Nomusa Nosipho Linda
Expeditor & Procurement / Sales Administrator
Johannesburg,GP
Summary
Procurement Coordinator handling order tracking, stock control, and supplier communication to support uninterrupted operations. Tracks incoming stock, pre-shipment documents, and warehouse counts while keeping teams informed on dates, quantities, and delivery changes. Improves coordination by comparing pricing, checking quality documents, and following through on supply discrepancies.
Overview
2
2
Languages
14
14
years of professional experience
Work History
Expeditor & Procurement/Sales Administrator
Axis House Group
08.2025 - 05.2026
- Coordinated timely delivery schedules to ensure seamless supply chain flow and maintain high customer satisfaction levels.
- Monitored procurement orders to verify accuracy and compliance with quality standards, minimizing shipment errors and delays.
- Collaborated with vendors and internal teams to resolve supply discrepancies, improving overall process reliability and communication.
- Optimized inventory management processes to reduce lead times and support consistent product availability for sales operations.
- Directed documentation and reporting efforts to enhance transparency and support audit readiness within procurement activities.
- Coordinated timely procurement and logistics of mining equipment and materials, ensuring uninterrupted operations and optimized supply chain efficiency at Axis House Group.
- Coordinated timely procurement and sales processes by expediting orders and managing vendor relationships, ensuring uninterrupted supply chain operations and optimized inventory levels in the mining sector.
- Authorising invoices for accounts to capture.
- GRV stock onto the system.
- Handling and expediting of samples, along with updating the sample register
- Creating Purchase Orders and sending to suppliers.
- Saving of PO and PO acceptance to the P/Drive.
- Updating payment schedule daily and sending payment schedule to management weekly.
- Send booking instructions for all import orders.
- Ensure suppliers follow our QC procedures, by sending pre-shipment photos and documents for approval prior to vessel sailing load port.
- Assisting the accounts team with invoicing, statements, credit note queries.
- Assist Sales in capturing of new orders.
- Onboarding and making sure all supporting documents are given.
- Credit application and vetting.
- Sourcing consumables from different suppliers in order to compare pricing and quality
- Site visits to suppliers premises.
- Staying up to date with stock levels to ensure availability of stock and when to order.
- Ensuring that all consumables have COA's, TDS and MSD's.
- Ensuring shelf life are aligned with safety data sheets.
- Monthly visit to our Warehouse to physically check on stock and arrange for stock count.
- Weekly Sales meeting with Sales and Logistic team.
- Forecasting with Sales team to avoid delayed orders.
- Keeping of Excel spreadsheet on Sharepoint on what is expected to arrive, date and quantity.
- Monthly meeting with Supply Chain Manager to discuss budget so as to avoid exceeding.
- Keeping up with Supply Chain trends and being up to date with modern changes and competitors.
Office Administrator
Axis House Group
07.2023 - 07.2025
- Coordinated daily office operations to maintain workflow efficiency and ensure timely completion of administrative tasks.
- Managed communication channels to facilitate clear information exchange between staff, clients, and external partners.
- Organized document filing systems to improve data retrieval speed and maintain regulatory compliance.
- Scheduled meetings and appointments to optimize calendar utilization and support team productivity.
- Monitored office supplies inventory, preventing shortages and controlling operational costs.
- Implemented visitor protocols that enhanced security and improved the overall client reception experience.
Commercial Sales Administrator
Axis House Group
04.2022 - 06.2023
- Handling inquiries via phone and email from customers and internal parties.
- Responsible for gathering key cost variables for costing purposes.
- Preparing costing sheet with an adequate mark-up, margin and making sure correct Inco-terms are applied.
- Prepare Contract with terms and conditions that apply onto the deal.
- Create and maintain sales quotation and order confirmations in the system while making sure appropriate references are created.
- Communicating effectively with clients and other departments.
- Checking data accuracy in orders and invoices.
- Following up with procurement and logistics to ensure lead times are adhered to.
- Assist with sending out monthly statements and invoices.
- Assist with liaising with clients to ensure payments are received timeously.
- Liaising with sales representatives on any queries on the accounts and ensuring that they are resolved.
- Updating incoming funds schedule weekly.
- Communicating with the finance department regularly and providing accurate feedback.
- Answering phone calls and responding to emails.
- Following up on any outstanding queries/enquiries/quotes/orders.
- Managing enquiries and liaising with relevant sales representative to ensure on-going quality customer service while representative is away.
- Sending of monthly sales report to Sales Manager.
- Assist with any ad-hoc activities as and when required by the sales team.
- Pursue all company sponsored commercial knowledge and skills development programs.
Order Processing Co-ordinator
Medinox ZA
04.2021 - 03.2022
- Ensuring that all inquiries related to the sales department are actioned properly and quickly.
- Process orders from Skynamo CRM system and Sage.
- Invoicing
- Issuing of Credit Notes.
- Coordinate with sales reps regarding order status, shipping dates, product availability and back orders.
- Support entry of new pricing and promotions.
