Nompumelelo Ntombe Nsizwane

Acquisition, Disposals

and Letting

· Investigate and Identify Property to be acquired and disposed

· To acquire immovable property on behalf of the client Department for KZN Provincial Government

· Render timely, correct and authoritative assistance and advice to all Provincial Department for disposals in

Terms of Supply Chain Management Principles and relevant legislation.

· Acting Supervisor: Management of Resources (Human, Financial and other).

· Supervising interns candidates within the section.

· Conducting site inspections.

· Respond to all queries within the section telephonic and by emails.

· Informing client Departments about the progress report of each project.

· Co-ordinate meetings with city council and all other client departments when necessary.

· Negotiate with all client departments if there are new developments in the area.

· Liaise with Ingonyama Trust, Izinduna and ward courd councillors.

· Team Leader on a portfolio.

• Interacted with stakeholders by phone, email, or in-person to provide information.
• Provided meeting support by taking minutes and dictations.
• Liaise with client departments, landlords, conveyances, and legal practitioners on hiring and letting matters.
• Administer official housing, contracts and lease agreements.
• To deal with property servitude's.
• Addressing Audit queries emanating from hiring and letting procedures.
• To deal with procurement and supply chain management functions.
• Procuring suitable and cost effective office accommodation for client departments ( new or alternative and / or additional office space.
• Ensuring that terms and conditions of the Lease Agreement are adhered to.
• Ensuring that monthly rentals are paid and escalations are effected.
• Ensuring that landlords comply with their obligations/ duties in terms of the Lease Agreement.
• Ensure timeous termination of leases.
• Updating Provincial Property Management Information System (PREMIS)
• Liaise with the Department’s Legal Services.
• Ensuring timeous renewal of lease.
• To inspect the optimum utilization of office space.
• Drawing up of lease agreement and to make sure that both parties sign
• Drawing of PP38 from PREMIS and making necessary changes and forwarding it to Property Payment Section for processing and authorization Preparing monthly reports to the Head of the Section.
• Preparing submissions to MEC s office and Head Office
• Drafting internal memorandum
• Liaise with Utilization and Contracts Administration Section for investigating the availability Of the state owned buildings before the tendering process
• Facilities Management
• Office space audit inspection
• Security and grass cutting services on sites
• Assisting in Rates section for collecting invoices from municipalities, capturing and compile them together.

CDW's Programm

· Working with community groups providing a range of activities

· Attending and capturing all community queries within the section (PMU OFFICE)

· Inform and assist communities with access to the service provided by government structures

· Keep weekly stats report

· Assist in meeting preparations including printing and circulation of meeting packs and taking minutes

· Determine the needs of the communities

· Preparing itineraries and update time sheets

· Day to day office duties

MAINTEINANCE OFFICE

· Capturing all details of complainant and dependent

· Verification of maintenance advice and capture in the JDAS system

· Attend all queries regarding the complainant.

· Safekeeping of captured files in the store room according to numerical and alphabetical

· Capturing entities, sundry payments, order payment, receipt and journals, debt takes on forms on JDAS

· Supervision to staff and sending of weekly and monthly report

· Attending all small claims court case

· Assisting in pay point during the collection of maintenance

· Keeping safe of cash paying out.

· Capturing and verification of bail invoices in a small claim court

· Requesting of document controller report and checking of all vouchers according to their payment

Numbers within the document control report.

· Binding of payment vouchers and signing thereof for submission to voucher controller

· Sorting and distribution of payrolls according to their pay points

· Attending to all payment related queries and audit queries when required

· Binding of payment vouchers and signing therefore for submission to voucher controller

· Filling of general and confidential reports

Entered client information into databases quickly and with minimal errors.

• Kept optimal quality levels to prevent critical errors and support team performance targets.
• Verified accuracy and validity of data entered in databases
• Training maintenance staff section on how to use JDAS system
• Assisting in small claims court