Nokwazi Mashinini
OD & Reward Administrator / Office Manager / Recruitment Assistant
Johannesburg
Summary
Proactive and goal-oriented professional with strong time management and problem-solving skills. Recognized for reliability and adaptability. Consistently demonstrates the ability to quickly learn and apply new skills. Committed to leveraging these qualities to drive team success and make valuable contributions to organizational growth and operational efficiency.
Overview
22
22
years of professional experience
2001
2001
years of post-secondary education
Work History
OD & Reward Administrator
Danone South Africa
02.2024 - 09.2024
- Provide administrative support to OD & Reward Lead
- Manage organizational structure
- Create & manage active & inactive positions on Orgvue
- Maintain data quality & assist HRBP's with their data quality management
- Ensure credibility of co. structure
- Put together decks & comms. to assist HRBP's with their stakeholders performance review conversations for the C5 Campaign
- Assist with data population of ASR & STI letters for distribution using Mail Merge
- Assist recruitment and ES teams with dummy payslips
- Review salary proposals for HRBP's
- Assisted HR Director with people cost data collection and population for annual budget
- Check Sales Incentives for accuracy and send it to HRD for approval (for both Danone & Nutricia)
Practice Manager / Administrator
Dr S.J. Molingoane
11.2018 - 02.2024
- Company Overview: Gynaecologist / Obstetrician
- Oversee day to day running of the doctor's Parktown & Soweto Practices
- Maintain the corporate documentation & resources between the 2 practices
- Develop & maintain relations with GP's to gain more business
- Ensure timeous billing is done daily
- Hold meetings with both staff & the doctor regarding daily operations & any other issues that arise
- Pulling monthly reports on finances using the billing system
- Train / Orientate hired staff
- Manage both social platforms as well
- Helped the business get branded so as to make a mark in the industry
- Man the phone calls of the Parktown practice
- Managing the practice Diary
- Receiving the patients on consultation days
- Administering the initial process of consultation
- Administering the payment process
- Booking patients for procedures
- Assisting Patients with acquiring authorizations from different medical aids
- Capturing consultation & hospital claims
- Following up with patients that have outstanding / unpaid claims
- Gynaecologist / Obstetrician
- Reason for leaving: Personal & Career Development
Receptionist / Recruitment Assistant
Wood PLC - formerly Wood Group South Africa
07.2013 - 06.2018
- Sourcing of candidates on Careers 24 and other recruitment portals
- Telephonic screening of candidates to assess suitability for the open vacancy
- Organising and diarize interviews between potential candidate and recruiter
- Ensuring that all necessary documentation has been received before the candidate is interviewed
- Assist the candidates complete the internal job application process
- Sitting in in interviews and interviewing of candidates when the need arises
- Review and give feedback of the interview with the Senior Recruiter
- Capturing the successful candidate information and interview notes onto Placement Partner Recruitment database
- Conducting reference checks telephonically for shortlisted candidates
- Request Criminal record checks from D&K Investigations & Risk Consultants
- Request academic checks from LexisNexis
- Ensure internal contractor information and or documentation is always up to date electronically
- Placing adverts on Careers 24
- Liaising with consultants where necessary regarding sourced candidates
- Liaising with candidates for more information
- Interacting with candidates walking in for their initial face to face screening interviews
- Updating weekly stats / report
- Provide any ad-hoc support duties as and when required by consultants
- Updating Starts & Finishes for headcount purposes
- Front desk operations
- Provide an efficient and effective telephonic reception by correctly and timeously redirecting all incoming calls, record and distribute tele messages to all staff
- Ensure that the reception area is properly maintained and managed
- General office administration duties to all staff
- Manage access control of the floor, ensuring the safety of fellow colleagues and company assets
- Welcoming of walk in guests (potential contractors, service providers, clients etc.)
- Archiving of old data then creating a new filing system and the maintenance thereof
- Arranging refreshments and catering for meetings as and when required
- Managing outgoing mail, incoming mail and courier services for incoming and outgoing packages / mail
- Provide recommendations to improve the effectiveness and efficiency of courier services, while also looking at areas to reduce courier cost
- Help edit and format documents for fellow colleagues
- Run office errands as and when needed
- Facilitation of visiting staff & visitor office induction
- Boardroom bookings control & outlook diary management
- Managing the meeting room schedules and bookings
- Updating and distribution of office contact list
- Record keeping / Filing for HR Manager
- Capturing / uploading & updating CV's onto the iShare database
- Recruitment support & administration
- Candidate sourcing using iShare & Careers 24
- Formatting of documents on request
- Typing of new CV s and updating old ones
- Minute taking and distribution thereof
- Updating of contractor starts and finishes for payroll
- Assisted with double checking by means of calculating contractors hours for payroll department
- Assisted with Contract preparation for new starts & Annexure amendments
- Research and presentation of chosen HSE subject of choice and the assistance of fellow colleagues with their HSE Presentations
- Design invites and décor for office parties i.e.
