Nthwateng Paulina Makenete
Sebokeng
Summary
I consider myself to be well mannered, diligent and goal orientated individual. I am very thorough and accurate with my work. I have excellent communication skills as I fit in with everyone. I am passionate, constructive and supportive. I am willing to go an extra mile to lend a helping hand. I am extremely independent and self motivated. I enjoy taking on new challenges and more so achieving success.
Overview
19
19
years of professional experience
Work History
Principal's PA
John Orr Engineering School of Specialisation
1 2024
- Support the Principal in a positive and proactive way, demonstrating a high level of initiative and confidentiality across a broad range of office management activities
- Oversee and process incoming and outgoing post and emails for the Principal
- Use initiative to handle all incoming telephone call enquiries and correspondence on the Principal's behalf, and if necessary make any telephone calls as directed by the Principal
- Manage the Principal's diary, including the arrangement of appointments, and management of events and protected time
- Prepare for and minute meetings as required, including the distribution of all pre-meeting and post-meeting documentation, agendas, and refreshments
- Produce correspondence, reports, presentations and any other documentation as required for the Principal
- Maintain the annual calendar of events programme, liaising with staff as required
- Research and compile statistical documentation/reports as directed by the Principal
- Manage the complaints process, liaising with parents/complainants and ensuring the Principal has all relevant information in order to act upon according to the complaints policy and for review at inspection
- Coordinate all teaching staff cover arrangements via SA-SAMS database
- Liase with the HR department with certain personnel functions such as processing teacher's application forms as they are received, obtaining references of shortlisted applicants, checking and making copies of all relevant identity documentation prior to interview.
Admissions / Curriculum / PMDS Administrator
John Orr Technical High School
07.2014 - 12.2023
- Admissions: Preparation of forms, information and brochure for new applicants
- Request profiles from previous schools
- Capture National Senior Certificate entries for the Department of Education
- Capture marks and print reports SA-SAMS
- Capturing absentee's and late coming statistics SA-SAMS
- Capturing Staff Attendance
- Weekly and Term uploads on DDD
- Printing of any data required by educators
- (Code of conduct, absentee lists, marks for use for prize giving etc.)
- Issue Matric Statements and Certificates
- Issue Testimonial Letters
- Plan annual Career Expo
- PMDS Administrator: Scribe at Interviews for Promotional Posts
- Scribe at Disciplinary Hearings
- Type minutes of the outcome of the hearing and fill in recommendation for expulsion if the need arise
- Prepare transfer cards for learners on request
- Capturing data of Annual Survey for GDE
- Preparing of schedules per Term for GET and FET
- Administer record keeping
- Maintain rapport with parents
- Assist our GA's with completion of their forms
- Provide excellent administrative support and highly confidential secretary.
Receptionist
John Orr Technical High School
07.2010 - 06.2014
- Manage the reception area and the switchboard with 6 lines and 14 extensions
- Secretarial and administrative duties
- Arranging interviews
- Screen calls and relay messages
- Assisting parents with filling in application forms
- Capture National Senior Certifate entries for the Department of Education
- Typing newsletters, confidentiantial documents, question papers, merit certificates, worksheets and anything that must be typed
- Assisting with admissions for new learners
- Assist parents with enquiries
- Manage appointments with internal and external stakeholders.
Receptionist
Axiom Registered Accountants & Auditors
06.2008 - 07.2010
- Manage the reception area and the switchboard with five lines
- Manage the diary of the manager
- Typing of Annual Financial Statements
- Prepare cover letters to SARS for submissions of IRP 5, IRP 6, VAT 201, ITR 12 and EMP 201
- Rolling a set of Financials to current year
- Typing out of bills
- Update staff leave schedule for leave taken and overtime worked
- Update creditors file cheque numbers
- Fax documents to clients.
Personal Assistant & Administration
BST Southern Africa
04.2005 - 06.2008
- Manage MD's Diary
- Filing, copying, compiling presentations and faxing
- Answer the telephone, organise customer visits and make calls
- Type minutes of the meeting
- Maintaining of database, email drops and mail drops
- Arrange collection for goods to be dispatched
- Keeping stationery stock and ordering of company's stationery
- Make flight bookings
- Tracking and tracing shipments coming from Germany
- Updating customer files and attendance register
- Making out of payments by cheque book.
Education
N3 -
Sedibeng College (Vanderbijlpark Campus)
National Diploma In Management Assistant - undefined
Sedibeng College (Vanderbijlpark Campus)
Advance Certificate in Public Management & Governance - undefined
University of Johannesburg
Higher Certificate in Public Management & Governance - undefined
University of Johannesburg
Skills
Secretarial
Biographicalinformation
05/04/81, 810504 0545 088, Female, Single, South African, South Sotho, English, Afrikaans and Zulu, Excellent, None
References
- Mr. Kwazi Dakile, Principal, John Orr Technical High School, 081 556 9149
- Ms. R. Mostert, Principal (Former Principal), John Orr Technical High School, 084 516 8320
- Mr. T. Nkopane, HOD English, John Orr Technical High School, 081 829 7344
- Mrs. Siza Zwane, HRTS PMDS, JS D11, 011 247 5955 / 082 670 7484
- Mrs. Leigh Marais, Axiom Registered Accountants & Auditors, Supervisor, 079 899 9382
- Mrs. Ragel Oosthuizen, Axiom Registered Accountants & Auditors, Bookkeeper, (016) 421 - 1258, 076 784 1603
- Mr. Shane Baury, BST SA, Managing Director, 079 580 5643
Timeline
Admissions / Curriculum / PMDS Administrator
John Orr Technical High School
07.2014 - 12.2023
Receptionist
John Orr Technical High School
07.2010 - 06.2014
Receptionist
Axiom Registered Accountants & Auditors
06.2008 - 07.2010
Personal Assistant & Administration
BST Southern Africa
04.2005 - 06.2008
Principal's PA
John Orr Engineering School of Specialisation
1 2024
N3 -
Sedibeng College (Vanderbijlpark Campus)
National Diploma In Management Assistant - undefined
Sedibeng College (Vanderbijlpark Campus)
Advance Certificate in Public Management & Governance - undefined
University of Johannesburg
Higher Certificate in Public Management & Governance - undefined
University of Johannesburg
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