Nomagugu Zamalangeni Witness Miya

· Ensure that a Grants & Contracts tracker is maintained each and every time a payments(s) has been made;

· Ensure that the relevant documents required by policy are attached to all EFT requests;

· Ensure that the PO (Purchase Orders) are matched to invoices and the billing detail verified;

· Resolve any discrepancies between PO’s and invoices and track expenses paid against PO’s;

· Ensure VAT compliance on tax invoices;

· Ensure that creditor reconciliations are performed before payments are done;

· Ensure that all GL account codes and payments are accurately captured in Business Central

· Monthly bank reconciliation for the main account

· Petty Cash spot checks and supervision.

· Queries and follow ups pertaining to (customers and vendors)

· Create correcting entries in Business Central

· Compile a list of all outstanding tax invoices for the relevant month to be filed with month end

· Reconcile Business Central VAT GL account to the monthly cash books, investigate any discrepancies and do the necessary corrections.

· Ensure VAT Refunds are recorded.

· Compile annual VAT report for USAID

· Ensure compliance with SARS VAT regulations.

· Prepare correcting and reclass entries and capture in Business Central

· Check the Intercompany Billing Notes (IBN) for accuracy and posting.

· Ensure all vouchers /invoices have complete and legitimate supporting documentation ensuring that all transactions are properly authorized.

· Liaise regularly with the Finance Manager and Finance Director to ensure that any accounts queries are responded to and finalized no later than the end of a month.

· Perform functions with a view to safeguarding and developing the best interests of Pact SA.

· Ensure that regular backups of data are completed with the Finance Manager.

· Ensure the accuracy and completeness of financial transactions.

• Ensure daily recording and maintenance of all manual (Excel) cashbooks prior to entering the information into Navigator
• Ensure that the accounts codes are accurately captured in Navigator
• Perform daily processing of all financial transactions in Navigator
• Receive and review Travel Advance requests against supporting documents as received from TLA and prepare EFT Cover for payment approvals
• Receive and review Payment Requests from Procurement and ensure that the PO (Purchase Orders) are matched to invoices and the billing detail verified
• Resolve any discrepancies between PO's and invoices and track expenses paid against PO's
• Review and ensure that all Electronic Funds Transfers (EFT's) requests are uniquely numbered to facilitate future queries and audit trails
• Ensure that the relevant documents required by policy are attached to all EFT requests
• Ensure VAT compliance on tax invoices
• Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously
• Calculate advances received daily and obtain the necessary authorizations
• Scan and file on the network drive
• Follow up on outstanding per diems longer than 5 days
• Attend to travel queries
• Identify and add into the banking system any vendors that are being paid for the first time through the banking system
• Load payments onto the ABSA Business Integrator and circulate supporting documents for payment approval
• Issue petty cash to recipients as per the guidelines in the Finance manual
• Maintain the petty cash ledger on a daily basis ensuring that all vouchers are correctly numbered and recorded in the ledger
• Perform cash counts with each request for replenishment and ensuring that the Senior Finance Officer Finance Manager reviews and approves the count
• Prepare the monthly petty cash journal and submit to the Senior Finance Manager for approval and ensure close out on a monthly basis for inclusion in the monthly management report to PactHQ
• Scan all financial transactions and creating electronic filing as per guidance
• Conduct file audit after month end submission
• Distribution of file audit findings to team
• Follow up outstanding file audit findings
• Ensure that all vouchers have complete, bona fide, and legitimate supporting documentation ensuring that all transactions are properly authorized
• Liaise regularly with the Financial Manager and Financial Director to ensure that any accounts queries are responded to and finalized no later than the end of the subsequent month
• Follow up payments for invoices raised for sub-lessee's
• Perform functions with a view to safeguarding and developing the best interests of Pact SA
• Ensure that regular backups of data are completed
• Ensure the accuracy and completeness of financial transactions

• Receive administer purchase order from the procurement department
• Ensure validity of documents attached on purchase order
• Verify if procurement processes, adhered to company regulations
• Loading weekly payments on QuickBooks
• Load payments onto the banking integrator and circulate supporting documents for payments approval
• Collate information compile and consolidate financial reports; submit to management for approval
• Identify and add into the banking system any vendor that are being paid for the first time through banking system
• Ensure that creditor reconciliations are performed before payments are done
• Update and maintain the recurring payments schedule and ensure that the recurring payments are paid timeously
• On a monthly basis, number, and scan documents for electronic filling on the local server; then load all scanned documents on SharePoint to be viewed by Headquarters in the United States of America
• Responsible for car hire account, process invoices for payment, reconciling the account and liaise with the service provider when there's queries
• Process cell phone and mileage claims for employees to be submitted to payroll manager before salaries are finalized
• Process advances for employees when travelling and reconcile on return
• Process reimbursement payments where staff member had used their own money for work related purposes
• Prepare correcting and reclass entries and capture in QuickBooks
• Ensure the accuracy and completeness of financial transactions
• Clear exceptions for transactions with missing paperwork
• Occasionally raise purchase orders when procurement department requires help
• Report to Finance Manager

• Validate client document for security features before loading on the bank system
• Conduct foreign transactions
• Send and receive Western Union and MoneyGram money transfer
• Buy and sell forex when client is travelling out of the country
• Do international money transfers
• Open local savings bank account and travel accounts
• Open investments accounts
• Dealing with corporate clients
• Reconciliation of transactions at end of day
• Compile reports to be reviewed and approved by manager

• Conducting market related research telephonic interviews
• Conducting formal interviews on behalf of company clients like Toyota, VW, Telkom, etc
• Keep records of information obtained
• Collect customer experience data from the client
• Data processing and capturing
• Capture a word for word verbatim from client
• Interviews are randomly picked by quality section for quality check including articulation and pronunciation during the interview
• Compile reports and submit report to the management