Summary
Overview
Work History
Education
Skills
Timeline
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Nompilo Promise Mabaso

Payroll Officer
Pietermaritzburg,KZN

Summary

A Payroll Officer with 7 years of experience within an Public and Private sectors. Broad knowledge of Payroll and Human Resource Administration .Managed payroll activities in fast-paced environment and consistently completed payroll runs without delays. High-level technical skills and attention to detail leading to optimum outcomes.Committed to practicing and complying with labor laws to deliver payroll protocols. Supportive payroll administrator demonstrating broad skills in HR functions and best practices. Patient, responsive and helpful in dealing with employee needs. Committed to increasing employee retention and preserving company culture. Experienced payroll professional trained in manual and electronic payments. Dependable in following processes, maintaining organization and independently resolving problems. Talented clerical team member with background in payroll support. Learns quickly and diligently checks for errors. Diligent professional with high credentials in human resources and business. Demonstrates calmness during stressful situation to assist employees. Devoted to increase company compliance and maintain competent workforce. Knowledgeable Payroll Officer adept at overseeing payroll, documentation and reporting functions. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

7
7
years of professional experience
9
9
years of post-secondary education

Work History

PAYROLL OFFICER

EDEN GARDENS PRIVATE HOSPITAL
07.2023 - Current
  • Processing of the Payroll using Kronos an attendance system and VIP Premier.
  • Supported and delivered compliant, accurate monthly payroll and associated pension schemes.
  • Executed employee contract adjustments to reflect promotions or wage increases.
  • Handled data relating to additional ad hoc payments for bonuses, commissions and overtime hours.
  • Supported end-to-end payroll for high-volume headcounts, processing accurately and efficiently.
  • Supported HR with new hire functions, adding employee information to company databases,
  • Reviewed approved hours to verify payment accuracy.
  • Checked pay slips and reports to support payroll validation and reconciliation processes.
  • Assisted with adjustments to payroll deductions and employee tax information.
  • Reconciled monthly payroll, working closely with reporting team on net pay, advances and pensions.
  • Monthly deduction Administration.
  • Processed sick leave, maternity leave and bereavement forms and maintained related files.
  • Oversaw administration of time clock and attendance systems, monitoring for accuracy and time-theft.
  • Complied with contractual and statutory obligations related to amendments and pensions.
  • Collaborated with HR to effectively manage absence reporting, updating staff payments accordingly.
  • Managed payroll inboxes, providing timely responses to queries and escalating issues to HR as required.
  • Monitored payroll queries for repeat issues, logging precisely to enable process improvements.
  • Liaised with external auditors during annual reviews to provide necessary documentation and answer questions related to the company's payroll processes.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Reconciled health care benefits, tax contributions, and retirement accounts to facilitate large-scale account reconciliations.
  • Resolved payroll discrepancies by collecting and analyzing information.

PAYROLL ADMINISTRATOR

POLYOAK PACKAGING
10.2022 - 06.2023
  • Used Microsoft Word and other software tools to create documents and other communications
  • Submitted reports on payroll activities
  • Performed calculations in overtime, and sick hours to provide accurate data to payroll processing database
  • Uploaded time records into computer system and adjusted create accurate database for payroll processing functions
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution
  • Managed payroll data entry and processing for 200+ employees to comply with predetermined company guidelines
  • Preparing Weekly wages for 200+ employees, using attendance system (Kronos)
  • Calculated payroll deductions by accurately and processed payroll to meet preset requirements
  • Processed payroll garnishments such as tax liens and child support
  • Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies
  • Coordinated with HR personnel to verify accuracy and completeness of employee information
  • Managed employee records on database to maintain accuracy and updated information
  • Managed and updated employee benefits information
  • Updated employee files with new details such as changes in address or salary levels
  • Calculated wages, deductions and bonuses in accordance with company policies
  • Reconciled payroll discrepancies and responded to inquiries from employees
  • Developed and implemented payroll procedures to streamline workflow
  • Preparing Weekly wages for 200+ employees, using attendance system (Kronos)
  • Working on SAGE 300
  • Calculate pay according to hours worked incorporating leaves and overtime
  • Issues statements and invoices and maintain records
  • Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes
  • Submission of UIF Declaration
  • EMP201
  • Adding Employees on SACS
  • Investigate and resolve any discrepancies in payroll
  • Prepare and submit reports with payroll information to supervisor
  • Reconciliation of monthly payment
  • Managing all the employee files and ensuring that required documents are on the files
  • Ensuring that Employee deductions such as NFS,
  • Momentum, Pension Fund, Define, Contribution and other employee deductions that may be available are controlled correctly.

