Noxolo Gaqisa
HR BP
Eastern Cape
Summary
Results-driven Human Resources Business Partner skillful in strategic planning, policy integration and performance improvements. Always pursuing ways to maximize efficiency, employee satisfaction and cost savings.
Overview
9
9
years of professional experience
7
7
years of post-secondary education
Work History
HR Business Partner
WSU
Mthatha
10.2017 - Current
- Identify HR training needs and conduct training for employees and leadership while recommending approaches to effect continual improvements in business objectives, productivity and within company to reach business goals.
- Liaise with different departments to improve communication on HR and employee matters.
- Collaborate with leadership to assess and improve policies across board, giving advise on what policies need to be developed
- Develop policies and participate policy reviews for Walter Sisulu University
- Conduct bench marking on policies for policy development team
- Participate in academic governance committee as member representing Walter Sisulu University HR in Joint staff establishment between Walter Sisulu University and Eastern Cape department of health.
- Maintained optimal staffing levels by tracking vacancies and initiating recruitment and interview processes to identify qualified candidates.
- Coordinate new hire orientations and provide on boarding and training for new employees monthly.
- Facilitate Walter Sisulu University policies on induction day for employees
- Brief new hires on essential job information, such as company policies, employment benefits and job duties.
- Organize and coordinate HR roadshows and facilitate workshops to employees on newly approved policies
- Engage employees on employee benefits and application timelines for subsidies.
- Communicate with employees new developments in university
- Engage employees on personal development plans
- Advise and sensitize line managers about matters of employee development and how to engage employees on personal development plans.
- Advised head of departments on best practices for employee growth, satisfaction and productivity goals.
- Assist and advise head of departments on strategies to be used to develop talent they need to fill hard to fill vacancies such as Medical specialists positions.
- Devise means to improve better working relations between Doctors working for department of health and Walter Sisulu University to better improve quality of Doctors produced by university.
- Advise line managers on sourcing funds for departmental appointments to ensure availability of talent needed.
- Resolve under staffing issues and employee terminations and advise line managers on disciplinary procedures.
- Review applicant qualifications and assisted management and recruiting with hiring needs and determining compensation and total package.
- Manage full cycle of recruiting, hiring and on boarding new employees.
- Organize and lead special events for university employees e.g long service awards, departmental awards
- Maintain confidential nature of employee and university proprietary and privileged information used or observed in course of performing job duties.
- Facilitate successful policy implementation and enforcement to maintain legal and operational compliance.
- Identify risks and find solutions to mitigate
- Created and implemented forward-thinking initiatives to improve employee engagement. As Human Resource Business Partner , I constantly share survey links to evaluate HR service offered to faculty and assess effectiveness of employee programs
- Undertake regular salary bench marking.
- Responsible for structuring Salary Packages for Joint Establishment appointments.
- Coordinate and organize Promotions Committees at Campus Level (Faculty Promotion Committee and Campus Promotion Committee).
- Sit as HR Representative in committee to give guidance and advise in terms of policy and how to assess portfolios using policy
- Advise Applicants on how to do portfolio of evidence to match policy requirements
Organizational Development Specialist
WSU
EAST LONDON
01.2017 - 10.2017
- Participate in designing, reviewing and redesigning of organizational structure
- Cost organizational structure
- Develop organizational charts using Microsoft-Visio
- Benchmark with other institutions their management models and compare then redesign structure.
- Conduct organizational development/post establishment investigations
- Consult internal and external stakeholders (e.g. ETDP SETA, USAF, department of labor, department of health and National Health Laboratory Services)
- Prepare HR status reports for Institutional Management Committee and council
- Confirm availability of funds in training budget and monitor training budget expenditure
- Define, review and redefine Job Descriptions/ profiles
- Evaluate jobs by arranging interviews with supervisors and job holders to know the exact scope of the jobs which is beyond the doted description
- Draft job descriptions and submit for the approval by line managers and supervisors
- Organize training and development interventions for all staff
- Conduct training needs analysis
- Conduct Skills Audit, TNA and prepare WSP annual reporting.
