NOMSA SIBIYA
Witbank
Summary
Detail-oriented professional experienced in managing sales orders, invoicing, and purchase order processing. Facilitates clear communication and reliable follow-up with customers, suppliers, and internal teams. Coordinates administrative workflows across finance, procurement, and operations, ensuring data accuracy and timely decision-making. Organises records and appointments to maintain current information and resolves queries to support efficient service delivery.
Overview
18
18
years of professional experience
Work History
Sales Administrator
Ventserve (Pty) Ltd
08.2022 - Current
- Issue sales transaction invoices to customers
- Ensure invoices are matched against requisition, purchase orders and good received notes with reference to quantities, description, and price.
- Create job numbers and quotes for Customers.
- Verify orders including customers information and payment details.
- Receive and process purchase orders for suppliers.
- Pulled orders and requests for quotations using Ariba system.
- Checked job cards for accuracy against project specifications to ensure compliance and quality.
- Prepared monthly analysis of creditors list to support financial reporting and decision-making.
- Maintained records of supplier accounts, delivery notes, invoices, statements, and payments for effective financial tracking.
- Arrange for appointments on new and renewals of Medicals, Trainings
Site Administrator
AMT (Hitachi Mitsubishi Power Africa) – Kusile Power Station
12.2021 - 07.2022
- Liaise with Supervisors to ensure employees time and leave is recorded accurately and approved.
- Review daily diaries and other information to detect and reconcile payroll discrepancies.
- Compiled employee time from daily diaries and ERP system to ensure accurate payroll processing.
- Correct errors on the timekeeper system report
- Requested quotes and created purchase requisitions to support procurement and budget management.
- Documented emergency operations procedures to enhance safety and compliance during critical incidents.
Facilities Administrator
Murray & Roberts Power & Energy - Kusile Power Station
08.2019 - 12.2021
- Conduct accommodation Unit inspections.
- Assisted employees in resolving accommodation defects and complaints promptly.
- Initiated reimbursement process for deposits upon termination of accommodation.
- Coordinate and load submission of Purchase Requisition
- Liaise with Procurement & Finance department to follow up on administrative queries.
- Ensure that all invoices and documentation are authorised by relevant person(s)
- Review invoices and match PO and relay to the finance officer for payment
- Submit invoices to Finance for timeous processing.
- Send Notice of Termination on time
- Participated in emergency operations centre activities.
Procurement Administrator
Murray & Roberts & Power & Energy – Kusile Power Station
09.2011 - 07.2019
- Sourced and reviewed quotations from suppliers to secure competitive pricing and meet project specifications.
- Converting Purchase Requisition to Purchase Orders
- Capturing Purchase Requisition onto the Procurement system - JDE
- Expediting of Purchase Orders
- Responding to end-user queries regarding Purchase Requisition & Purchase Orders
- Handled any issues related to supplier service, such as delivery delays.
- Prepared monthly reports on open orders to track procurement activity and identify trends.
- Reviewed invoices and matched PO and relayed to the finance officer for payment
- Raised GRN and submitted it to Accounts Payable departments.
- Compiled reports for BBBEE compliant suppliers to ensure adherence to regulatory requirements.
- Documented operational requirements for procurement processes.
- Selection and loading on new suppliers.
Commercial Administrator
Murray & Roberts Power & Energy – Head Office
03.2011 - 08.2011
- Compiled monthly project reports to provide updates on progress and status.
- Coordinated ordering and distribution of office stationery supplies to ensure availability.
- Established and maintained departmental filing system for efficient document retrieval.
- Register all incoming and outgoing departmental correspondence.
- Performed various clerical tasks to support office operations.
- Transfer to Site (Kusile)
Site Clerk
F-Tech Services
05.2010 - 02.2011
- Coordinated activities within emergency operations centre to enhance response effectiveness
- Processed invoices to ensure timely payments
- Updating timesheets on the system
- Compiled reports and documented minutes for meetings to maintain clear communication.
- Participated in briefing sessions to gather essential information
HSEC Administrator
SOUTH 32 – Klipspruit Colliery
01.2009 - 04.2010
- Coordinated safety meetings and documented safety issues to ensure compliance and awareness
- Compiling monthly Safety reports
- Conducted activities in emergency operations centre to manage safety responses effectively
- Promoted safe practices on site to enhance overall safety culture
Education
Bachelor of Commerce - Supply Chain Management
MANCOSA
01-2023
Contract Management -
Continuing Education: University of Pretoria
01-2015
Hands-On-Supply Chain Management -
Continuing Education: University of Pretoria
01-2013
National Diploma - Office Management and Technology
Tshwane University of Technology
01-2008
National Senior Certificate -
Nkangala FET College
01-2004
Skills
- Procurement analysis
- Purchase order processing
- Invoice management
- Accounts payable management
- Supplier relations
- JDE
- SAP
- QuickBooks
- ERP management
- Excel proficiency
- Microsoft Office
- Adapts under pressure
References
- Gontse, Sebapo, Creditors Officer, (013) 650 1865, Ventserve (Pty) Ltd
- Mr Lufuno, Masikhwa, Supervisor, 082 620 6633, Mitsubishhi Hitachi Africa
- Miss Peggy, Hadebe, HR Lead Practitioner, 082 806 0562, Murray & Roberts Power & Energy - Cementation
Personal Profile
Criminal Record : None
Timeline
Sales Administrator
Ventserve (Pty) Ltd
08.2022 - Current
Site Administrator
AMT (Hitachi Mitsubishi Power Africa) – Kusile Power Station
12.2021 - 07.2022
Facilities Administrator
Murray & Roberts Power & Energy - Kusile Power Station
08.2019 - 12.2021
Procurement Administrator
Murray & Roberts & Power & Energy – Kusile Power Station
09.2011 - 07.2019
Commercial Administrator
Murray & Roberts Power & Energy – Head Office
03.2011 - 08.2011
Site Clerk
F-Tech Services
05.2010 - 02.2011
HSEC Administrator
SOUTH 32 – Klipspruit Colliery
01.2009 - 04.2010
Bachelor of Commerce - Supply Chain Management
MANCOSA
Contract Management -
Continuing Education: University of Pretoria
Hands-On-Supply Chain Management -
Continuing Education: University of Pretoria
National Diploma - Office Management and Technology
Tshwane University of Technology
National Senior Certificate -
Nkangala FET College