NOZIPHO THANDEKA RADEBE
Executive Assistant
Johannesburg
Summary
Versatile Executive Assistant offering 4-year track record of overseeing and managing office operations to meet business objectives. Driven and resourceful administrative professional with experience in assisting with work of high-achieving executives. Strong knowledge of budget administration, business development and key decision making. Disciplined and forward-thinking manager with excellent communication and team-building skills. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
5
5
Languages
Work History
Executive and Assistant
OHS Compliance Group
03.2023 - Current
- Support the MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Manage professional and personal scheduling for MD, including agendas, mail, email, phone calls, client management, and other company logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
- Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
- Maintaining comprehensive and accurate records
- Performing minor accounting duties
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answering phone calls in a polite and professional manner
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
- Optimized operational efficiency by redesigning processes, systems, and workspaces for increased productivity.
- Directed global expansion efforts leading to increased brand recognition in international markets.
Executive and Project Assistant
MILZET Holdings (Pty) Ltd
02.2019 - 02.2023
- Managing the director’s diary
- Maintains executive's appointment schedule by planning and scheduling meetings and prioritizing the most sensitive matters, conferences, interviews and speaking arrangements and provide reminders
- Travel and accommodation arrangements for the director
- Conserves director's time by reading, researching, prioritizing urgent matters, and routing correspondence; key focus on making the executive more productive
- Keeping director’s documents and information safe and confidential
- Welcomes guests and visitors by greeting them, in person or on the telephone, answering or directing inquiries and identifying purpose of visit or inquiry before directing them to the appropriate department
- Project administration of projects, filing in and compiling tender documents
- Reception duties, training co - ordination, following up on unpaid invoices by clients
- Processing payments, compiling and submitting monthly expenses for payments
- Following up on debtors and compiling of data age analysis
- Quality assurance, stock control (stationary, teas, cleaning equipment and office equipment) of the office
- Making sure that the venue is compliant with NOSA protocols and ISO standards for the training facilities
- Marketing functions, as well as quality assuring of proof of evidence submitted by learners
- Responsible for the company’s operating system, budget drafting, distribution of services and products relating to training, renewal of certifications, staff well-being as well as making sure that the facilities are up to standard and compliant for use
- Initiating telecommunications and contact between stakeholders as required
- Protecting operations by keeping information confidential
- Act as the point of contact between the executive and employees/ the public
- Manage phone calls in a polite and professional manner
- Facilitate internal communication (e.g
- Distribute information and schedule presentations)
- Suggest more efficient ways to run the office and troubleshoot malfunctions.
Marketing Coordinator & Sales Representative Intern
The Media Factory
11.2018 - 01.2019
- Assist with OOH advertising presentations, retail and OOH advertising space
- Support the marketing department's initiatives with the planning, executing, and tracking of marketing programs such as email, event, social media, or content marketing
- Create, proofread, and edit copy for various marketing channels, ensuring consistent voice
- Conduct market research and identify trends.
General Intern
MILZET Holdings (Pty) Ltd.
02.2018 - 10.2018
- Assist with collection of evidence from learners, reception duties and, filing in and compiling tender documents.
Residence House Committee Chairperson
University of Johannesburg, Ndlovukazi Ladies Residence
01.2017 - 12.2017
- Responsible for all the residents needs such as assisting them with obtaining food from SRC and Gift of the Givers
- Functioning of the residence
- Reporting residents issues such as maintenance
- Conduct disciplinary hearings
- Events planning
- Represent all Auckland Park Bunting Road Campus residences
- Maintain good conduct of the residence
- Assist the residence manager and assistant in their absence.
Education
Bachelor of Commerce - Marketing Management
University of Johannesburg
Johannesburg10.2020
Bachelor of Commerce - Honors Marketing Management
University of Johannesburg
Johannesburg, South Africa 04.2001 -
Skills
Personal Information
Date of Birth: 1 February 1996
Matric
Inkamana High School, 2014,
Subjects: IsiZulu Home Language, English First Additional Language, Afrikaans Second Additional Language, Mathematics, Physical Sciences, Life Sciences, Life Orientation
Leadership Roles
House Committee Chairperson, Ndlovukazi Ladies Residence, Auckland Park Bunting Road Campus, University of Johannesburg, Dec 2016 - Dec 2017
Mentor, Ndlovukazi Ladies Residence, Auckland Park Bunting Road Campus, University of Johannesburg, Jan-Dec 2016
Deputy Head Girl, Inkamana High School, Vryheid, Jan-Dec 2014
References
- Mr Livingstone Mudau
OHS Compliance Group
Business Development Manager
081 791 2627
livingstone@ohscompliance.com
- Mr Zacharia Chanda
Milzet Holdings
Project Manager
076 697 8708
- Ms Dimpho Manthata,
The Media Factory
Marketing Manager
072 429 0655
dmanthata@gmail.com
- Mr Mhlobowethu Hoyi,
University of Johannesburg
Head of Student Life
011 559 2788
mhoyi@uj.ac.za
- Ms Constance Satshekge
University of Johannesburg -Student Accommodation and Residence Life
Residence Assistant – Ndlovukazi Ladies Residence
011 559 1338
constances@uj.ac.za
Timeline
Executive and Assistant
OHS Compliance Group
03.2023 - Current
Executive and Project Assistant
MILZET Holdings (Pty) Ltd
02.2019 - 02.2023
Marketing Coordinator & Sales Representative Intern
The Media Factory
11.2018 - 01.2019
General Intern
MILZET Holdings (Pty) Ltd.
02.2018 - 10.2018
Residence House Committee Chairperson
University of Johannesburg, Ndlovukazi Ladies Residence
01.2017 - 12.2017
Bachelor of Commerce - Honors Marketing Management
University of Johannesburg
04.2001 -
Bachelor of Commerce - Marketing Management
University of Johannesburg
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