pertaining to a specific business unit
• Recommend and drive implementation employee wellness and employee engagement interventions based on business need or specific needs of individual Associates
• Facilitate Employment Equity Diversity and Inclusion.
• Execute Succession planning and career management
• Execute performance management process to drive achievement of divisional performance targets.
• Oversee performance management to ensure alignment to Smiths values and principles.
• Partner with managers to identify Associates that potential successors for critical and leadership roles.
• Ensure succession plans are in place for all key roles in all departments.
• Partner with managers to schedule and conduct career discussion with identified successors.
• Participate in the employment equity committee meetings and share progress updates against specific EE targets and action plans.
• Partner with managers of different departments to identify initiatives to improve engagement scores.
• Oversee the activities of the HR Officer and HR Administrator to ensure that associates personal files are kept up to date.
• Produce monthly HR reports and KPI dashboards/statistics for internal decision making
• Guide hiring managers in the selection of suitable candidates to fill vacancies.
• Partner with line managers to write and or update position descriptions and KPA’s for all positions within the designated division.

Assist HR managers in taking minutes during disciplinary hearings, HR meetings and at any other relevant meetings.

• Ensure that the minutes of meetings are distributed to relevant stakeholder timeously.

• Assist with employee absence management by identifying, trending, and reporting on causes of absentiseem.

• Assist with various HR projects e.g., audits, HR event coordination, etc.

• Assist with completion of any HR adhoc report as required by management.

• Ensure that associate files and records are kept up-to-date and secure while dealing with confidential records with integrity and tact.

• To maintain a file of job descriptions or specification.

Keep organograms of departments within own division updated when as and when changes occur.

• Schedule disciplinary and grievance hearings
• Take minutes and act an interpreter during disciplinary hearings.
• Distribute minutes of disciplinary hearings to relevant stakeholders.
• Receive notifications of staff termination i.e., resignation, dismissal, etc.
• Conduct exit interviews for associates who have resigned or who are retiring to establish pull and push factors to be incorporated into retention plans.
• Compile exit interview reports and highlight critical information to management.
• Issue relevant forms and assist exiting associates to complete termination documentation.
• Arrange for provident fund or pension fund representatives to provide to retiring associates.
• Prepare contracts of employment for wage associates
• Conduct employee induction for new staff - Ensuring policy documents are understood & signed e.g., code of ethics, business conduct, disciplinary code, IT user policy, sexual harassment policy, etc.
• Prepare and submit announcement of new appointments after completion of a recruitment and selection.
• Liaise with HR Administrator to ensure that there is a proper induction plan for newly appointed associates.
• Book new appointees for induction training.
• Conduct the HR induction presentation during induction training.
• Conduct stay-interviews for associates that have completed 3 months in a new role.
• Input new associate data on the HR information system e.g., personal details, qualifications, work history and contact details.

• Contribute people related news to provide for internal communication.

• Attend MDW meetings to provide shopfloor teams with feedback on HR matters.

• Schedule and coordinate employee feedback and focused group sessions.

• Partner with HRD officer and HR Manager to give feedback to wage employees on engagement survey.

• Partner with HRD officer to prepare for engagement survey focused group sessions.

• Market the HR department by visible on the shopfloor and promote the Company’s values and code of ethics.

· Receive and process staff requisitions (MEA’s) from respective managers.

· Compile vacancy advertisements using the standard Smiths template.

· Prepare for interviews by compiling appropriate interview guides with hiring managers, conducting shortlist of potential candidates, pre-screening of applicants, and compiling relevant paperwork to be used by panel members.

· Represent HR in panel interviews and oversee selection processes to ensure fairness, consistency, and efficiency.

· Partner with hiring managers to select suitable candidates to close vacancies in own division.

Provide feedback to interviewees.