Nonhlanhla Ruth Mokoena

• · Manage DDG’s Office
• Coordinate and maintain the HR establishment for the programme
• Support the sub-programmes and unit on all HR related issues
• Coordinate Strategic Planning Process (Business Plans, etc.) within the unit
• Coordinate and support strategic reports and inputs from the sub-programmes and unit within programme
• Provide overview and comprehensive support on decision making on financial issues within the programme
• Interact with Finance on regular basis to manage Branch’s financial affairs effectively
• Monitor arrangements of meetings on behalf of DDG
• Support and edit submission flows
• Monitor work progress within the unit.
• Monitor implementation of decision.
• Upload Annual Performance Plan and Annual Operations Plan evidence on the SPME drive.
• Update all Branch performance on the system.

• Receive visitors for the Executive Authority.
• Receive and discuss with the Executive Authority invitations, meeting requests and appointments then respond of the outcomes of the EA decision.
• Ensure that documents used by the Executing Authority on various meetings are forwarded to the office for consideration and implementation.
• Compile schedule of appointments and official trips and arrange accommodation for the Executing Authority and her entourage.
• Accompany the Executing Authority on certain Local and International visits and official functions and meetings.
• Inform the Speech Writer of invitations accepted by the Minister where a Speech is required.
• Inform the Head of Department of meeting and Executing Authority’s directive.
• Make all logistical arrangements such as travel arrangements, airport and VIP lounge facility (including liaising with close protection officers) and other venue bookings by liaising with travel agents.
• Update an email the electronic diary of the Executing Authority for her attention.
• Liaise with other stakeholder by coordinating the Political functions of the Executing Authority.
• Follow up on enquiries from members of the Public and SOCs.
• Liaise with SOCs Chairperson’s offices and CEOs office regarding SOCs activities.
• Manage all administration in the office of the Executive Authority to ensure efficient workflow systems is maintained.
• Liaise with the Office of the Deputy Minister and the Director-General with regards to give full support to the Executive Authority as and when required.

Office Management

• Manage diary for the two Special Advisors to the Minister
• Coordination and facilitate meetings for the two Special Advisors
• Make travel arrangements for local and international trips for the two Special Advisors
• Do Research support for policy analysis
• Office administration, receiving of correspondence and making follow ups on outgoing correspondence.
• Summarize incoming correspondence for Minister’s consideration.
• Oversee that Minister’s decision are executed, give report back on issues raised with Minister
• Assist the Minister if his PA is not in the office
• Assist Minister’s PA with diary & office work
• Assist with advance and claims
• Prepare documentation for meetings
• Liaise with offices of State Owned Companies
• Take minutes in weekly diary meeting

Administration:

• Manage the Chief Director’s diary;
• Co-ordinate meetings for the Chief Director;
• Prepare documentation for the Chief Directorate
• Make travel arrangements for Chief Director;
• Filing and Typing
• Management of correspondence
• Provide secretariat support for internal meetings
• Provide logistical support to Social Sector Cluster meetings
• Assist in typing of budget
• Provide relevant administrative support to other personnel in the Chief Directorate.
• Coordinate the Presidential Religious Leaders Working Group meeting.
• Do Research for policy analysis on Social issues.
• Organize the launch and meetings for the Presidential Higher Education Working Group.
• Developed a database for Research articles in the Policy Coordination and Advisory Service Unit.
• Organized the launch of the Presidential Youth Working Group
• Done research in the developing of the Macro Social Report :” The Nation in the Making”

Supply Chain Officer

• Heading a Supply Chain Help Desk
• Capturing application for purchase
• Capturing invoices for payments
• Dealing with enquiries from Suppliers
• Dealing with enquiries from Units within the office

• Answering all incoming calls for the Chief Director.
• Managing the diary for the Chief Director and making follow up on calls made.
• Preparing documents questions and organize panel for Interviews.
• Preparing presentations and graphics and other documents for the Chief Director.
• Handling Incoming and outgoing correspondence in order of urgency.
• Developed a filing system for the Office of the Premier.
• Filing of correspondence for the Chief Directorate.
• Organize workshop and Strategic Planning Sessions for the whole Office of the Premier and the Section.
• Making travel arrangements for the Chief Director.
• Making catering arrangements for the section when there are functions.
• Assisting in personnel matters capturing leave forms and updates database for leaves taken.
• Preparing of budget for contractual obligations and personnel budget.
• Writing out orders and requisition for payments.
• Assisting when there is facilitation and writing all that needs to be captured in the workshop.
• Assist Heads Of Departments with their Performance Agreements.
• Collate information from department with regards to capital projects and compile for the Premier’s Visits to project locations every week.