Noxolo Valencia Phungula

I’m honest, loyal, trainable, work without close supervision, a sense of duty and able to work under pressure

To be successful in everything, I am competent in computer literacy. I do have knowledge of the following prescripts: Public Service Act, Batho Pele Principles, Performance Financial Management Act, and Treasury Regulations.

• Human Resource Management
• Understanding of Z56 forms and Annexures
• Processing and handling Assumption of duties for employees
• Processing EPMDS forms with job descriptions
• Capturing of educator’s information
• Prepare submissions and submit them before the deadline
• Typing of documents such as circulars reports, submissions etc.
• Assist in sifting process
• Handling incoming and outgoing telephone calls
• Handling routine enquiries and make sure that the problem solved.
• Handling confidential matters
• Maintain an effective filling and document tracking systems (electronically and manually)
• Maintain itineraries and leave records for the officials
• Submitting housing claims
• Recruiting
• Shortlisting process/ assessment and handling interview invitations
• Minutes taking
• Hosting Workshops
• Admissions
• Handling HRM vacancy circular no.
• PPN certificate
• Finance and Supply chain management (Assert control)
• Follow procurement procedures
• Make arrangements for the meetings, workshops and conferences
• Assist in establishing the office equipment needs
• Submit invoices for payment
• Assist in drafting budget for the financial year
• Prioritizing, planning and organizing
• Assisting in coordinating of projects and financial administration
• Ensure ordering of stationery is done in time
• Attending incoming and outgoing documents and make sure that its registered
• Complete subsistence travel forms and obtain approval and forward to finance for processing
• Assist in capturing of data, collect and disseminate information required
• Filing of documents.
• Make sure that wasteful expenditure, fruitless expenditure as well as unauthorized expenditure doesn’t take place.
• Assist in compiling monthly expenditure reports and procurement plans for the directorate.
• Assist in checking the correctness of budget allocations.
• Make sure that the order numbers correspond with the one appears on the invoice.
• Check the accounts for payments before processing.
• Make sure that copies of invoices are returned to the directorate for filling.
• Capture data & statistics
• Minute taking
• Sending and receiving emails
• Administrative work
• Providing report
• Managing records
• Maintaining schedules
• Handling routine enquires
• Providing general office support for the department
• Coordinating staff moral and events
• Providing awareness
• Involving in different campaign
• Answering telephone calls and typing of letters, memos and other correspondence when required
• Manage faxes, emails and scanning of documents
• Prepare invitations for the meetings