Nothando Ndlovu
Durban
Summary
I am an experienced Administrative Officer/ Procurement Coordinator/ Asset Management and Fleet Coordinator also have experience in Executive Assistant & Office Management.
I have more then 10 years of work experience and have proven record of delivering efficient, cost-effective services to employers.
I have a knack of streamlining processes and procedures , as well as excellent communication and problem- solving skills.
Overview
13
13
years of professional experience
14
14
Certifications
Work History
Administration Officer / Fleet Supervisor / Assets Management Assistant
Jhpiego SA (NGO)
3 2020
- Helping to develop and implement client service policies in an organization
- Manage and maintain an appropriate filing system for different programs
- Manage travel arrangement for local travel for District Program Managers and District team when required
- Assist to develop and manage office procurement systems including establishing preferred vendors
- Work with program staff and inventory managers to develop an office inventory management plan
- Track and manage in-flow and distribution of materials, equipment and supplies in conjunction with the office's Logistics, Finance and Technical personnel
- Oversee and manage inventory and storage spaces, including temperature-controlled storage spaces
- Ensure adequate security measures for office and warehouse premises, including liaising with security providers to ensure adequate security controls are in place where required
- Ensure compliance with organizational policies and guidance as it relates to data collection and documentation
- Processes are established and followed in compliance with Jhpiego and US Government policies and regulations; Assist the district team in various tasks as needed
- Checking of Asset Management on a monthly basis, ensure verification procedures are done according to protocols
- Fleet Management: monitoring fuel, ensuring vehicles are booked for services when they are due, maintaining a schedule to ensure all vehicles are taken care of
- Keep in regular contact with driver's on any issues with vehicles
- Monitoring of tracker report for all vehicles on a daily basis
- Able to be available after hours in case of emergencies, to support team
- Handling Petty Cash and recon on time.
Administration Officer (Volunteer)
eThekwini Municipality (Parks Recreation & Cultures)
03.2018 - 04.2019
- Procurement Processes
- Processing of payments in compliance with SCM policies, see if required documentation is attached and authorized by responsible officials
- Assist with scanning of Municipal Assets
- Holding up clarification meeting with Suppliers
- Provide administration support to SCM office
- Expediting orders by applying the appropriate processes to create procurement orders
- Maintain a sound relationship with our service providers / vendors & contractors
- Checking quoted prices and logging them into the system to make sure they are not changed
- Attend to procedural administrative requirements
- Record keeping and reporting deadlines associated with the functionality
- Control and perform tasks/activities with the application of specific Supply Chain Management procedure associated with the procuring of products and or specific services.
Executive Secretary (3 Years Contract) Administration Officer (Contract - 3 Years)
eThekwini Municipality (Transport Authority Department)
07.2012 - 09.2017
- Making sure all staff members understand the importance of their duties and safety involved
- Make travel arrangements for all Senior Managers in my Unit and staff as well
- Assist Management to prepare meeting agenda's and presentations for meetings
- Manage Petty Cash and do recon on time
- Performing tasks/activities associated with the provision of secretarial services to the Executive Unit
- Provide secretarial support to all Managers in my Department
- Provide reception services, ensure that all Administrative/Clerical Functions are as per the duties of the post and are performed in an efficient manner and acceptable results
- Attend to all counter queries, prepares all documents, reports and undertaking filling
- Coordinate specific administrative and reporting requirements
- Communicating courteously with customers by telephone, emails mail and face to face
- Keeping ahead of developments in customer service by reading relevant journal & going to meetings.
Front Office Administrator
08.2006 - 03.2012
- Customers reservations & Accounts
- Providing both clerical and administrative support to front staff as well as back-office staff
- Ensure smooth running of the front desk as well as all departments working closely with front staff
- Coordination and Implementing office procedures and other projects, tasks, in some cases oversee, and supervise work for junior staff
- Worked closely with Managers in other departments on updating policies and procedures for client's services
- Meeting with different Unit Managers to discuss possible improvements to Customer Service
- Communication courteously with customers by telephone, email and face to face
- Handling minor incidents such as security issues
- Organize Time Building for different Departments.
Education
MATRIC (PASSED) -
ZWELIBANZI HIGH SCHOOL
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Skills
Organizational Skills
Time Management
Multitasking
Interpersonal Skills
Problem Solving Skills
Data Entry
Discretion
Event Coordinator
Attention to detail
Excellent written and Verbal communication Knowledge
Able to give accurate and detailed information
Adaptability and Integrity
Calendar Management
Program Management
Certification
Skills Development Certificate by eThekwini Municipality
Names
NOTHANDO YVONNE
Fields Of Profession
EXECUTIVE SECRETARY/ ADMINISTRATIONS OFFICER/ PROCUREMENT AND FLEET MANAGEMENT
Cellphone
082 689 0978
Driver License
CODE 10
Personal Information
- ID Number: 8003310533084
- Date of Birth: 03/31/80
- Nationality: SOUTH AFRICAN
Health
GOOD
References
- Mr Japhet Mkhabela, Manager (eThekwini Municipality), Japhet.mkhabela@durban.gov.za, 083 401 8590
- Mr Thulani Mbeje, Manager (eThekwini Municipality), Thulani.mbeje@durban.gov.za, 083 272 5271
- Ms Telela Arosi, FOH Supervisor (Sun International), 076 73 90267/ 031 271 8200
- Mr Vusi Ndaba, Senior Field Project Officer, Programs, Vusi.ndaba@jhpiego.org, 082 052 9682 / 082 882 6292 / 031 582 4377
Languages
ENGLISH
Timeline
Administration Officer (Volunteer)
eThekwini Municipality (Parks Recreation & Cultures)
03.2018 - 04.2019
Executive Secretary (3 Years Contract) Administration Officer (Contract - 3 Years)
eThekwini Municipality (Transport Authority Department)
07.2012 - 09.2017
Front Office Administrator
08.2006 - 03.2012
Administration Officer / Fleet Supervisor / Assets Management Assistant
Jhpiego SA (NGO)
3 2020
MATRIC (PASSED) -
ZWELIBANZI HIGH SCHOOL