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Nontobeko Virginia Makhaye
Administrative Coordinator
Pietermaritzburg
Summary
Dynamic and results-driven professional with a proven track record in administrative support, program management, and logistical coordination within the environmental management and education sectors. Expertise in orchestrating meetings, managing events, and overseeing project timelines while ensuring seamless information flow and confidentiality. Strong communication, problem-solving, and multitasking abilities contribute to effective team collaboration and project success. I posses excellent capabilities of filling, document management, data capturing and report compilation. Expert in organizing conferences, workshops and training initiatives. Excellent knowledge of Microsoft office suite and Google workspace. Proactive in taking initiatives, equipped with a valid driver's license and personal vehicle for enhanced mobility.
Overview
14
14
years of professional experience
Work History
Administrator Coordinator
Teach A Man to Fish - UK NGO
06.2018 - Current
- Organize travel and accommodation for manager, staff members and partners.
- Manage day-to-day running of the office independently.
- Coordinate calendar for my manager, perform administrative duties, manage deadlines.
- Prepare program reports, presentations and briefings for executive meetings.
- Perform administrative duties such as record keeping, reporting, providing solutions to query and ensuring compliance.
- Prepare and check invoices and assist finance with budgeting.
- Schedule meetings, record meeting minutes and track action items discussed during meetings and conduct follow-ups.
- Provide financial and administrative support to country manager.
- Liaise with internal and external stakeholders, including government and local communities.
- Assist is data capturing, management and report compilation.
- Schedule meetings on Outlook, Teamwork, Google calendar.
- Coordinate conferences, workshops and training in South Africa, Uganda and Tanzania.
- Coordinate visa application and supporting documents
- Facilitate strong communication and flow of information within the team.
- Organize refreshments for meetings, workshops.
- Improved administrative process by 50% to ensure efficiency and that project objectives and deadlines are met.
- Coordinating meetings and webinars on Zoom application.
- Compile and analyze M & E data, write a report that feeds into program improvement by 82%.
- Support manager with administrative tasks such as preparing reports, drafting correspondence.
- Awarded employee of the year for high performance and dedication.
Working for Eco-systems Project Administrator
Lima Rural Development Foundation
01.2013 - 01.2018
- Coordinate travel arrangements for executive team and partner organisations representatives.
- Track expenditure, collect quotations, invoices and compile reports.
- Collaborated with cross-functional teams to identify opportunities for program improvement by 80%.
- Developed and implemented a system of performance metrics to track program progress and success.
- Coordinated and organized appointments, workshops, and meetings, resulting in increased 70% program engagement.
- Liaise with internal and external stakeholders.
- Handling invoices and doing international money transfers.
- Data entry and verification, managing and updating databases.
- Scheduling appointments and meetings on google calendar, outlook, Microsoft teams.
- Meeting minute taking and dissemination to executive team.
- Prepare reports, presentations and briefings for team and executive meetings.
Project Planning, Monitoring and Evaluation officer
Agribusiness Development Agency
01.2012 - 01.2013
- Develop and strengthen monitoring, inspection, and evaluation procedures.
- Monitor all project activities and progress towards achieving the project output.
- Monitor and evaluate overall progress on achievement of results.
- Organise and attend meetings and distribute minutes to relevant stakeholders.
- Build and maintain excellent working relation with South African Farmers Development Association.
- Provide advice to farmers, conducting research and preparing reports.
- Monitoring record keeping and file maintenance for the project.
- Assist Supply Chain Management with compiling report per farming project.
- Managing the payment of invoices linked to the farmer’s project.
- Conducting on-site visits to farmers to provide farmer support where necessary.
- Monitoring and evaluating overall project performance and actioning the necessary changes to ensure objectives are met.
- Representing the organization in meetings and workshops.
- Collecting data associated with projects undertaken and reporting on project deliverables.
- Organising a successful farmers day workshop and networking event.
- Provide support to leadership administrators ensuring all administration of organizational programs, special projects, and support services is completed.
Education
Bachelor of Science - Geography And Environmental Management
University of KwaZulu Natal
Pietermaritzburg, South AfricaNational Senior Certificate - undefined
Russel high school
Program Monitoring and Evaluation Certificate -
University of Cape Town
Skills
Meticulous attention to detail
Leadership skills
Report generation
Discreet handling of confidential information
Well-organized
Effective written and verbal communication
Advanced planning and organization
Ability to work under pressure
Data entry expertise
Analytical problem solving
Proficient in scheduling
File maintenance
Event coordination
Travel logistics management
Excellent communication
MS office suite
Effective multitasking
Software
Languages
English
Advanced (C1)
Xhosa
Advanced (C1)
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality.
Tony Robbins
Timeline
Administrator Coordinator
Teach A Man to Fish - UK NGO
06.2018 - Current
Working for Eco-systems Project Administrator
Lima Rural Development Foundation
01.2013 - 01.2018
Project Planning, Monitoring and Evaluation officer
Agribusiness Development Agency
01.2012 - 01.2013
National Senior Certificate - undefined
Russel high school
Bachelor of Science - Geography And Environmental Management
University of KwaZulu Natal
Program Monitoring and Evaluation Certificate -
University of Cape Town