Nomthandazo Makonjwa

• Conduct credit vetting and full AR collection function, reconciliations for corporate accounts.
• Ensure timely receipting and allocation of payments from bank statements.
• Apply for credit insurance and manage customer accounts through Ariba.
• Process invoices, credit notes, and reconciliations while resolving outstanding queries.
• Prepare and present aged debt reports to management.
• Assist in cash flow forecasting and liquidity management.
• Assisted in financial reporting, audit file verification, and compliance checks.

• Managed accounts payable and receivable, including supplier & bank reconciliations.
• Prepared VAT calculations, returns, and compliance reports per local tax regulations.
• Assisted in external audits by compiling financial records and responding to audit queries.
• Maintained financial governance through PFMA-aligned reporting and controls.
• Conducted financial data analysis to improve cost efficiency and minimize wasteful expenditure.

Student Administration Management:

• Check the student contracts against the student checklist for accuracy;
• New & OJT students contracts management;
• Handle queries related to apprentice application information;
• Update student files with personal information and input information on the system(LMS);
• Co-ordinate accommodation and travel bookings for delegates;
• Manage foreign students progress reports; certificates and visa communication;
• Provide course and accommodation quotations and general course administration information;
• Responsible for arranging visa applications for international clients prior to commencement of course;
• Keep records of reported incidents and upload on the system;
• Check and verify hostel accommodation invoices for correction
• Management of Student database:
• Capture manual apprentice applications;
• Download electronic apprentice applications for screening;
• Send applications to head of departments for approval;
• Assist HODs in conducting interviews; record applicants’ assessments on the system;
• Prepare letters for successful applicants, attach registration information and distribution thereof;
• Prepare regret letters and distribution thereof;
• Registration of 1st year learners for training;
• Compile files for successful students per trade;
• Distribute and ensure apprentice agreements or contracts are signed

Administration:

• Render a comprehensive and specialized secretarial and administrative duties to the divisional head;
• Dairy Management of the Portfolio managers;
• Send out memos, info grams and typing out letters;
• Supporting role as coordinating for internal and external communication and campaign events, and ensure that catering has been arranged;
• Arrange and schedule meetings and ensuring that all relevant parties are present and all refreshments are served;
• Preparing and distributing memos, info grams and typing out letters;
• Preparing and compiling monthly Exco reports;
• Ensure financial processes to adhere to specific standards;
• Creating and loading of requisitions on SAP system;
• Creating of job cards;
• Closing and execution of job cards

• Render a comprehensive and specialized secretarial and administrative function to the Marketing Director;
• Maintain responsibility for accounts payable functions including reviewing purchase orders and processing invoices on Quickbooks and Sage;
• Generated monthly report utilizing QuickBooks and Sage to determine outstanding payments;
• Generated weekly reports and performed monthly reconciliation on Quickbooks and Sage;
• Executed billing and accounts receivables duties for each company separately;
• Ensured accurate data entry for customer information, including customer orders;
• Process purchase orders from approved purchase requisitions to acquisition of goods/services;
• Maintained responsibility for data accuracy and data entry;
• Performed general office organization duties such as answering phone calls, providing customer service, filing invoices;
• Provided excellent customer service while maintaining a positive attitude and producing high-quality work;
• Order and purchase office supplies;
• Send out monthly statement to customers;
• Prepared travel arrangement and expense reports;
• Performed general office duties, such as ordering supplies, opening, sorting and distributing correspondence including faxes and email;
• Review and approve suppliers’ registration;
• Ordering corporate items for different departments;
• Dealing with Queries