WAGE CLERK

NON FERROURS METAL WORKS
06.2021 - 08.2022
  • Preparing Weekly wages for 150 employees, using attendance system
  • Working on SAGE PAYROLL PROFESSIONAL
  • Collect and verify timekeeping information for all employees
  • Calculate pay according to hours worked incorporating leaves and overtime
  • Issues statements and invoices and maintain records
  • Update paper and electronic payroll records by entering adjustments on pay rates, employee status changes
  • Investigate and resolve any discrepancies in payroll
  • Prepare and submit reports with payroll information to supervisor
  • Reconciliation of monthly payment
  • Capture and submit SA States
  • Medical Aid, Provident and Pension Fund Administration
  • Preparation for Internal and External Audit
  • Managing all the employee files and ensuring that required documents are on the files
  • Ensuring that Employee deductions such as NFS, Momentum, Pension Fund, Define, Medical Aid Contribution and other employee deductions that may be available are controlled correctly to balance the month end Payments and for our Auditors.

HR/PAYROLL ADMINISTRATOR

WILDLANDS CONSERVATION TRUST
09.2017 - 03.2021
  • Submitted reports on payroll activities
  • Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database
  • Verified and submitted timekeeping information for accurate and efficient payroll processing
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records
  • Managed payroll data entry and processing for 1500+ employees to comply with predetermined company guidelines
  • Processed payroll garnishments such as tax liens and child support
  • Collaborated with human resources personnel to accurately and efficiently track leave time
  • Reviewed time records for 1500+ employees to verify accuracy of information
  • Fully functional in Payroll using VIP Premier Payroll system
  • General employee relations i.e.: Drafting contracts & offers, drafting and reviewing policies and adherence to Leave control
  • General management reporting
  • Terminations
  • Database payroll services for the DOE Schools
  • Maintenance Program) +-3000 beneficiaries
  • Administration and Operation
  • VIP Payroll, EE Reporting, COIDA(IODS)
  • Submission and Trade union administration
  • Pension fund and Medical Aid Administration
  • Recruitment process from the begging to the end
  • Ensure that Human Resource files and records are maintain and updated timorously Assist and support HR supervisor with dairy management and other administrative duties
  • Assisting with HR inquires (e.g., confirmation of employments)
  • Organize and maintain electronic and paper file
  • Compile and distribute routine written correspondence from human resource
  • Managing everything based on Payroll (Adding on the system, filling of employees, terminations, uI19s)
  • Dealing with employee queries
  • Preparing for year Audit, Contracts, Payrolls, Reports, Leave
  • Maintaining integrity of the payroll
  • Submission of UIF Declarations
  • Prepare month-end journals and reporting integrating to the financial system (including preparation/distribution of detailed reports, e.g., expense claims, overtime, leave balances, head count, and month end reports)
  • Office Management - Maintenance (managing all office Printers)
  • Communicate payroll changes to the HR Manager on time Assisting with all tax related activities
  • Reception reliever (sometimes)
  • VIP Recons before closing off the payroll
  • Appointment letters
  • EMP201
  • Managed and updated employee benefits information.
  • Increase letters
  • Prepare the annual Employment Equity report and
  • Skills Development Report
  • Assist with new staff recruitment
  • Ensured timely salary disbursements for employees, maintaining strict adherence to company policies and deadlines.

