Nosipho Bevlyn Javu
Programme Administrator
Centurion,GP
Summary
A seasoned Senior Programme Administrator with over 18 years of experience supporting high-level programmes across the Aerostructure, Mining, and Social Compact sectors within State-Owned Entities and Government. Skilled in managing complex projects, risk mitigation, budget forecasting, milestone tracking, and resource planning. Demonstrated expertise in executive support, procurement administration, document control, and governance. Proven leadership in coordinating administrative teams and ensuring seamless execution of programme and executive office functions. Known for delivering efficient project administration from initiation to close-out while maintaining compliance, quality, and performance targets.
Overview
25
25
years of professional experience
2005
2005
years of post-secondary education
11
11
Certifications
Work History
Programme's Administrator
National Economic Development and Labour Council (Nedlac)
04.2023 - Current
- Programme Administration:
- Effective management of administration support for meetings
- Meeting scheduling
- Minute taking, minute circulation and filing on SharePoint.
- Programmes’ Risk register updating
- Monitoring Bill Progress and assisting the Managers.
- Developing Bill Matrix and updating it after each meeting.
- Assisting in Contract Monitoring and invoicing.
- Events planning and Coordinating like Nedlac Summit, 30 Years Democracy Project and Productivity Ecosystem Conference and the National Dialogue.
- Development and circulation of meeting documents.
- Document and database management (SharePoint Custodian for Labour Unit).
- Develop the Administration operational plan for Labour and Development Unit within Programmes
- Ensure implementation and attainment of Administration targets in the Programmes Operational Plan.
- Ensure the processing of requisitions on SAGE according to policies and procedures of the Council.
- Manage the processing and following up of invoices and payments for the Labour & Development unit.
- Release processed requisitions on SAGE according to policies and procedures of the Council.
- Ensure smooth execution of general administration work such as filling, preparing memorandums and reports.
- Loading and following up on created requisitions and purchase orders.
- Approval of loaded purchase orders on finance to process.
- Continuous document filing on SharePoint.
- Assisting with Indexing on SharePoint for the Programmes Department.
- Nosipho Bevlyn Javu
Project Administrator
Mandela Mining Precinct (CSIR)
06.2021 - 03.2023
- Project Document Governance:
- Distribution of official documents on the intranet portal.
- Update and maintain audit files/records.
- Update and maintain SharePoint for all departmental projects & programs.
- Documentation control, inclusive of Version control, Quality Control & Change Control.
- Collect documentation required for compliance with project control standards and procedures.
- Provide inputs requested to and prepare documentation required by relevant program governance committees.
- Perform continuous quality checks and report anomalies to the Project Manager.
- Assist the project manager, quality manager, and configuration manager in capturing project configuration data and documentation into the appropriate configuration/document management system.
- Facilitate project documentation and ensure compliance with project management, business frameworks, and CSIR quality standards.
- Project administration duties:
- Coach and guide new interns, provide induction to new interns into their roles, and do hand-over where required.
- Support program managers in the compilation of terms of references, review contracts, and all related requirements associated with project coordination.
- Support program managers in the coordination of Open days/workshop arrangements.
- Create a project start-up file and update it accordingly until close out.
- Assist program managers with the administrative aspects required to establish, implement, and maintain project controls.
- Undertaking all project inventory and keeping track of the assets that are not within the precinct.
- Participate in line project office meetings by capturing actions and resolutions and providing required information for decision-making.
- Assist with office management including meeting and event management, travel bookings, and drafting agenda/minute-taking.
- Ensure that the office can function effectively on a day-to-day basis.
- Support good contact with senior stakeholders internally and externally.
- Project finances:
- Assist with calculations of income to be declared and running costs against timesheet bookings by monitoring the financial dashboard system.
- Highlight red flags (e.g., incorrect booking) and inform the project lead and/or other relevant stakeholders.
- Nosipho Bevlyn Javu
SAP Programme Administrator
Denel Dynamics
09.2014 - 03.2021
- SAP Programme Administration: From February 2016 to March 2021
- Monitoring, maintaining, and editing the Order book for Denel Dynamics
- Monitor, maintain, and edit Cash planning per milestone for Denel Dynamics programs.
- Preparing Programme reports for the Executive Committee
- Collect and compile data and prepare management reports
- Coordinate Management projects
- Consolidate and assist with Programme forecasting (Sales, Invoicing, and Budget)
- A custodian for document governance Z-drive (Operations and Programmes)
- Programme minute taking and other Programme administrative work required by the Management and Executive team.
