MS Office
Nothando Mkhabela
Admin Assistant
Nelspruit,Mpumalanga
Summary
Well-organized Administrative professional bringing excellent multitasking abilities developed over 5 years of office administration experience. Commended for consistently driving team success with knowledgeable enforcement of company procedures and skillful personnel training. Proficient in MS Office & SAP with expertise in database management.
Overview
5
5
Languages
1
1
year of post-secondary education
5
5
years of professional experience
Work History
Admin Assistant
Sappi
Nelspruit, Mpumalanga
07.2019 - Current
- Perform PM Notification & time management on SAP.
- Draft month end report for engineering department.
- Create safe work environment by identifying and managing risks associated with task to be performed.
- Perform and ensure legal requirements are up to date, document control and record keeping is up to date.
- Coordinate events (small projects, VIP visits, Departmental unction, etc.).
- Conduct BBS on a monthly basis, Duties & behavioral skills.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Screened over 20 phone calls per day to take messages and route calls to appropriate personnel.
- Used DocuSign to compose, edit and prepare correspondence and other department documents.
- Maintained office equipment and placed orders for materials in short supply to manage office supply inventory.
- Scheduled office meetings and client appointments for staff teams.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
- Coached new employees on administrative procedures, company policies and performance standards.
- Processed invoices and expenses using SAP to facilitate on-time payment.
- Generated reports and typed letters in Word.
Receptionist
HL Hall & Sons
Nelspruit, Mpumalanga
11.2018 - 06.2019
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Sorted, received and distributed mail correspondence between departments and personnel.
- Answered 50 incoming calls daily to resolve and issues and schedule appointments.
- Provided clerical support to company employees by copying, faxing and filing documents.
- Monitored and screened visitors to verify accessibility to inter-office personnel.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Coordinated travel accommodations for staff and out-of-town visitors, including vouchers, agendas and transportation.
- Oversaw inventory activities, including materials monitoring, ordering or requisition and supply stocking or re-stocking.
- Drafted professional memos and letters.
Office Administrator
Nieuwco Recycling
Nelspruit, Mpumalanga
05.2016 - 05.2017
- Served over 20 visitors per day at front desk by welcoming, directing them to appropriate department.
- Answering switchboard, screening and forwarding incoming phone calls.
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.
- Maintain office security by following safety procedures.
- Order front office supplies and keep inventory of stock.
- Update calendars and schedule meetings.
- Invoicing, cash orders, reconciliation.
- Supported engaging, fun and smooth-running events by helping with organization and planning.
- Supported program leaders with administrative support duties, including phone calls, data entry and photocopying.
- Used strong interpersonal communication skills to convey information to others.
Volunteer - Admin Clerk
Department of Education
Nelspruit, Mpumalanga
02.2015 - 04.2016
- Captured exam results on SASAMS for over 250 students.
- Helped with office tasks including taking messages, scanning documents and answering phone inquiries.
- Maintained clean, neat and operational facilities to serve all program needs.
- Used strong interpersonal communication skills to convey information to others.
- Adhered to organization procedures and instructions to maintain safety for program participants and other workers.
- Supported staff with clerical work and other office tasks.
- Freed full-time employees up for more critical work by completing clerical tasks and office work.
- Greeted visitors and answered questions about program, requirements and opportunities.
- Supported program leaders with administrative support duties, including phone calls, data entry and photocopying.
Education
National Diploma - Office Management &Technology
Tshwane University of Technology
EMalahleni 12.2014 - 05.2015
National Senior Certificate – Grade 12 -
Metropolitan College
White River 01.2006 - 12.2006
Skills
Staff Management
Meeting coordination
MS Office Expertise
Scheduling
Managing office supply inventory
Office administration
Budgeting
Event Coordination
Booking travel
Mail handling
Technical Support
Time management
Inbound phone call handling
Business administration
Report Development
Travel Administration
Plan administration
Additional Information
- Drivers license : Code B
Software
SAP
Sage
Interests
Writing
Photography
Quote
Often you have to rely on intuition.
Bill Gates
Running
Running for a healthy wellbeing.
Timeline
Admin Assistant
Sappi
07.2019 - Current
Receptionist
HL Hall & Sons
11.2018 - 06.2019
Office Administrator
Nieuwco Recycling
05.2016 - 05.2017
Volunteer - Admin Clerk
Department of Education
02.2015 - 04.2016
National Diploma - Office Management &Technology
Tshwane University of Technology
12.2014 - 05.2015
National Senior Certificate – Grade 12 -
Metropolitan College
01.2006 - 12.2006