Ntando Mnguni

• To create, provide and maintain the UJ knowledgebase, to ensure efficient and comprehensive access to information to a diverse client community by making accessible the total information sources of the UJ Library

Main Key performance area: Cataloguing:

• Create bibliographic and item records according to the UJ policy and international standards. This includes: Original and Copy cataloguing of all print and electronic resources.
• Assign and update authority files and classification to items according to RDA, LCSH, DDC23, MARC21 and the adopted UJ in-house rules.
• Ensure that all UJ holdings on OCLC are updated and maintained.
• Catalogue urgent collection/archive / rare books / ETDs etc.

Quality Control:

• Ensure that the quality control of items is completed before sending to processing.

Environment and ethos:

• Reporting of all maintenance/health and safety issues to the team leader.
• Respond to internal and external issues within an acceptable time frame.

Projects:

• Assist with special projects within the function when necessary.

To document all the information resources according to international rules for easy discoverability and retrieval by users.

Conduct copy cataloguing

• Download the corresponding record of the information resources
• Customize/Update holdings according to the RDA and Cataloguing Policy
• Add notes on Sierra (Urgent, locations, number of copies, tags, etc.)

Conduct original cataloguing (If there is no record on the OCLC WorldShare)

• Create order records in preparation for Acquisitions to order information resources.
• Provide a physical description of information resources using the Resource Description and Access (RDA)
• Add holdings on the Online Computer Library Center (OCLC).
• Generate/create a list of new information resources added to the collection (New acquisitions list).
• Re-catalogue and update existing information resources from the Anglo-American Cataloguing Rules 2 (AACR2) record to the RDA.

Classification

• Determine content/subject of information resources.
• Assign classification numbers to content/subject according to international classification standards (Dewey Decimal Classification).
• Reclassify information resources (Check and make sure that new and existing books have the same classification numbers).

Subject headings

• Verify keywords/subject headings from the content/subject.
• Assign keywords to information resources according to Library of Congress Subject Headings and Name Authorities.

Authority control

• Maintain and update headings for bibliographic material in the catalogue.
• Creating headings for bibliographic materials in the catalogue.

Perform original cataloguing

• Provide a physical description of the library item on the catalogue according to set criteria
• Reflect holding records on national and international databases
• Provide statistics and reports
• Keep abreast with international cataloguing developments and implement relevant protocols
• Create original records on the World Catalogue

Perform copy cataloguing

• Perform copy cataloguing using the brocade/SLIMS system
• Ensure the imported catalogue records of items are in accordance with cataloguing rules
• Edit and amend the KZNPLS specifications

Perform classification of materials

• Provide classification using the latest DDC23
• Provide subject headings using LCSH
• Analyze the subject content of fiction and non-fiction materials
• Consult and develop subject and author authority files with reference to authority files on the world catalogue

Maintain the integrity of the catalogue

• Maintain, correct, check and update the catalogue according to a set criteria
• Adhere to protocols in system transactions
• Assist with the development and implementation of policies and procedures
• Annotate cataloguing tools to reflect new developments

Liaise with stakeholders

• Provide professional support to staff and assist in training the staff of community libraries in computerized cataloguing
• Attend interest groups for bibliographic standards meetings and implement relevant developments
• Assist with dissemination of current trends in cataloguing to relevant parties

• Act as a liaison between the Library, clients, and researchers at Kaytech, ensuring accessibility to information resources.
• Provide reports and collaborate with the Marketing coordinator to meet documentation and information needs.
• Capture, verify, and locate requested information resources while managing related queries.
• Control information flow and conduct data capturing.
• Archive company documents and manage document records.
• Manage periodicals, including circulation and claiming missing issues.
• Interact with clients, customers, and company branches to ensure quality service delivery.
• Promote library services and facilities to staff, clients, and engineers.
• Provide journal information upon request to stakeholders.
• Issue and receive library materials using the Libwin system.
• Assist staff in accessing information and provide support with printing and photocopying.
• Catalog and classify materials, including binding and proofreading papers before circulation.
• Tag relevant articles in periodicals and manage the library collection.
• Shelf organization and maintenance, including shelving and shelf reading.
• Update and renew journal subscriptions, as well as select and purchase library materials.
• Perform daily administrative tasks to support library operations.