NONTOBEKO MOFOKENG

• Resignation
• Duties:
• Process appointments, transactions rank, personnel movements, promotions exists and transfers
• Process allowances, housing scheme in accordance with prescribed policy regulations
• Handle the administrative process with regards to recruitment and selection
• Process payments for all fringe benefits and maintain confidentiality
• Implement and ensure that recruitment, selection and appointments are effectively and efficiently carried out for all personnel
• Attend to all HR queries and provide advice
• Ensure compliance with regard to Departmental policies, delegation, norms, standards and protocols in relations to Recruitment, Selection and Appointments
• Ensure proper maintenance of personal files both manually and electronically
• Administer and maintain leave, process promotions, and translation in rank, remunerations, personnel movements, probation, transfers and terminations in accordance with prescribed policy regulations
• Ensure effective, efficient and economical utilization of resources allocated to the section
• Process the transfer IN/OUT of the institution
• Consolidation of staff establishment Reports in terms of appointment and exits both manually and on PERSAL
• Process verification of qualifications, criminal record checks, security clearance, citizenship and previous experience.

• Reason for leaving : Promotion

Reason for leaving : Transfer

• Duties:
• Receive information and statistics from various sections in the institution pertaining to the Institutional Health Management Information System (IHMIS) on a daily basis
• Capturing the data received from the various sections on the IHMIS database
• Update hospital data on the database accurately and timeously
• Verify integrity of data provided by the sections and clinics by comparing with the previous submitted records
• Maintaining an accurate and appropriate filling system
• Furnish compiled monthly reports on the data pertaining to the institution’s Institutional Health and Management database to the Facility Information Officer for verification and analysis prior to submitting to management and District Office
• Implement systems to ensure the data is received complete, correct and consistent
• Relieving Secretary of the Hospital CEO when she is away and performs her duties which are:
• Manage incoming and outgoing telephones and correspondence
• Faxing and photocopying and emailing documents
• Taking and typing of minutes during meetings
• Maintaining the office and managing the diary of the CEO

• Ensuring compliance with regard to Departmental policies, delegation, norms, standards and protocols in relations to Recruitment, Selection and Appointments
• Maintaining proper and accurate records of all staff
• Processing daily routine Human Resource work which includes instating transactions on Persal (e.g
• Allowances, New Appointments, Translation in Rank, Promotions, Exits, Transfers, Injury on duty, Housing Scheme in accordance with prescribed policy regulations)
• Process and Administer leave of absence
• Dealing with and attend to all queries relating to HR matters and distribute correspondences, pay slips and Tax certificates (IRP5’s)
• Ensure effective, efficient and economical utilization of resources allocated to the section
• Consolidation of staff establishment Reports in terms of appointment and exits
• Keeping and updating Human Resource registers (e.g
• Appointments, Exits, Leave, Housing)
• Process verification of qualifications, criminal record checks, security clearance, citizenship and previous experience
• Serve as Human Resource Practitioner in shortlisting’s and Interviews within the institution
• Ensuring confidentiality is maintained at all times
• Providing effective and efficient Human Resource services to the hospital and its clinics
• Rendering secretarial duties during Human Resource meetings
• Provide in-service training and support to interns within the section
• HR RECORDS
• Opening and closing of files accordingly
• Receiving, recording, sorting and distribute HR related correspondence
• Retrieving and distribution of files that are requested
• Maintaining a proper record for out requested files
• Ensure that all files that are more than 3 cm are closed and new volumes are opened
• Sorting and distribution of payslips
• Maintain confidentiality and perform any other relevant duties as directed by the supervisor