Noxolo Gaqisa
HR BP
Eastern Cape
Summary
Results-driven Human Resources Business Partner skillful in strategic planning, policy integration and performance improvements. Always pursuing ways to maximize efficiency, employee satisfaction and cost savings.
Overview
9
9
years of professional experience
7
7
years of post-secondary education
Work History
HR Business Partner
WSU
Mthatha
10.2017 - Current
- Identify HR training needs and conduct training for employees and leadership while recommending approaches to effect continual improvements in business objectives, productivity and within company to reach business goals.
- Liaise with different departments to improve communication on HR and employee matters.
- Collaborate with leadership to assess and improve policies across board, giving advise on what policies need to be developed
- Develop policies and participate policy reviews for Walter Sisulu University
- Conduct bench marking on policies for policy development team
- Participate in academic governance committee as member representing Walter Sisulu University HR in Joint staff establishment between Walter Sisulu University and Eastern Cape department of health.
- Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
- Coordinate new hire orientations and provide on boarding and training for new employees monthly.
- Facilitate Walter Sisulu University policies on induction day for employees
- Brief new hires on essential job information, such as company policies, employment benefits and job duties.
- Organize and coordinate HR roadshows and facilitate workshops to employees on newly approved policies
- Engage employees on employee benefits and application timelines for subsidies.
- Communicate with employees new developments in university
- Engage employees on personal development plans
- Advise and sensitize line managers about matters of employee development and how to engage employees on personal development plans.
- Advised head of departments on best practices for employee growth, satisfaction and productivity goals.
- Assist and advise head of departments on strategies to be used to develop talent they need to fill hard to fill vacancies such as Medical specialists positions.
- Devise means to improve better working relations between Doctors working for department of health and Walter Sisulu University to better improve quality of Doctors produced by university.
- Advise line managers on sourcing funds for departmental appointments to ensure availability of talent needed.
- Resolve under staffing issues and employee terminations and advise line managers on disciplinary procedures.
- Review applicant qualifications and assisted management and recruiting with hiring needs and determining compensation and total package.
- Manage full cycle of recruiting, hiring and on boarding new employees.
- Organize and lead special events for university employees e.g long service awards, departmental awards
- Maintain confidential nature of employee and university proprietary and privileged information used or observed in course of performing job duties.
- Facilitate successful policy implementation and enforcement to maintain legal and operational compliance.
- Identify risks and find solutions to mitigate
- Created and implemented forward-thinking initiatives to improve employee engagement. As Human Resource Business Partner , I constantly share survey links to evaluate HR service offered to faculty and assess effectiveness of employee programs
- Undertake regular salary bench marking.
- Responsible for structuring Salary Packages for Joint Establishment appointments.
- Coordinate and organize Promotions Committees at Campus Level (Faculty Promotion Committee and Campus Promotion Committee).
- Sit as HR Representative in committee to give guidance and advise in terms of policy and how to assess portfolios using policy
- Advise Applicants on how to do portfolio of evidence to match policy requirements
Organizational Development Specialist
WSU
EAST LONDON
01.2017 - 10.2017
- Participate in designing, reviewing and redesigning of organizational structure
- Cost organizational structure
- Develop organizational charts using Microsoft-Visio
- Benchmark with other institutions their management models and compare then redesign structure.
- Conduct organizational development/post establishment investigations
- Consult internal and external stakeholders (e.g. ETDP SETA, USAF, department of labor, department of health and National Health Laboratory Services)
- Prepare HR status reports for Institutional Management Committee and council
- Confirm availability of funds in training budget and monitor training budget expenditure
- Define, review and redefine Job Descriptions/ profiles
- Evaluate jobs by arranging interviews with supervisors and job holders to know the exact scope of the jobs which is beyond the doted description
- Draft job descriptions and submit for the approval by line managers and supervisors
- Organize training and development interventions for all staff
- Conduct training needs analysis
- Conduct Skills Audit, TNA and prepare WSP annual reporting.
