NONJABULO SHARON KUNENE

Recruitment and selection

• Receive panel approval and send to the chairperson

• Conduct shortlisting

• Request SMS to take fingerprints for PSCs

• Conduct interviews

• Liaise with SAQA for verification of qualification for recommended candidates

• Conducting reference check for recommended candidates with supervisor/previous supervisor

• Compile interview report for the interviewed candidate in consultation with the chairperson

• Draft appointment letters for successful candidate and submit it for approval

• Draft regret letters for unsuccessful candidates

• Process interview reports/contracts/extension

• Submit interview reports for approval

• Register and submit appointment documents to document centre for opening of file

• Implementation of checklist

Processing of appointment /promotions /internal transfer

• Draft contracts and appointment letters (checking compliance of content of files)

• Processing of appointments /promotions /transfers on PERSAL after confirmation of assumption of duty

• Register and submit appointment documents to document centre for the opening of the file

• Processing of internal transfer

• Draft transfer letters

• Capture relocation on PERSAL

Administration of service benefits

Leave

• Capturing of leave forms on PERSAL

• Process vacation, sick, special, family responsibility leave and leave without pay

• Conduct annual leave audit

• Conduct leave inspection provide support and compile a report

Housing and rental allowance

• Processing of housing and rental allowance

• Complete and capture savings withdrawal

Pay progression and General salary adjustments

• Processing of pay progression and general salary adjustment

State guarantees

• Processing of state guarantees

• Capture the approved guarantee from the financial institution on PERSAL and update state guarantee Register

• Audit state guarantee files and write letters to financial institutions

Long service recognition

• Processing of long service recognition requests

Acting allowance

• Processing of acting allowance requests

• Implementation of acting allowance on PERSAL

Resettlement Benefits

• Processing of resettlement claims/benefits (requests)

• Rectification of service records on PERSAL

Administration of staff exits

• Verifying of documentation and implementation of service termination on PERSAL

• Circulate debt forms

• Conduct leave file audit

• Complete Z102 manually and on PERSAL and submit to the supervisor

• Submit pension documents to GEPF

Coordinating training/skills development programmes

• Capturing training needs on training needs database

• Request for quotations of training programmes

• Draft training memorandum

• Communicate training details with the delegates

• Confirm training dates with the training service provider

• File training attendance register

• File training evaluation forms

• Facilitate the submission of POEs

Assisting in developing a Workplace Skills Plan (WSP)/Annual Training Report (ATR)

• Conducting training needs analysis

• Establishing the Departments Skills Development Priorities

• Defining the education and training required for achieving the strategic skills development priorities

• Defining the number and characteristics of training beneficiaries to be training in the levy grant year

• Preparing the Annual Training Report

• Facilitate the signing of the Workplace Skills Plan by all relevant stakeholders

• Preparing the submission for approval of the Workplace Skills Plan

• Submit the approved Workplace Skills Plan to the relevant SETA

Bursary administration

• Capture bursary applications

• Organize bursary committee meeting

• Draft memorandum of approved bursars

• Draft bursary outcome letters

• Facilitate the signing of bursary contracts

• Prepare tuition fee and registration fee payments

• Conduct bursary audit bi-annually

• Produce bursary reports

Administration of Performance Management and Development

• Assist in the development of Work plans

• Capturing performance agreements, mid-year reviews and annual assessments

• Produce performance management reports

• Arranging performance Moderation Committee meetings

• Processing performance bonuses

• Registration, admission and discharging patients on PAAB system and manually
• Discharge patients according to their ICD-10 code
• Capture data on TPH31A and TPH31
• Manual registration and admission of patients in the GPR01 register during downtime and updating electronic downtime on PAAB
• Billing of patients and issuing accounts
• Filling in full information on GPF3, 4 and 5 form
• Managing of records of the department and patients
• Assisting patients with general enquiries
• Capturing of data of midnight census
• Update patient's information on PAAB system
• Ordering ward stock for use
• Checking of expiring stock and applying FIFO principles
• Compiling of monthly statistics on daily basis
• Classifying patients correctly according to government legislation
• Administer and maintain files at record