PROJECT COORDINATOR

MUANDISO
01.2017 - 12.2017
  • Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments
  • Plan and coordinate learning schedules
  • Manage and monitor Educators and Learners attendance to learning sessions
  • Manage and monitor performance by service providers, i.e., transport and catering services
  • Compile and submit weekly, monthly, and quarterly progress report to project manager
  • Ensure validity, accuracy, and completeness of claims by Educators and service providers
  • Hold project team meetings, as well as parent's meetings to discuss Learner's progress.

HR ASSISTANT

DEPARTMENT OF EDUCATION
01.2017 - 08.2017
  • Delivered friendly assistance with new hires throughout interviewing and hiring process
  • Filed paperwork, sorted and delivered mail and maintained office organization
  • Provision of clerical and administrative support to human resource department
  • Compile and distribute routine written correspondence from human resource
  • Collect, sort, and distribute incoming correspondence, including CVs under minimum supervision
  • Organize and maintain electronic and paper file
  • Working with PERSAL
  • Application of internal procedures with minimum supervision
  • Doing background check part of recruitment process
  • Maintain all necessary administrative forms and manuals
  • Checking, maintaining, and administering of interviews documents
  • Ensure that Human Resource files and records are maintain and updated timeously
  • Assisting Educators with HR related queries
  • Capturing educator database according to learning areas
  • Routing incoming telephone calls
  • Assist and support HR supervisor with dairy management and other administrative duties.
  • Reviewed and screened applicant resumes to identify qualified candidates.

Education

DIPLOMA -

UNIVERSITY OF SOUTH AFRICA
PIETERMARITZBURG
06.2015 - 2019.01

EXCEL BASIC & PRO TRAINING -

KZN BUSINESS SCHOOL
DURBAN
01.2019 - 2019.01

SAGE VIP PREMIER BASIC & PRO TRAINING -

SAGE
DURBAN
05.2019 - 2019.01

PCB
PIETERMARITZBURG

DIPLOMA -

MNAMBITH TVET COLLEGE

LLB HONOURS DEGREE -

UNIVERSITY OF SOUTH AFRICA
DURBAN
06.2019 - 2022.01

PLT

SCHOOL FOR LEGAL PRACTICE
UNISA PMB
07.2024

120 HOUR ADVANCED TEFL/ TESOL CERTIFICATE

TEFL UNIVERSAL
ONLINE
02.2024

Skills

Multitasking

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Timeline

PAYROLL OFFICER

EDEN GARDENS PRIVATE HOSPITAL
07.2023 - Current

PAYROLL ADMINISTRATOR

POLYOAK PACKAGING
10.2022 - 06.2023

WAGE CLERK

NON FERROURS METAL WORKS
06.2021 - 08.2022

LLB HONOURS DEGREE -

UNIVERSITY OF SOUTH AFRICA
06.2019 - 2022.01

SAGE VIP PREMIER BASIC & PRO TRAINING -

SAGE
05.2019 - 2019.01

EXCEL BASIC & PRO TRAINING -

KZN BUSINESS SCHOOL
01.2019 - 2019.01

HR/PAYROLL ADMINISTRATOR

WILDLANDS CONSERVATION TRUST
09.2017 - 03.2021

PROJECT COORDINATOR

MUANDISO
01.2017 - 12.2017

HR ASSISTANT

DEPARTMENT OF EDUCATION
01.2017 - 08.2017

DIPLOMA -

UNIVERSITY OF SOUTH AFRICA
06.2015 - 2019.01

PCB

DIPLOMA -

MNAMBITH TVET COLLEGE

PLT

SCHOOL FOR LEGAL PRACTICE

120 HOUR ADVANCED TEFL/ TESOL CERTIFICATE

TEFL UNIVERSAL
Nompilo Promise MabasoPayroll Officer