Nozipho Patience Mahlangu

LOGISTICS PAYMENT SECTION

• Attend telephonic enquirers
• Compiling invoices for payments processes for relevant parties, lead to increased logistics efficiency by 50%
• Ensure timeous payments to suppliers/contractors which increases work productivity by 80%
• Prepare and manage all paperwork related to customer orders and provide the necessary information interms of documentation.
• Place orders timorously with relevant suppliers so that stock-outs are avoided
• Issuing out of orders to awards suppliers
• Making follow ups on outstanding invoices and orders
• Resolve invoice and order queries
• Enter purchase details (vendor information, invoices, and, pricing) into internal databases.
• Create and maintain computerized database of supply purchase orders, paid invoices, goods delivered

LOGISTICS STORES SECTION

• Receiving storing and issuing supplies to person’s responsible who have requested for goods and services in the District Office and it’s facilities
• Pack and unpack items to be stored on shelves in stock room
• Ensure that no goods are supplied/received without proper documentation being completed accordingly, reduced errors by 80%
• Responsible for the recording of goods received and dispatched this increases on time delivery by 70%
• Ensure that supplier’s delivery notes and invoices are signed by company officials, received and checked, this lead to 60% of accurate records
• Collecting and organizing signed contracts and proof of deliveries (PODs).
• Check for damage, discrepancies, or shortages.
• Assist in managing stock levels and giving out supplies from stores
• Ensure all stock are quality checked and binned correctly and timeously
• Assist in maintaining stock records using a manual or computerized system which is RDIV
• Maintain stock control and reconcile with data storage systems
• Updating stock control cards, bin tally cards
• Assist in conducting monthly, quarterly, half yearly and the end of the year stock taking
• Conduct checks for identifying any surplus stock surplus items on shelves, reducing wastage by 20%
• Maintain and update for the re-ordering and adjusting-minimum and maximum levels for stock items
• Monitor and maintain accurate records of all stock, ensuring stock levels are sufficient to meet demand without overstocking
• Place orders timeously with relevant suppliers so that stock-outs are avoided, early replenishment
• Responsible for minimizing late and or incorrect deliveries
• Maintain stock control systems and ensure sufficient stock availability at all times
• Conduct regular stock takes and reconcile physical inventory with system records, identifying and investigating any discrepancies
• Checking whether the goods being delivered are according to the product specification, this increased product quality by 70%.

ACQUISITION SECTION.

• Request and receive quotations
• Assist in opening tender box
• Receive non stock items (NSI) from requisitions
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately when receiving quotations and samples
• Adding new suppliers and clients to our database, including necessary documentation.
• Responsible for identifying and contacting potential suppliers and assist negotiating supply agreements, quotations and contracts, as needed.
• Compiling tender documents for quotations over R30 000
• Receiving quotes and documentation in accordance with the procedures, scheduling and attending to the opening of quotations to the public and updating registers
• Provide secretarial or logistics support for bid committee
• Responsible for checking whether suppliers have valid documentations such as tax matters and certificates lead to increased information accuracy by 50%
• Compiling tender documents to be presented to the bid committees
• Setting quotations and forwarding them to suppliers listed on database and updating the control register
• Formulating and ensuring that the relevant documents are prepared and negotiating with suppliers which cuts costs at 10%
• Increased operations efficiency - during the the December holidays mentors had taken leave, and was the only personal in supply chain responsible for receiving and issuing of stock and payments of invoices, invoices were payed before 10 days which increased work productivity by 80%
• Increased supplier satisfaction and trust - suppliers items where lost and couldn’t be found for 3 ongoing months, and they kept querying about this items
• Took action and looked for their items in sample collection room and other supply chain offices found their items this increase supplier customer relationship by 70%
• Enhanced inventory accuracy by conducting regular audits and maintaining updated records.
• Participated in forecasting activities to ensure accurate demand planning and optimal inventory levels.
• Assisted in reducing lead times with effective coordination between suppliers, manufacturers, and distributors.