NOVELA PHUMZILE CONFIDENCE

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

• Internal administrative assistant – University of Limpopo, 07/31/19, 07/31/22, Provides an effective and efficient administrative support assist with day-to-day administrative activities within the internal audit department., Diary management. Planning and organizing meetings., Identified opportunities to update and improve processes and procedures. Undertakes general filing and record management activities., Preparing papers or packs for meeting, preparing PowerPoint presentations., Typing documents and correspondence on behalf of the internal audit team., Taking action points and recording minutes of departmental meetings., Correcting reports and managing distribution., Monitors accounts and payments to service providers. Prepare purchase requests, follows up on orders., Arranges and schedules interviews or meetings, record management. Maintaining (incoming/ outgoing) correspondence., Prepares documents, payments, travel arrangement, travel claims, Inable System, preparing the departmental budget and drawing financial reports, Ordering office supplies, stationery and office equipment., Maintaining inventory. Maintaining department files and records., Assisting with coordinating special events and/ or audit conferences and professional bodies., Assist with relevant research and audit projects as directed., Draft reports and preparing the file for quality review purposes., Develops database templates in Excel and enters data from various data sources produced by the audit teams into these databases., Analysis of timesheets of audit team members - summary of hours spent on an assignment.
• Acting Senior Administrator – Vaal University of Technology – Library, 06/30/18, 06/30/19, Handle enquiries and liaise with internal and external stakeholders telephonically, email and distribution of the documents, receiving visitors, Assisting the Acting Executive Director to oversee all the operational aspects in the Library, Filing, Scheduling appointments, compiling and typing general documents upon instructions of the Acting Executive Director, taking minutes of the meeting and correspondences, Coordinating and managing meetings, events, workshops, booking of venues, travel arrangements, quotations and accommodation, Assisting the Acting Executive Director in maintaining and controlling the departmental budget , process operational orders, follows up on orders, Ensuring that the printing facilities are in order, maintaining general orders in the office at all times, Maintain a reasonable margins or office supplies and papers, Capturing budget and drawing of cost centre reports, summary of budget , preparing petty cash and Subsistence and travel claims and ITS Inabler system
• Assistant Executive Administration – Vaal University of Technology in Deputy Vice Chancellor’s Office, 10/24/16, 06/30/18, Preparing documents of the meeting for the Deputy Vice Chancellor and correspondences, Directing callings to the Deputy Vice Chancellor, scheduling appointments between the Deputy Vice Chancellor and the external and internal stakeholders, Preparing and arranging travelling documents, booking of the company car accommodation and S & T for the Deputy Vice Chancellor, Booking of the venues, Arranging meeting, sending the meeting invites Agendas, taking minutes of the meeting and the meeting correspondence, Distribution of documents between stakeholders on behalf of the Deputy Vice Chancellor, Overseeing all the operational aspect in the Deputy Vice Chancellor office and filling, Drawing the departmental budget, requisitions and orders, purchase request and cost centre reports on ITS system, Oversee general administrative operations of the department and printing facilities., Coordinating and managing meetings, events, workshops, booking of venues, travel arrangements, quotations and accommodation

• Nkayelo Training & Conference, Minutes writing and basic report writing best practice, 08/31/17, 09/01/17
• Nkayelo Training & Conference, The Secretaries event 10th Annual Global Executive Administrative Excellent, 09/05/18, 09/07/18
• CBM Training od division of arcskills, The South African Ultimate Assistant, 06/06/19, 06/06/19

• Ms Dikeledi Makwarela, Lecturer – History Education – University of Limpopo, Dikeledi.makwarela@ul.ac.za, 067 814 4985/ 073 107 7780
• Mr Sekgweng Maapea, Internal auditor – University of Limpopo, Sekgweng.maapea@ul.ac.za, 065 957 7474/ 066584 3431
• Ms Biziwe Tembe, Acting executive director – Vaal university of technology, Biziwet@vut.ac.za, 082 746 6957/ 083 411 2699