- Coordinate policy development update policies
- Ensure that all policies, institutional document, and procedures are accessible and electronically available for all staff
- Drawing up and implementing an HR Strategy with the office of Executive Director
- Coordinate and Organize the Launch of the HR Strategy
- Communicate the HR Plan to the whole institution
- Align HR plan with workplace skills plan (WSP), Succession planning and Employment Equity(EEP)
- Keep record of training done and upcoming training on an ITS System for reporting
- Liaise with ETDP Seta regarding the spending on Mandatory Grants and Discretionary Grants
- Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
- Developed and updated tracking spreadsheets for process monitoring and reporting.
- Participate on organogram development
- Participate in Policy developments and Drafting for the approval of the council e.g. Succession planning policy and wellness policy currently under drafting stages
- Match and place current workforce against the new structure
- Communicate the approved Structure to the line managers and manage the population of the organogram
- Organize consultations between the Deputy Director, line managers and consult to match the workforce on the new structure
- Prepare the Employment Equity (EE) Reports for submission to the labour department,
- Monitor EE plan per faculty in recruitment processes to ensure that we meet our targets
- Organize, Conduct Job Evaluations and Job Evaluation Interviews working with Deloitte
HR Administrative Assistant
WSU
Mthatha
03.2014 - 12.2016
- Advertise all portions internally and externally
- Form part of selection committees and interviewing committees.
- Prepare appointment reports for SENATE APPROVAL
- Draft appointment letters/offers
- Draft recruitment plan
- Coordinate and organize interviews
- Form part of INSTITUTIONAL ACADEMIC PATHOLOGY COMMITTEE managing Joint appointment between WSU and NHLS.
- Form part of Academic governing committee managing joint appointments between ECDoH and WSU.
- Manage all the records of all Joint Appointees, keep record of all joint employees to prepare for the claim from department of health and NHLS
- Get updated reports on the Grants before appointing candidates under each grant
- Coordinate and organize interviews
- Administered compensation, benefits
- Created and completed personnel action forms for hires, terminations
- Organized new employee inductions for new hires.
BURSARY ADMINISTRATOR aND RESEARCH MANAGER INTERN
NRF
Mthatha
01.2013 - 02.2014
- Present paper on Research Day/conference
- Assist in counting publications and units to be paid to all staff that have published either book or book chapter or accredited journal
- Prepare cheque requisitions and SNT for researchers to be paid on their research grants.
- Help organize research conferences
- Recruit Students for NRF Postgraduate Bursary, Select most suitable applicants
- Use NRF System on line to upload Documents of Student applicants for bursaries and then process payments for their fees after approval of their bursaries.
- Assist in facilitating workshops regarding NRF system online submission to NRF rated researchers and students applying for NRF sponsorships
- Assist in generating Reports monthly on NRF grants of researchers and regular update researchers about status of their funds.
- Manage and monitor student grants and NRF rated researchers grants, giving update and reports on their spending
Education
Master of Arts - Industrial And Organizational Psychology
WALTER SISULU UNIVERSITY
MTHATHA 01.2015 - 12.2017
BA HONOURS - Industrial And Organizational Psychology
WSU
MTHATHA 01.2012 - 12.2012
Bachelor of Social Science - Industrial And Organizational Psychology
WSU
MTHATHA 01.2008 - 12.2010
Skills
Integrating policies
Conducting employee surveys
Coaching leadership
Strategic planning
Legal compliance
Personnel recruitment
Benefits administration
Compensation and benefits
Succession planning
Compensation structuring
Recruitment
Workforce improvements
Equal opportunities facilitation
Payroll coordination
Timeline
HR Business Partner
WSU
10.2017 - Current
Organizational Development Specialist
WSU
01.2017 - 10.2017
Master of Arts - Industrial And Organizational Psychology
WALTER SISULU UNIVERSITY
01.2015 - 12.2017
HR Administrative Assistant
WSU
03.2014 - 12.2016
BURSARY ADMINISTRATOR aND RESEARCH MANAGER INTERN
NRF
01.2013 - 02.2014
BA HONOURS - Industrial And Organizational Psychology
WSU
01.2012 - 12.2012
Bachelor of Social Science - Industrial And Organizational Psychology
WSU
01.2008 - 12.2010