Nthabiseng Shole
Executive Personal Assistance / Project Administrator
Diepkloof Zone 4,GP
Summary
Dedicated Executive PA/Project Administrator with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
3
3
Languages
22
22
years of professional experience
Work History
Personal Assistant/Project Administrator
M&D Holdings
09.2019 - Current
- Managing Executives diary, schedule meetings and appointments
- Manage travel arrangements such as flight and accommodations bookings
- Maintained appropriate filing of personal and professional documentation.
- Prepare comprehensive meeting minutes for future reference, Track task
- Prepare agenda, attendance register, organize project documents
- Visit project site for inspection
- Ensures project stays within budget, Submit expense record
- Maintain confidentiality and discretion while handling sensitive information relevant to company operations.
- Aided executive in personal tasks such as scheduling appointments or running errands when needed.
- Assist in the preparation of presentations and reports, contributing to well-informed decision making.
- Coordinated complex schedules and logistics for multiple projects, ensuring timely completion and resource allocation.
- Managed communication with stakeholders, facilitating project updates and enhancing collaboration across teams.
Receptionist
M&D Holdings
09.2016 - Current
- Managed front desk operations, ensuring a welcoming environment and efficient visitor flow.
- Coordinated multi-line phone systems, directing calls and messages to appropriate staff swiftly.
- Maintained accurate appointment schedules, optimizing office operations and enhancing client satisfaction.
- Provided administrative support, including document preparation and data entry, improving workflow efficiency.
- Optimized resource allocation by managing inventory of office supplies and reordering as necessary.
Receptionist
Disposable Ware
02.2013 - 09.2016
- Managed front desk operation to increase efficiency by effectively managing phone calls, emails, and walk-in clients.
- Kept reception area clean and neat to give visitors a positive first impression.
- Responded to inquiries from callers seeking information.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Boosted company image by providing friendly, professional, and timely assistance to all visitors, clients.
- Took delivery of packages and documents, applying appropriate internal policies relating to chain of possession.
Return Administrator
MIBCO Shared Services Centre
02.2004 - 12.2007
- Administered motor industry employment claims (sick, accident, maternity)
- Processed monthly statutory returns and benefits contributions
- Handled member queries and provided resolution support
- Ensured compliance with council regulations and accurate record‑keeping
Education
Matric - Grade 12
Palm Ridge Secondary School
01-2002
Skills
MS Office suite
Travel arrangements
Diary management
Meeting coordination
Time management expertise
Efficient note-taking
Project coordination
Task Tracking
Working remotely
Timeline
Personal Assistant/Project Administrator
M&D Holdings
09.2019 - Current
Receptionist
M&D Holdings
09.2016 - Current
Receptionist
Disposable Ware
02.2013 - 09.2016
Return Administrator
MIBCO Shared Services Centre
02.2004 - 12.2007
Matric - Grade 12
Palm Ridge Secondary School
REFERENCES
- Mr. E. Bogopa - M&D Holdings
CEO 083 739 3953
- Mr. Obert Mathivha - M&D Holdings
Head of Project Management Office 076 122 0592
- Ms. N Woolmarans - Disposable Ware
Manager 011 493 3951
- Ms. A Vander Au - Mibco Shared Services Centre
Manager 011 369 7620