- Monitoring and maintaining the Programme budget and sales by liaising with Programme managers on invoicing expected dates.
- Monitoring and maintaining sales contribution as per the project.
- ESS/MSS portal support: From Oct 2018 to March 2021
- Completing accurate case documentation for all incidents and requests.
- Programme Monitoring and Risk Administration: From Sept 2014 to Sept 2018
- Timesheets Management, managing time booked for the projects, funds available (for labour and material), and error hours.
- Programme Financial Management, drawing Income statements and Capital reports from the company ERP system.
- Assisting with data management for baseline and follow-up on generation and registering of Work Authorities (WBSEs) for Programmes within the company.
- Monitor, review, and update the risk register, sales budget, schedule performance, and program review report.
- Follow-up on reported risk cases based on projects and programmes.
- Project Administration: From Sept 2014 to Sept 2018
- Cost Control, Engineering Financial management, Project management assistance, and SAP environment.
- Monitoring, risk registering, and disaster registering on projects and project procurement for engineering projects.
- Contracts Management and project administrative duties required by Project and Programme Managers
- Arranging resources (buying components and making sure that PCs are complying) for engineering projects.
- Collating and preparing weekly and monthly project status reports.
- Preparing HR reports and organizing trainings for Engineering.
- Engineering Group Administrative Supervisor: From Sept 2014 to Sept 2018
- Supervising and Training Engineering Administrative Staff and Engineering Fleet Management administrator.
- Co-ordinate engineering administrative performance and skills development.
- Monitor day-to-day expenses (Income statement) every week.
- Ensuring the authenticity of office policies and procedures within Engineering.
- Managing and maintaining data shared between the departments within Engineering.
- Assisting in Managing time booked for the projects and funds available.
- Collating and preparing weekly and monthly project reports.
- Collating and Preparing HR reports for Engineering.
- Collating and Preparing SHERQ reports for Engineering.
- Collating and Preparing Financial reports for Engineering.
- Nosipho Bevlyn Javu
Regional Support Office Manager
Johannesburg City Park
09.2012 - 08.2014
- Gathering information, sorting, and categorizing it, delegating the processed information to the appropriate Depots and Regions in the organization in a timely fashion, and scheduling appointments.
- Planning, coordinating, supporting, and ensuring the office of the General Manager runs effectively.
- Provide communication, research, and information services to enable the senior manager to communicate effectively.
- Strategies and oversees the implementation and management of the projects at the operations office.
- Managing and monitoring contracts. Keeping track of the field contractors.
- Verify Purchase orders before the approval of the senior manager.
- Monitor all contracts to flag warnings to senior managers before the contracts expire.
- Verifying generated Official Orders and purchase orders, and all other documents to be signed by the senior manager.
- Preparing and drafting PowerPoint presentations and Excel documents, ensuring the authenticity of office policies and procedures, and supervising support staff.
- Populating statistics on SharePoint and balancing Scorecards. Collating and compiling weekly, monthly, and quarterly reports.
- Processing flow on the website and notice board advertising for the purchase of goods and services.
- Nosipho Bevlyn Javu
Project Coordinator reporting to ICT Director (Project Manager)
ICTEC Youth Cooperatives (Projects for DoC and PNC)
03.2008 - 06.2012
- Developing project plan and plan for Website improvements, Documenting new Website business goals and objectives
- Communicating regularly with technical, applications, and operational staff to ensure database integrity and security.
- Establishing standards for content design and user interface
- Plan and Monitor project progress against the documented plan.
- Planning for the increase of productive Website Traffic
- Optimizing website for search engines, overseeing backup and recovery.
- Writing database documentation, including data standards, procedures, and definitions for the data dictionary (metadata)
- Nosipho Bevlyn Javu
Software Architect and Software Developer
Compu-Genesys
06.2006 - 01.2008
- Servicing and upgrading the system of company.
- Plan audit scope, coverage plans, and work schedule.
- Provide team assistance and transfer of skills.
- Compile audit-working reports.
- Assist in preparing audit packs and preparing summaries of IT audits for Audit Committee presentations.
- Safeguard of server and Desktop computers. Provide user support on hardware and software.
- Facilitate maintenance and repairs of computer infrastructure.
- Maintaining the systems of the company, providing security maintenance, antivirus, and technical support.
- Classifying information, Analysing, and documenting current systems.
