Nokuthula Princess Msibi

ADMINISTRATION WORK

• Data capturing for both learners and teachers at school
• Excellent in communication with educators
• Excellent relationship with (Department officials and parents)
• Attend incoming and outgoing calls
• Capturing Lurits Data (SA-SAMS)
• Capturing learner’s enrolment,learner’s result and promotions every term end
• Compile learners schedules and learner report
• Admission of learner at the beginning and end of the year
• Quarterly survey and annual survey of learners and educators
• Scanning important reports with references
• Prepare agenda
• Organize meeting venue
• Organize staff and parents SGB meetings
• Prepare and taking minutes for the meeting and organize refreshments for the function

FINANCE-SALARIES

• Calculation and capturing payment of salaries an arrear salaries
• Assist in calculating and capturing payment of acting allowance for educators and public services
• Recognition of qualification and pay cash bonus for educators
• Calculation and capturing of payment 37% for educators
• Calculation and payment of hostel and supervisor (standby allowance)
• Calculation and capturing of leave gratuities
• Calculating and capturing salary arrears
• Calculating and paying of service bonus
• Assisting educator’s part time claims
• Compiles, sorts and verifiers all incoming documents
• Assisting in salary verification
• Calculation, checking and capturing S&T claims
• Printing salary advice
• Preparing recalls

SUPPLY CHAIN MANAGEMENT

DEMAND MANAGEMENT:

CONTRACT MANAGEMENT

• Ensure that all valid contract are printed and filed
• Ensure that all requisitions that are contract are procured on contract
• Report all suppliers that does not comply with the terms and conditions of the contract

DEMAND MANAGEMENT

• Assists in preparing of procurement plan for each financial year.
• Ensure that goods and services are procured according to procurement plan to avoid overspending.
• Receive non stock items after approval by cash flow committee
• Check if requested items are on contract & if contracts are still valid.
• Update price list regularly & participate in specification committee
• Request medical specification from health technology services(HTS)
• Attend to any query regarding Nsi’s or Suppliers or quotations.
• Checking the unproved Nsi’s and send them back to end-users.

ACQUISITION MANAGEMENT:

• Compile quotation documents
• Advertise tenders to District notice board and on the government gazette & fax to suppliers when necessary
• Attend suppliers meeting to identify problems encountered with their quotation documents
• Ensure that all documents are signed and closing dates are correct & receive all quotations and register them on the relevant register.
• Ensure that tender/government gazette box is opened on time
• Prepared all schedules for bid evaluation committee
• Attend bid evaluation meeting
• Prepare preferential points for requisitions more than R30 000.

LOGISTICS MANAGEMENT:

• Ensure that all goods and services procured are received in good order and according to specification
• Checking the quantity and the quality of the goods
• Checking invoices and delivery notes the purchases order
• Receiving orders unpack and pack in shelves using FIFO method
• Ensure end-user, receives the goods in time and sign the stores receipt book
• Ensure that stores are marked and labeled
• Ensure the bin cards are utilized and in used updated
• Ensure stock taking is done on quarterly basis
• Ensure the replenishment is done
• Processing of payment within 30 days.
• Reporting of issue, receipts, surplus and expired every month.

ASSETS MANAGEMENT:

• Participate in stock taking quarterly on all movable assets and compile report in time
• Ensure that the institution assets are recorded and maintained.
• Ensure that equipment on repairs is regularly monitored.
• Identifying damaged and spoils stock and keeps records
• Conduct inventories at the institution and its clinics and attend to templates and journals as they arise.
• Label all item to be disposed and barcode/engrave all assets and add them on asset register
• Update new asset on the asset register

FINANCE

• Capturing of commitments, journals, receipts & payments on the Basic Accounting System.
• Requesting & printing disbursement of reports.
• Monthly batching of BAS documents for onward transmission to voucher control.
• Monthly reconciliation of suspense accounts and maintenance.
• Compiling of journals, fruitless and wasteful expenditure, Accrual and Commitment.
• Compiling BAS Transaction registers and SCM Reports for Head Office.
• Assisting in budgeting & capturing budget data into BAS system.
• Liaising with Head office at all times in matters pertaining to BAS activities.
• Assist with petty cash management.
• Compiling debt file and capturing them on BAS.