Ntanganedzeni Netshivhera
Executive administration Assistant
Johannesburg,Gauteng
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
5
5
years of professional experience
3
3
years of post-secondary education
Work History
STUDENT SUPPORT SERVICES OFFICE INTERN
SOUTH WEST GAUTENG COLLEGE
10.2019
- Streamlined communication between executives in other campuses
- Draft documents, reports, and memos
- Perform data analysis for complex data and files
- Respond to calls and emails
- Organize and sort incoming mails
- Record and transcribe meeting minutes
- Manage expense and travel assignments
- Schedule meetings and coordinate appointment
- Help students with bursary applications and any queries they might have
- Handling the SRC elections together with the help of the IEC members.
Executive Admin Assistant in the office of COO
Sci-Bono Discovery Centre
Johannesburg, Gauteng
09.2023 - Current
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently, allowing executives to focus on high-priority responsibilities without distraction.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Organized and updated schedules for executives.
- Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
- Organize and coordinate travel arrangements for the COO in terms of flight bookings, hotels, transportation, etc.
- Arrange and manage the agenda of the COO, including meetings, interviews, visits, occasions, and other activities.
- Schedule and prepare the COO for board meetings.
- Attend meetings with the COO to take meeting minutes and follow up on tasks as needed.
- Creates and edits time-sensitive documents such as letters, memoranda, and other documents as required; compiles and edits reports. Responsible for overseeing and ensuring the accuracy of information compiled and used in the submissions and presentations.
- Assist in monitoring and maintaining the office budget, including the supply chain for the COO.
- The Executive PA assists the COO in coordinating day-to-day activities and workflow of the office.
INTERN IN THE OFFICE OF THE CEO
SCI-BONO DISCOERY CENTRE
11.2022 - 09.2023
- Perform all functionary tasks for the unit at entry level
- Fulfilling tasks set out by supervisors from several departments
- Assist in preparing meeting agendas, filing documents, typing, translating, copying, minute taking
- Assist in preparation of routine correspondence, memoranda, and reports in accordance with the request from supervisors
- Liaise other duties and specific projects as directed
- Assist coordinating office activities and operations to secure efficiency and compliance to company policies and procedures
- Assist with handling correspondence and enquiries related to and maintain the unit's records and files
- Assist with information gathering meetings preparations
- Assist with data collection and preparations of monthly and quarterly reports for the unit
- Performing functions as delegated by the units 'supervisors and/or managers
- To perform different tasks of divisions within a specific department
- Ability and willingness to follow directions/instructions given and to perform assigned duties in accordance with applicable guidelines, and procedures
- Assist with travel arrangements and hotel reservations
- Demonstrate excellent time-management skills and the ability to work independently
- Drive customer satisfaction by delivering systems to an agreed specification.
SCHOOL SUPPORT DIRECORATE INTERN
GAUTENG DEPARTMENT OF EDUCATION
6 2021 - 10.2022
- Coordination of presentations in relation to referrals from the office of the HOD and MEC respectively
- Drafting minutes of the meeting, drafting closing, and tracking grids
- Rendering secretarial services for strategic and management meetings on the office of chief directorate
- Provisioning of administrative support including: Secretariat services and coordination of information from all line functions including compilation of reports and presentations
- Follow up with chief directorate management team on various action items emanating from meetings! Follow up on inputs for various departmental reports to ensure timeous submission
- Document management flow and records management
- General drafting of memorandums, submissions, and reports
- Managing the utilization of the 8th floor boardroom and office space.
Education
N6 IN PUBLIC MANAGEMENT -
South West Gauteng College
MATRIC -
Frans Rasimphi Secondary School
Skills
Ms word, Microsoft excel and Microsoft Access and outlook skills
Effective planning and time management
Strong verbal and written communication skills
Typing and data capturing skills and telephone etiquette
Strong organisational, Planning, and able to work on multiple projects simultaneously
Ability to work both in groups and individually
Sense of urgency and ability to identify, analyse and resolve problems in a timely manner
Able to prioritise my work and work after hours
Strong negotiation skills
High ethical and integrity
Timeline
Executive Admin Assistant in the office of COO
Sci-Bono Discovery Centre
09.2023 - Current
INTERN IN THE OFFICE OF THE CEO
SCI-BONO DISCOERY CENTRE
11.2022 - 09.2023
STUDENT SUPPORT SERVICES OFFICE INTERN
SOUTH WEST GAUTENG COLLEGE
10.2019
N6 IN PUBLIC MANAGEMENT -
South West Gauteng College
MATRIC -
Frans Rasimphi Secondary School
SCHOOL SUPPORT DIRECORATE INTERN
GAUTENG DEPARTMENT OF EDUCATION
6 2021 - 10.2022