- Provide support to remote sales representatives.
- Effectively and appropriately interact and communicate with all departments within the company.
- Discuss and resolve “credit hold” with debtor’s controller.
- Regularly reviews and reconciles reports to identify potential customer issues.
- Adhering to the organization process guidelines which are associated with sales divisions.
- Maintaining the best level of client satisfaction and smallest level of client discontentment without compromising success of company.
- Building and retaining of a long-term relationship with our clients and Sales Reps ensuring constant feedback on orders.
- Stock count
Sales & Marketing Assistant
Becton Dickinson BD Medical
04.2015 - 09.2019
- Acknowledged customer issues and resolved their problems quickly and efficiently.
- Confirming pricing on orders for processing.
- Confirming prices with customers.
- Stock management.
- Quotes to various customers through email and fax daily.
- Receipt of RFQ’s / quotes requests.
- All quotes are put in numerical order with regards to request for quote number.
- Insert quotes on to each RFQ pack.
- Stamp quote and supporting documents.
- Scan quotes according to customer who sent them out.
- After completion of quotes, manager checks accuracy and approves by signing.
- Liaise with Distributors / Customers on daily basis with product queries, prices, orders deliveries.
- Follow up on orders placed.
- Releasing of backorders upon stock availability.
- Liaise with customer service in Belgium with regards to what is in planning, what still needs to be invoiced / shipped, back orders.
- Handle all related customers service queries.
- Systematic filing system that is accurate of important documents and Contracts.
- Communicating with stakeholder should there be any outstanding document.
- Manager checks accuracy of documents and approves by signing.
- Checking information on Contracts for our instruments and seeing all legal requirements are met.
- Capturing documents received accurately and updating on database.
- Monthly Service Billing to our big clients.
- Issuing of invoices for payment purposes.
- Raising of Purchase Orders.
- Assisting with Tenders when required.
- Assist in completing vendor registration forms (SBD) when required.
- Launching of new products.
- Getting approval from RA for product launch documentation.
- Sales and Marketing support.
- Utilizing systems such as Cognos to generate sales reports as well as DSV client zone stock management systems.
- Booking flights, accommodation and car hire for Associates who will be travelling.
- Send out an order for travel agent to issue tickets and vouchers required.
- Arranging visa application forms, preparing invitation and employment letters.
- Arranging all ground bookings for our international delegates.
- Organizing Conferences locally.
- Arranging Marketing material for conferences and training.
- Sending and packaging marketing material via DHL to conference or training destination.
- Tracking of packages sent.
- Liaise with conference facilities for Venue, Accommodation, Pickups, Restaurants.
- Arranging of refreshments for meetings and Training with our supplier.
- Taking down of minutes.
- Support other businesses when needed.
- General office administration support.
- Processing export market orders internally and to external customers.
- Liaising with customers regarding any stock shortages or damages.
- Issuing quotes to our Distributors in Zambia, Ghana, Namibia etc.
- Obtaining freight charges for import and export quotes from Temse.
- Assisting and relieving Receptionist.
- Identified prospective customers through use of business directories, conferences, trade shows and by following existing clients' leads.
- Greeted customers and offered them assistance where possible.
- Fulfilled administrative duties, including completing and filing paperwork, directing a multi-line phone and setting appointments.
- Followed up with customers ensuring their satisfaction with their purchases.
- Effectively communicated with other employees and upper management to ensure complete care of customers.
- Contributed to the department's sales initiative, which enhanced the company's revenue
Frontline Receptionist
Becton Dickinson BD Medical
09.2012 - 03.2015
- Assisting visitors, contractors, and staff.
- Assisting in-house staff with international addresses & contact numbers.
- Screening of calls.
- Booking of Boardrooms.
- Doing stocktaking of stationery and ordered Stationery from Waltons.
- Maintaining flowers at the reception and weekly roster.
- Liaising with suppliers eg: Aquazania, Comptec etc.
- Updating Contact list and circulating to BD Staff.
- Taking down detailed messages and forwarding them to staff members.
- Reporting internal phone faults as well as Aircon faults.
- Issuing of access cards to staff members.
Education
Higher Certificate - Business Management
12-2025
National Senior Certificate (Matric) - undefined
12-2000
Skills
Excel
MS Office
Salesforce
SharePoint
SAP
CRM
Purchase order processing
Invoice processing
Order processing
Document control
Inventory control
Quoting
Timeline
Expeditor & Procurement/Sales Administrator - Axis House Group
08.2025 - 05.2026
Office Administrator - Axis House Group
07.2023 - 07.2025
Commercial Sales Administrator - Axis House Group
04.2022 - 06.2023
Order Processing Co-ordinator - Medinox ZA
04.2021 - 03.2022
Sales & Marketing Assistant - Becton Dickinson BD Medical
04.2015 - 09.2019
Frontline Receptionist - Becton Dickinson BD Medical
09.2012 - 03.2015
Ridge Park College - National Senior Certificate (Matric),
MANCOSA - Higher Certificate, Business Management