NONCEBA NGUBELANGA

• Accounts Payable function working on multiple companies within the King James Group (DIG SA and JHB)
• Process supplier invoices for job-related payments on Chase, ensuring the PO matches the invoice
• Process supplier invoices for operating expenses in Navision, using cost distribution cards where applicable
• Prepare weekly cashflow analysis - outgoing funds
• Weekly review of age analyses for vendors
• Prepare supplier reconciliations and payments twice a weekly for immediate payments and month end for 30day suppliers
• Follow up on outstanding supplier invoices and queries
• Reconciling and processing expense claims
• Process and allocate cashbooks for bank accounts and credit cards processing and recons
• Complete monthly accrual journal for pre - and post payments and reconciling balance sheet accounts where applicable
• Biweekly checks on Chase to follow up on outstanding purchase orders/invoicing/payments
• Working with the Production Accountant in preparing monthly update of procurement spends for BBBEE compliance
• Update supplier records on Navision and follow up on BBBEE certificates
• Send monthly updated donations schedule with invoices and POPs to Finance Manager
• Update fixed asset register with new assets
• Assist the finance team and other departments with accounting queries and adhoc tasks
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Completed paperwork, recognizing discrepancies and promptly addressing for resolution.
• REASON FOR LEAVING: contract ended

• Contribute to the development of project scope in collaboration with project lead, team, and stakeholders, to ensure project deliverables and expectations are clearly articulated and aligned to business objectives
• Organize, maintain, and update accurate project-related metrics, dashboards, and reports
• Schedule and coordinate project meetings, workshops, and agendas
• Maintain and update all project-related data and organize effectively to enable analysis by Facilities Management
• Write and distribute minutes for project meetings and workshops and follow up on actions
• Maintain, monitor and reconcile project plans, resource schedules, work hours, budgets and expenditures
• Coordinate all components relating to project events and functions within budgets and company requirements
• Create and follow up on project procurement and requisitions as and when needed
• Processing PO’s and invoices for payment
• Attending to vendor related queries and delegating to relevant team member/ service provider
• Attend to lease agreement administration
• Maintain call logs on Jira, assign tasks and follow up to ensure that the requirements have been implemented, then close the calls
• Coordinate various departmental office moves as well as return to office
• Provide administrative support to the entire facilities team
• Asset Disposal – coordination of donations – old office furniture
• Delegated assignments based on plans, project needs and knowledge of individual team members.

REASON FOR LEAVING: contract ended

• I stepped into this role to explore and enhance my skills in project management
• The role served to further improve my knowledge in the educational publishing industry, as well as my communication, editorial and decision making abilities
• Source, manage and brief teams of project-specific freelancers ( illustrators, typesetters, editors, proofreaders, photo and text permission researchers)
• Gathering all relevant information from the Content Developers to understand how these factors impact the project
• Compiling and combining artwork briefs and storylines
• Managing the production of Natural Sciences learner assessment practice books for Grades 5 and 6
• Maintaining the backlist titles ( project managing the reprint corrections on errors for EMS titles for Grades 7-9)
• Quality control the end learning product including content, editorial and production
• Work with the Visual Design team to create specs for print and digital as well as cover design, ensure that content standards are met
• Liaising with all freelancers on work done on the projects
• Developing and maintaining relationships with other teams as well as cross-departmentally, understanding the processes employed by various teams that support the editorial and production process
• Communicating with Content Developers and clarifying production related issues, such as artwork, page proofs, accuracy of information on digital content
• Evaluating the freelancer's contribution to the project and discussing with the Editorial Lead
• Daily/weekly feedback on project statuses
• Follow-up and completion of all required tasks by internal and external team members and communicating/escalating any changes
• Control and manage projects , ensuring that budgets and deadlines are met
• Understanding the financial and timing imperatives of the projects
• Loading projects on Bookmaster & processing invoices
• Project managing the retirement of titles that are old dated and not selling
• Contracts management –working with the Legal department in creating flat fee contracts and sending these off to freelancers and authors, liaising and negotiating with these freelancers until we sign off on the contracts, filing the contracts and pulling them up on request
• Used coordination and planning skills to achieve results according to schedule.
• Developed team communications and information for meetings.
• Maintained energy and enthusiasm in fast-paced environment.

REASON FOR LEAVING: company restructure

• Processing of financial transactions and reporting on financial results for various African Entities using Bookmaster and Pastel
• Processing of invoices
• Loading beneficiaries and payments on Standard Charted S2B and Nedbank Online
• Processing the Cashbook for the African entities in Pastel
• Bank reconciliations and Balance Sheet reconciliations at month end
• Writing out cheque payments weekly
• Completion of bank letters for Mozambique in request of payments
• Processing journals in Pastel as well as Bookmaster e.g
• (accruals and provisions)
• Completion of weekly and monthly management reports
• Running sales analyses and stock valuation per company on Pastel
• Pastel processing maintenance (opening and closing of periods, updating foreign exchange rates)
• Reconciliation of intercompany balances
• Filing tax returns for Zambia on Zambia Revenue Authority(ZRA) website and processing payments thereof
• Assist with receipting of Stock, debtors invoices and credit notes as and when requested
• Running Trial Balances for the African entities at month end for reporting
• Completing of Royalty payment schedule, including royalty statements and ensuring accurate record keeping and payment of these
• Assisting the Head of Reporting with daily operational activities and any other ad-hoc finance related tasks
• Liaison with country managers and African country auditors

REASON FOR LEAVING: personal growth

• Import Terminal Project
• Daily processing of Supplier invoices
• Loading new projects on the system, raising commitments
• Processing PO’s for different jobs
• Review project invoices against the POs
• Processing journals
• Creditors reconciliations
• Completing credit applications for new accounts with Suppliers
• Liaising with creditors daily on our accounts and maintaining good relationships with our Suppliers
• Reviewing creditors reconciliations against the age analysis and resolving all outstanding items on the Age Payables
• Loading new creditors on Sage as well as on Standard Bank Business online
• Processing payments weekly
• Creating invoices to Debtors
• Following up on payments from Debtors
• Daily processing of the cashbook
• Performing bank reconciliations
• Liaising with the Cost controller monthly to maintain an effective cash flow by monitoring the actual costs against the budget
• Running reports on Sage for the Project Manager and CFO’s use
• Maintain and update project statuses in Sage 300
• Reconciliations and payments of intercompany loans
• Assisting the CFO with the preparation of audit files and assist with audit queries
• Assisted the CFO with developing an effective system to suit the business/project needs
• Developed SOPs for processing on Sage 300 (Accpacc)
• Handling Petty cash and reconciling
• Processing and loading funds onto company Paycards, Diners, credit cards and petrol cards and reconciling the cards on a weekly basis
• Provide support to the project Owners Team
• Document control & transmittal processing
• Travel & accommodation booking for Directors & staff members
• Office Management
• Initially maintained the switchboard, collected post & assist with any ad-hoc tasks

REASON FOR LEAVING: Fixed Contract position for the duration of the project, completed in June 2017

• Reconciling bank statements to sales made
• Addressing queries on shortages
• Investigate all discrepancies by running accounts in SAP and liaising with regional managers and the bank on all shortages
• Flag banking discrepancies with forensic and RAM and working together to resolve these
• Processing journals
• Preparing reconciliations packs for balance sheet accounts at month end
• REASON FOR LEAVING: Career growth