NOMFUNDO HLONGWANE
Administrative Assistant/Clerical Support
Pietermaritzburg
Summary
Driven to learn quickly, advance computer proficiency and training in office operations. Solid background in field and office settings supporting team needs. Flexible and hardworking team player focused on boosting productivity and performance with conscientious and detail-oriented approaches.
Overview
7
7
years of professional experience
2017
2017
years of post-secondary education
4
4
Certifications
Work History
Intern
Msunduzi Municipality - Fire Department
02.2025 - Current
- Provide a secretarial and receptionist support to management
- Render administrative duties
- Provide support during meetings
- Verify receipts and deposits of state money
- Data capturing and filing of information
- Sifting and capturing of employment applications
- Messenger delivering confidential information
- Facilitating and attending training for the unit
- Compiling monthly reports
- Setting appointments for management
- Booking travel arrangements
Intern - Administrative Assistant
Department Of Education
09.2022 - 08.2024
- Ensuring the effective flow of information and documents to and from the office to my supervisor
- Ensuring the safekeeping of all documentation in the office in line with the relevant policies
- Drafting documents as required
- Acting as a first point of contact for the unit
- Obtaining inputs and compiling reports, e.g., progress reports, monthly reports and management reports
- Keeping and maintaining the filing system for the component by ensuring that all important documents are captured and stored safely
- Responds to enquiries received from internal and external stakeholders
- Coordinating the approval, authorization and obtaining the necessary signatures on documents like monthly claims
- Planning and organizing meetings and the necessary equipment and refreshments if need be
- Minute taking during meetings
- Receiving telephone calls and finalizing enquiries
- Performing advance typing work
- Operating and ensuring that office equipment, e.g., fax machines and photocopiers are in good working order
- Maintaining a leave register for the component
- Keeping and maintaining the attendance register of the component
- Arranging travel and accommodation for when an employee has to travel and attend a workshop, meeting etc
- Maintaining the office structure and space to make it a conducive environment
- Maintaining and ensuring confidentiality in the workplace
- Attending skills development training
Intern - Data Capturer
Department Of Forestry, Fisheries And The Environment
12.2018 - 07.2021
- Capturing data from available records into the required formats e.g
- Databases, table, and spreadsheet
- Verifying missing data and errors observed during data entry
- Reviewing and validating all data from records
- Submitting data and making regular backups of data
- Updating registers and statistics
- Keeping and maintaining records and files
- Ensuring records and files are properly sorted and secured
- Providing information to component
- Providing administrative and clerical support for the component
Inservice Training
Umgeni Hospital
02.2018 - 06.2018
- Application of the supply chain management process
- Responsible for receiving and making orders and contacting suppliers
- Effectively managing inventory
- Responsible for typing, scanning, and filling all outgoing correspondence of the organization
- Responsible for compiling and sending out quotations to suppliers
- Responsible for processing payments to external suppliers
- Meeting room setup and minute taking
- Answering and directing phone calls - creating great first impression
- Stock taking of supplies in the inventory
- Providing administrative and clerical support
- Checking correctness of travel claims of officials and submitting to manager for approval
- Handling cell phone accounts and petty cash for the component
- Utilizing and maintaining office equipment making sure it's in proper working order
- Remaining up to date with regards to the prescripts/policies and procedures applicable to my line of work
Education
National Diploma - Public Management
Durban University Of Technology
11-2017
Skills
- Computer literate and tech savvy
- Skilled in Microsoft Office Applications
- Fast and Accurate Typing
- Good communication skills - written and verbal
- Professional Telephone Communication
- Precision in Work
- Good ethical conduct - honesty & integrity
- Adaptable to Diverse Environments
Certification
Fundamentals of Digital Marketing
References
- Khuphukile Cynthia Dlamini - Mentor (Depf of Education)
Tel: 082 487 5282
Email: makayzana@gmail.com
- Nellie Geza - Supervisor (Dept of Education)
Tel: 079 508 2003
Email: ngubanenellie@gmail.com
- Sithembiso Ngcobo - Department of Forestry, Fisheries and the Environment
Tel: 060 971 1287
Email: Sngcobo@enviornment.gov.za
Timeline
Intern
Msunduzi Municipality - Fire Department
02.2025 - Current
Fundamentals of Digital Marketing
02-2025
Teaching English as a Foreign Language
05-2023
Writing for Government: Basic Writing Skills
11-2022
Ethics in the Public Service
10-2022
Intern - Administrative Assistant
Department Of Education
09.2022 - 08.2024
Intern - Data Capturer
Department Of Forestry, Fisheries And The Environment
12.2018 - 07.2021
Inservice Training
Umgeni Hospital
02.2018 - 06.2018
National Diploma - Public Management
Durban University Of Technology
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