Nomvuyiso Hlomendlini
Events and Functions Coordinator
Queenstown
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Demonstrates proficiency in communication and problem solving to improve team collaboration and project outcomes.
Overview
20
20
years of professional experience
Work History
Events & Functions Coordinator
Walter Sisulu University
07.2019 - Current
- Responsible for managing every aspect of event planning. Selecting venues and ensuring that all our equipment is ready and properly working in all the venues.
- Coordinate cross-functional teams, resulting in seamless project execution and enhanced outcomes
- Determining the cost of each function or event
- Convene Caterers selection committee yearly when we select a new pool of Caterers.
- Organized and maintained project documentation, enabling quick access to important information and facilitating smoother project transitions.
- Prepare purchase orders for catering.
- Send invoices to clients and debtors, follow up on outstanding payments.
- Ensure venues are well prepared safely locked before and after event and that parking spaces are reserved for the guests.
- Ensure that the IT technician does the venue setup (laptops, sound, microphones, and projectors) in different venues for different functions and events.
- Check the food (morning tea, lunch, afternoon tea), quality and quantities.
- Do event evaluation.
- Do follow up on our debtors for outstanding payments monthly and do bank reconciliation and posting with our auditors as well.
- Improve team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Enter data, generated reports, and produced tracking documents.
- Enhance customer satisfaction by responding promptly to inquiries and addressing concerns professionally.
- Coordinate cross-functional teams, resulting in seamless project execution and enhanced outcomes.
- Enhance operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Gather and organize materials to support operations.
- Improve resource allocation by developing detailed inventory management system, ensuring projects had necessary materials without overstocking.
- Coordinate logistics for large-scale events, significantly reducing setup times and eliminating scheduling conflicts.
- Improve project outcomes with meticulous attention to detail in planning phases, ensuring all requirements are met ahead of deadlines.
- Organize and maintain project documentation, enabling quick access to important information and facilitating smoother project transitions.
- Prioritize and manage multiple projects simultaneously, ensuring all meet their deadlines and objectives without compromising quality.
- Delegate tasks to administrative support staff to organize and improve office efficiency.
- Provide backup to front desk to step in to assist with various tasks whenever employee is absent or at lunch.
- Organise spaces, materials and catering support for internal and client-focused meetings.
Secretary
Walter Sisulu University
04.2018 - 06.2019
- Provide comprehensive and professional secretarial and administrative services to the Head of Department.
- Provide administrative assistance to Chairperson of the Dean’s advisory committee in matters related to the duties of the office of the Dean, i.e., arranging meetings, liaising with DAC Members and the FHS HODs, Client Liaison.
- Render effective secretarial services, managing diary, receiving visitors/students and channel them to appropriate staff, directs telephone calls to appropriate staff, type various correspondences, Filling arrangements, meetings, make travel arrangement for staff and the Head of Department.
- Manage budget for the department. Departmental documents management, Minute taking during departmental meetings.
- Provide administrative support to medical students, advising and assisting students on general matters such as timetables, venues, lecturers, general rules and procedures of the faculty.
- Prepare the program for medical students, Invigilating during Medical students’ exams.
- Compile Marks for Medical students. Coordinator for medical students’ rotation. Attending to all matters related to medical students in the department.
Resource Centre admin assistant (Clinical Associate Program)
Walter Sisulu University
05.2009 - 08.2017
- Manage Walter Sisulu University’s Resource Centre at District hospital (St Barnabas hospital - Ntlaza).
- Assist in the smooth running of student tutorials and proper management of district resource centre.
- Manage WSU student residences in District Hospitals.
- Organize workshops and training for the program.
- Attend career exhibitions organized by MCA to recruit students for the Clinical Associate program.
- Attend to queries pertaining to admissions and registration processes of our students.
- Monitor student attendance and performance. Check and mark student patient and procedure logbooks.
- Assist in invigilation of OSCEs. Capture data for mark schedules and check accuracy.
- Compile POMR’s (Problem Oriented Medical Record) Submit transport requisitions for staff and students. Typing, Compiling documents and question papers.
- Filing and record keeping.
Facilitator
OMSA (Old Mutual South Africa)
10.2007 - 04.2009
- Conducting Financial Education Workshops for the ON THE MONEY PROGRAMME throughout South Africa.
- Training and educating people about financial management & Budgeting on the BIG 5 SECRETS OF MONEY MANAGEMENT.
- Training both employed and unemployed people on how to best manage their finances.
- Training participants on the importance of saving and living within their means.
- Demonstrate how they can break old habits, get on their way to financial stability and establish new ones.
Secretary
Brightside Electrical Contractors
02.2007 - 09.2007
- Capturing of CD books and APPLICATIONS, capturing of spreadsheets and invoices, capture hourly time sheets for payments.
