Nosiviwe Maqolo-Maya

Ensures compliance with relevant SCM procedures and regulations

Procure goods and services in line with specified costs and quality

Vendor management

Negotiate delivery times, savings/costs, terms and conditions with suppliers

Coordinates and convene BSC,BECand RBAC

Prepare submissions for adjudication and recommendation reports for approval .

Provides advisory role in bid committees.

Prepares compliance checklist on RFQs and RFPs and submit to BEC for evaluation.

Coordinate tender processes

Compile tender documents as per treasury prescripts and advertise on eTenders ;CIDB and departmental website.

Record keeping of all tenders received.

Issue and evaluate requests for quotation.

Establish, administer and maintain contracts.

Ensures administrative functions to procure goods and services are correctly executed

Create and expedite purchase orders on SAP

Conduct briefing meetings and information sessions

Compile BEC report and award memos for approval.

• Serving as a bid secretariate and give guidance to committee members
• Checking reports for compliance and correctness
• Supervise the opening and closing of bids as well as the mantainance of bid files
• Render guidance in writing specification
• Vendor management
• Supervise staff in the demand component
• Engaging with project leaders and end-users through verbal communication with issues regarding service delivery as well pricing and quality
• Ensuring efficient administration of the bid process by comparing the procurement of goods and services against the existing procurement plan

• Online Completion of Personal Income Tax Returns and Company Tax Returns
• Calling clients in connection with the outstanding debt
• Check taxpayers accounts placed under debt counselling
• Ensuring that debt management cases are finalised within specified turnaround
• Liase with defaulting taxpayers via approved communication channels
• Compiling of a report with the debtors whose debts are to be submitted for write off
• Communicating with different behaviours over the phone
• Payment arrangement for clients

• Calls for quotations as per SCM Policy thresholds
• Execute purchase requisition for a wide variety of materials and services
• Ensure that relevant BCMM and SCM policies and procedures are adhered to
• Ensuring proper rotation of suppliers
• Prepare and submit accurate and complete monthly report to SCM manager
• Ensure that procurement source documents are verified, captured and authorized and that the order is placed with the right supplier
• Liase with end-user to organize site meetings with suppliers where applicable
• Prepare tender notices and documents
• Ensuring that issues relating to delivery, quality and pricing are promptly conveyed to the suppliers
• Prepare purchase orders on behalf of Buffalo City Municipality
• Ensuring a proper filing system for audit purposes thus ensuring the reduction of audit findings
• Answer customer enquiries about order changes, or cancellations and check requisition orders

• Requisitioning of quotations from suppliers that are in the centralized database
• Preparing purchase order & send the copies to suppliers & to relevant end - users
• Rotate suppliers that are in the Centralized Supplier Database
• Closing of tender
• Compiling bid documents for tenders
• Conducting commodity and spend analysis
• Comparing prices and specifications to determine the best quote
• Assist service providers with queries telephonically, electronically
• Record documents in the closing register filing it for record keeping
• Evaluation of bids up to R1000 000 and draft recommendations
• Assist end-users internally and externally with the procurement process
• Act as secretariat in bid specification committee and keeping records of all the meetings
• Working under pressure
• Send invitations of the meetings to BSC members
• Updating and maintain pre-qualification database
• Inviting bidders through weekly Tender bulletin and newspapers