Nosipho Hela

Providing high-level administrative support in a one-on-one working relationship with the CEO, facilitating communication between the CEO and various internal and external stakeholders.

Administrative Support:

Manage the CEO’s calendar, including scheduling appointments and meetings.

Organize travel arrangements, ensuring all logistics are handled efficiently.

Oversee office administration systems and ensure smooth operations.

Communication Management:

Handle correspondence on behalf of the CEO, including emails and phone calls.

Ensure timely responses to communication and maintain the CEO's correspondence flow.

Meeting Coordination:

Schedule and prepare for meetings, including regular team meetings.

Prepare agendas and relevant documents for circulation prior to meetings.

Take minutes during meetings, ensuring accuracy and timely distribution.

Project Management:

Assist with special projects and initiatives that require cross-divisional coordination.

Monitor project timelines and assist in managing project-related tasks.

Office Management:

Oversee general office operations and ensure the availability of necessary supplies.

Occasionally manage other administrative staff, providing guidance and support.

Stakeholder Liaison:

Act as the primary point of contact for internal staff and external stakeholders.

Facilitate communication and information flow between the CEO and other parties.

Time Management:

Prioritize tasks effectively to ensure the CEO’s time is utilized efficiently.

Advise on conflicting events and reschedule meetings as necessary.

Event Planning:

Organize and coordinate events such as strategic planning sessions, corporate events, and team-building activities.

Manage logistical requirements for events, including venue selection and catering.

Continuous Improvement:

Seek opportunities to improve the quality and efficiency of administrative services.

Ensure the effective use of technology to streamline administrative tasks.

Documentation and Record-Keeping:

Reconcile travel quotations and manage travel and subsistence claims.

Collate and maintain minutes and action lists, ensuring they are updated and distributed as needed.

Partnership project administration

( Employed and Unemployed Learnership, Mentorship Programme, Skills Programme, Graduate placement, Internship, support to rural structures)

Prepare Approval letters and contract

Upload and monitor budget on SAGE

Prepare payment packs

Submission to finance

Prepare addendums

Monitor progress on implementation of projects

• Provide a Secretarial support service to the General Manager, Render administrative support services, provide support to General Manager regarding meetings, support the General manager with administration of managers budget, study the relevant public Service and Departmental prescripts/ policies and other documents to ensure that application consolidate is understood properly, obtain inputs, prepare memorandums for submission, collate and compile reports, Consolidate procurement plans, shifting of funds, and compile realistic schedules of appointments, ensure safe keeping of documents, scrutinise routine submission/ reports and make notes or recommendations, manage leave Register, compile packs for meetings, book venues , organise conferences, and workshops, consolidate and submit Documents to Auditor General, Consolidate and submit quarterly documents for reporting, consolidate Risk registers for submission to internal Audit. Perform part time Human Resource Practitioner duties.

Coordinating the Dean’s Diary and appointments schedules, managing personal and confidential staff files, attending to proper organization and maintaining of files in the dean’s office, do travel arrangements for staff members, researchers on both campuses, taking minutes for the department, coordinating seminars, scrutinizing applications and claims for accuracy, making follow ups on claims submitted to finance, coordinating events that need to organized, sending out notices, liaison with faculties and external stakeholders, attend to student queries, assisting and supervising student Administrator at Centre for Leadership Ethics in Africa, supervising admin support stuff.

• Proper management and conservation of records, Ensure management of archives repositories, Render departmental registry services, Admission of records transferred, to ensure proper management and conservation of records, render departmental registry services, ensure management of archives repositories, cor-ordinate management of all records, responsible for arrangement and description of archives, do oral history programmes, provide departmental services, management of electronic records, develop file plan

• Debt Collation, instructing tracing agents to trace Debtors, requesting trace reports, data capturing, consultation with debtors, communicating with Sheriffs, writing letters to sheriff and clerks of courts, enclosing Garnishee orders, summons warrants of execution and arrest, dealing with process to court and court files, telephone calls to debtors and paymasters requesting returns from Sheriffs, reception and switchboard controlling on part time bases.

Filling, finance handling, data capturing, dealing with correspondences from Department of Education, minute taking, Travel arrangements, preparing financial reports, attending to student and parents.

• Filling, Payment of witness fees, opening new files, summons, financial transactions via BUS, attending to clients, switchboard controlling, data capturing, photocopying and faxing, dealing with correspondence, part time library assistant