Nthabiseng Witness Sebothuma

• Coordinated multiple high-profile events, ensuring seamless execution and positive attendee feedback through meticulous planning and detail orientation.
• Developed and maintained project timelines, enhancing workflow efficiency and ensuring all event milestones were met on schedule.
• Collaborated with cross-functional teams to source vendors and negotiate contracts, resulting in improved service delivery and cost management.
• Managed event logistics, including venue selection and setup, which led to successful events with high participant engagement and satisfaction.
• Liaise with key stakeholders, Event speakers and sponsors
• Sponsor sourcing
• Conducted post-event evaluations to gather feedback, identifying areas for improvement and implementing changes for future projects.
• Utilized budgeting tools to track expenses and optimize resource allocation, contributing to overall project cost-effectiveness.
• Coordinated schedules and timelines for events.
• Performed face-to-face meetings to finalize contract for services and event details.
• Increased event attendance by developing strategic marketing campaigns and engaging promotional materials.
• Managed budgets effectively, monitoring expenses closely to ensure events were delivered within financial constraints.
• Negotiated contracts with vendors and suppliers, securing cost-effective solutions without compromising quality or service levels.
• Performed event coordination for in-house large scale events namely The Annual Tax Indaba.
• Optimized event layouts and floor plans to maximize attendee flow and overall experience, minimizing congestion in high-traffic areas.
• Developed tailored event plans to meet client objectives, ensuring seamless execution and positive guest experiences.
• Coordinated travel and accommodations for event attendees.

Management of Major accounts such as Mercedes Benz, Anglo American, Avbob.

Meeting clients for brief, define goals and objectives and creating event proposal which fit client requirements and presenting proposals by deadline.

Budget planning and staying under budget while planning event specifications.

• Coordinated travel and accommodations for event attendees.
• Coordinated schedules and timelines for events.
• Oversaw event registration process by collecting and tracking attendee information.

Liaise with venues for all aspects needed for the event.

Manage invitations and RSVP's

Create project plans for event/conference with timelines and milestones.

Sourcing of all quotations and securing with vendors.

Coordinating event entertainment.

Started as a Junior events coordinator later promoted to Senior National Event Coordinator

• Orchestrated large-scale corporate events, enhancing attendee engagement and satisfaction through seamless coordination and innovative programming.
• Developed comprehensive event strategies that increased operational efficiency, ensuring timely execution and high-quality deliverables.
• Managed vendor relationships, negotiating contracts that contributed to cost savings and improved service delivery across multiple events.
• Led a team of event coordinators, fostering professional development and collaboration to elevate overall event execution quality.
• Implemented post-event evaluations, analyzing feedback to drive continuous improvement in event planning and attendee experience.
• Minimized disruption by proactively identifying potential risks and developing contingency plans accordingly.
• Managed event logistics and operations.
• Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
• Oversaw event registration process by collecting and tracking attendee information.
• Coordinated schedules and timelines for events.