- Provide Network auditing and secure getaway services.
- Nosipho Bevlyn Javu
Personal Assistant to Managing Director
Naga-Ntle Environ and Dev Consultants in J V with Bohwleki and BKS
06.2004 - 06.2006
- Administrative duties for the projects in the Social Dams Impact.
- Nosipho Bevlyn Javu
Mathematics Tutor for Saturday classes
Natal University (Pietermaritzburg Campus)
02.2001 - 11.2001
- Actively involved in assisting Matriculants of Pietermaritzburg with mathematics and other subjects
- Nosipho Bevlyn Javu
Education
Grade 12 -
Durban C. High School
Bachelor of Commerce - Information And Technology Management
Mancosa
08.2013 - 01.2018
Skills
SAP Competent
Certification
2024 Conflict Management
References
Tsholo, Lelaka, Labour and Development Manager, Tsholo@nedlac.org.za, 011 328 4200, 060 771 0473, National Economic Development & Labour Council, 14a Jellicoe Ave, Rosebank
Accomplishments
- Denel Dynamics:
- Feb 2022 - Cyber Security Achievement Certificates CSIR online Training
- Feb 2015 - Exceptional initiative and diligence in work completions Learning of new software and skills Teaching of new administrative personnel
- May 2016 - CEO Caring Award – Caring Award Winner
- May 2016 - GCEO Casspir Caring Award Nominee
- Johannesburg City Parks (Region B: March 2012 - Best employee of the month
- University of Natal (PMB campus: Nov 2001 - Best Math tutors
Professional Development
- Management Development Programme / Personal Intelligence (EQ+IQ) Performance Management and Project Management and Knowledge Management Photoshop, Novell GroupWise, Firewall and Firefox
- PDP Training
- Supply Chain Management and procedures SLA, Contracts and POPI Act Arms Control Awareness
- Appraisal Training
- Mentor relationship Basics Mentorship Skills Training
- Report writing training.
- AJS Intelligent Document Automation
- Public Finance Management & Municipality Policies
- Customer Service
- Documenting and Developing office – ware.
- Risk Impact Analysis on Critical Components within the Engineering Group
Additional Information
Competence:
- Strategic Management - Developed Labour Unit Ops Plan (Nedlac) - managed office strategy at City Parks
- Programme/Project Management - Led major public sector programmes and deliverables (Nedlac, CSIR, Denel)
- Analytical Skills - Managed risk registers, project KPIs, forecasts, budget tracking
- Financial Management - Managed budgeting, purchase requisitions, SAGE & SAP systems
- M&E - Defined project KPIs and tracked evaluation systems
Communication (Verbal/Written) - Minute-taking, Decision Matrix/memo/report writing, external stakeholder liaison
Conflict Management Formal training completed (2024) ✅
Decision Making Supervised admin teams; led procurement and compliance resolution ✅
Budgeting Responsible for budget forecasts and income statements across projects ✅
Knowledge Management Custodian of SharePoint systems; document control; knowledge sharing ✅
People Management Trained and supervised interns and engineering admin staff ✅
Diversity Management Implicit through work with diverse stakeholders at Nedlac/CSIR ✅
Planning & Organizing Coordinated major events and conferences; executive project support ✅
Problem Solving Resolved PMO bottlenecks, managed red flags in project finances ✅
Risk Management Maintained risk registers, identified escalations, planned mitigations ✅
Change Management Formal training (2022); supported PMO governance changes ✅
Timeline
Programme's Administrator
National Economic Development and Labour Council (Nedlac)
04.2023 - Current
Project Administrator
Mandela Mining Precinct (CSIR)
06.2021 - 03.2023
SAP Programme Administrator
Denel Dynamics
09.2014 - 03.2021
Bachelor of Commerce - Information And Technology Management
Mancosa
08.2013 - 01.2018
Regional Support Office Manager
Johannesburg City Park
09.2012 - 08.2014
Project Coordinator reporting to ICT Director (Project Manager)
ICTEC Youth Cooperatives (Projects for DoC and PNC)
03.2008 - 06.2012
Software Architect and Software Developer
Compu-Genesys
06.2006 - 01.2008
Personal Assistant to Managing Director
Naga-Ntle Environ and Dev Consultants in J V with Bohwleki and BKS
06.2004 - 06.2006
Mathematics Tutor for Saturday classes
Natal University (Pietermaritzburg Campus)
02.2001 - 11.2001
Grade 12 -
Durban C. High School
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