- Process periodic payrolls, Print and issue paychecks, balancing of invoices, Sorting, and submission of tender documents (Eskom)
- Capturing of Meters, Design spreadsheets and overtime sheets and do material orders.
Trainee MCD (Marketing, Communications and Development) NOW MCA
Walter Sisulu University
06.2006 - 01.2007
- Switchboard: Assisted the operator in relaying calls to all University personnel
- Customer care, reception, and hosting guests: Assisted with receiving local and international guests to the University, Attending to enquiries and queries.
- Events management: Assisted with all University graduation ceremonies, assisted with the University’s Second Annual Rural Development conference, organized the sustainable skills conference, which is a Canadian project, the theme of the conference was “Preparing your business to benefit from future events “(2010 World Cup) with the keynote speaker Gary Bailey.
- School recruitment & Community liaison: Assisted the recruitment officer at the open days by explaining courses to potential students and attending to their questions, assisted in recruitment of new students (school visits and exhibitions), Liaising with potential students, parents and guidance teachers, Organized Principal luncheons.
- Publications: Wrote articles for the University’s newsletter Monday Morning news, which is now IKWEZI
- Internal Communication: Conducted research among the University students on how effective the prospectus is to them.
- Policy development & brand management: Assisted, Director Internal Relations in drafting a policy framework for international students.
- Media & Journalism: Taking photographs for internal publications & also conducting interviews.
Assistant Events Coordinator
Hemmingway’s Casino
05.2005 - 04.2006
- Hosting and coordinating various events for the Casino, doing promotions, set up, event registration, gift distribution, and prize management.
Education
B: Tech - Public Relations Management
Walter Sisulu University
National Diploma - Public Relations Management
Walter Sisulu University
Project Management - Short Course
Nelson Mandela Metropolitan University
Life Coaching - undefined
Academy of Life Coaching
Financial Management - undefined
Old Mutual
Skills
Effective problem resolution
Microsoft Office proficiency
Versatile in dynamic environment
Professional networking
Multitasking and organization
Time & deadline management
Customer service
Report writing
Decision-making
Event coordination
Task prioritization
Effective communication
References
- Siyabonga, Mfeya, Manager Health Resource Centre, 039 253 5200, 076 106 3141, WSU
- Jabulani, Jeme, Supervisor – Department of Psychiatry, 083 238 7268, 047 502 1977
- Chetty, Kathry, Head of Department – WSU Clinical Associate Program, 083 378 1547, 047 502 2665
- Sibongile, Ntanjana, Manager: OMSA (Old Mutual South Africa), 083 453 1636, 043 702 7229
- Johannes, Baloyi, 083 317 4037, 043 722 3209, Brightside Electrical
Interests
Community involvement and Problem Solving
Training
Attended a Training on Skills for Professionals
Timeline
Events & Functions Coordinator
Walter Sisulu University
07.2019 - Current
Secretary
Walter Sisulu University
04.2018 - 06.2019
Resource Centre admin assistant (Clinical Associate Program)
Walter Sisulu University
05.2009 - 08.2017
Facilitator
OMSA (Old Mutual South Africa)
10.2007 - 04.2009
Secretary
Brightside Electrical Contractors
02.2007 - 09.2007
Trainee MCD (Marketing, Communications and Development) NOW MCA
Walter Sisulu University
06.2006 - 01.2007
Assistant Events Coordinator
Hemmingway’s Casino
05.2005 - 04.2006
National Diploma - Public Relations Management
Walter Sisulu University
Project Management - Short Course
Nelson Mandela Metropolitan University
Life Coaching - undefined
Academy of Life Coaching
Financial Management - undefined
Old Mutual
B: Tech - Public Relations Management
Walter Sisulu University
Similar Profiles
Zimasa BeleZimasa Bele
Administrative Assistant (voluntarily) at Walter Sisulu UniversityAdministrative Assistant (voluntarily) at Walter Sisulu University
Zama Portia NkosiZama Portia Nkosi
Lecturer: Population Studies and Demography at Walter Sisulu UniversityLecturer: Population Studies and Demography at Walter Sisulu University
BONGANI MNGOMEZULUBONGANI MNGOMEZULU
IT Technical Support Intern at Walter Sisulu UniversityIT Technical Support Intern at Walter Sisulu University
Anton Van DeventerAnton Van Deventer
Self Employed at Diesel-TechSelf Employed at Diesel-Tech
Daniel SheaDaniel Shea
Technology Entrepreneur & Digital Systems Engineer at Dan Shea Audio (Technology Startup)Technology Entrepreneur & Digital Systems Engineer at Dan Shea Audio (Technology Startup)