- Coordinate policy development update policies
- Ensure that all policies, institutional document, and procedures are accessible and electronically available for all staff
- Drawing up and implementing an HR Strategy with the office of Executive Director
- Coordinate and Organize the Launch of the HR Strategy
- Communicate the HR Plan to the whole institution
- Align HR plan with workplace skills plan (WSP), Succession planning and Employment Equity(EEP)
- Keep record of training done and upcoming training on an ITS System for reporting
- Liaise with ETDP Seta regarding the spending on Mandatory Grants and Discretionary Grants
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Developed and updated tracking spreadsheets for process monitoring and reporting.
- Participate on organogram development
- Participate in Policy developments and Drafting for the approval of the council e.g. Succession planning policy and wellness policy currently under drafting stages
- Match and place current workforce against the new structure
- Communicate the approved Structure to the line managers and manage the population of the organogram
- Organize consultations between the Deputy Director, line managers and consult to match the workforce on the new structure
- Prepare the Employment Equity (EE) Reports for submission to the labour department,
- Monitor EE plan per faculty in recruitment processes to ensure that we meet our targets
- Organize, Conduct Job Evaluations and Job Evaluation Interviews working with Deloitte
HR Administrative Assistant
WSU
Mthatha
03.2014 - 12.2016
- Advertise all portions internally and externally
- Form part of selection committees and interviewing committees.
- Prepare appointment reports for SENATE APPROVAL
- Draft appointment letters/offers
- Draft recruitment plan
- Coordinate and organize interviews
- Form part of INSTITUTIONAL ACADEMIC PATHOLOGY COMMITTEE managing Joint appointment between WSU and NHLS.
- Form part of Academic governing committee managing joint appointments between ECDoH and WSU.
- Manage all the records of all Joint Appointees, keep record of all joint employees to prepare for the claim from department of health and NHLS
- Get updated reports on the Grants before appointing candidates under each grant
- Coordinate and organize interviews
- Administered compensation, benefits
- Created and completed personnel action forms for hires, terminations
- Organized new employee inductions for new hires.
BURSARY ADMINISTRATOR aND RESEARCH MANAGER INTERN
NRF
Mthatha
01.2013 - 02.2014
- Present paper on Research Day/conference
- Assist in counting publications and units to be paid to all staff that have published either book or book chapter or accredited journal
- Prepare cheque requisitions and SNT for researchers to be paid on their research grants.
- Help organize research conferences
- Recruit Students for NRF Postgraduate Bursary, Select most suitable applicants
- Use NRF System on line to upload Documents of Student applicants for bursaries and then process payments for their fees after approval of their bursaries.
- Assist in facilitating workshops regarding NRF system online submission to NRF rated researchers and students applying for NRF sponsorships
- Assist in generating Reports monthly on NRF grants of researchers and regular update researchers about status of their funds.
- Manage and monitor student grants and NRF rated researchers grants, giving update and reports on their spending
Education
Master of Arts - Industrial And Organizational Psychology
WALTER SISULU UNIVERSITY
MTHATHA 01.2015 - 12.2017
BA HONOURS - Industrial And Organizational Psychology
WSU
MTHATHA 01.2012 - 12.2012
Bachelor of Social Science - Industrial And Organizational Psychology
WSU
MTHATHA 01.2008 - 12.2010
Skills
Integrating policies
undefinedTimeline
HR Business Partner
WSU
10.2017 - Current
Organizational Development Specialist
WSU
01.2017 - 10.2017
Master of Arts - Industrial And Organizational Psychology
WALTER SISULU UNIVERSITY
01.2015 - 12.2017
HR Administrative Assistant
WSU
03.2014 - 12.2016
BURSARY ADMINISTRATOR aND RESEARCH MANAGER INTERN
NRF
01.2013 - 02.2014
BA HONOURS - Industrial And Organizational Psychology
WSU
01.2012 - 12.2012
Bachelor of Social Science - Industrial And Organizational Psychology
WSU
01.2008 - 12.2010
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