- Baby Showers and farewells etc.
- Reason for leaving: Retrenchment
Marketing Assistant / Buyer / Sales Administrator / Training Coordinator / Receptionist
CAE Group
10.2008 - 06.2013
- General Office Administration
- Email marketing (Graphicmail)
- Content / information design
- Basic Web management of company website
- Ordering of software, subscriptions and the tracking of the order
- Following up on all orders placed and chasing up on any missing documentation internally and externally
- Filing of all sales supporting paperwork
- Liaising with supplier on all orders and payments
- Invoicing (Quickbooks)
- Creating Purchase Orders (Quickbooks)
- Providing administrative support to all Sales Consultants
- Cold calling potential clients for training
- Responding to enquiries and warm leads by sending out of training information requested
- Electronic mail correspondence
- Scheduling of Training Client bookings
- Booking of trainers
- Preparation of training schedule a month ahead of time and editing accordingly as bookings are made
- Printing of manuals
- Binding of training manuals
- Ordering training course every time there's an update and ensuring payments are made in time so the manuals can be ready in time
- Capturing feedback forms onto the electronic system in order to generate certificates
- Printing of the certificates and packaging them accordingly for the trainers to hand out to trainees
- Ordering and controlling Training Department's stationery and print ware
- Keeping control of Training PC's and all other training electronics such as projectors, keyboards, mouse s, etc
- Front desk / Switchboard operation
- Ordering and controlling office stationery
- Recruiting new business (training)
- Keeping existing clients informed with current business related news that may or may not directly affect their business
- Experience in telesales marketing
- Reason for leaving: Was approached by Wood Group offering more stability during retrenchments at CAE
Sales / Shop Assistant
Mertiques Style House
09.2007 - 10.2008
- Day to day running of the store
- Making sales
- Helping clients with their designs like sketching, choosing colour, fabric, etc
- Invoicing
- Dressing the window in order to generate sales and interest
- Helped bead a couple of wedding dresses
- Reason for leaving: Career advancement
Graphic Design Intern
NEMISA
11.2006 - 01.2007
- Assisted the Creative Multi Media Department and HOD administratively
- Running for the marketing department in preparing for the class of 2005 Graduation Ceremony
- Reason for leaving: Completed internship
Cook
Chit Chat Café (Fordsburg)
01.2004 - 12.2004
- Setting up of the stall just outside Makro which is where Chit Chat Café was based
- Cooked and sold Boeri-Rolls for Chit-Chat Café (a small café inside of Makro Fordsburg)
- Provided quality customer service at all times
- Set, reached most weekly targets and exceeded them sometimes
- Reason for leaving: Went back to school on a full time basis
Sales Assistant & Cashier
CNA, Killarney
11.2002 - 09.2003
- Tendering of cashier services
- Providing quality customer service
- Stocking and facing up the stationery department
- Helped out at the Books Department & Entertainment Centre
- Reason for leaving: Change of structure made it economically nonviable to stay with the company due to reduced hours of work
Education
Matric -
Jabulani Technical High School
Diploma: PC Engineering - undefined
Rosebank College
Diploma: Creative Multi Media - undefined
MMU (Multimedia University of Malaysia)
Diploma: Purchasing Management - undefined
Varsity College
Skills
Orgvue
Sage
sHaRe
MS Word
MS Excel
MS PowerPoint
Outlook
Vericlaim
GoodX
Xpedient
eMD Technologies
Placement Partner
Careers 24
LexisNexis
iShare
Quickbooks
Graphic Mail
Adobe Design Suite
Ethnicity
Black
Personal Information
- Date of Birth: 03/02/84
- Gender: Female
- Nationality: South African
Career Overview
- Dr Sidney Molingoane Practice, Practice Manager, 11/01/18, Present
- Wood Group South Africa, Receptionist / Recruitment Assistant, 07/01/13, 06/30/18
- CAE Group, Marketing Assistant / Buyer / Sales Administrator / Training Coordinator / Receptionist, 10/01/08, 06/30/13
- Torque IT, Office Administrator, 06/01/08, 06/30/08
- Mertiques Style House, Sales & Fashion Consultant / Cashier / Window Dresser / Beading, 09/01/07, 10/31/08
- NEMISA, Graphic Design Intern, 11/01/06, 01/31/07
- Chit Chat Cafe (Fordsburg), Cook, 01/01/04, 12/31/04
- CNA, Killarney, Sales Assistant & Cashier, 11/01/02, 09/30/03
References
- Dr Sidney Molingoane Inc., Dr S.J. Molingoane, 0832739719
- Wood PLC, Claire Nombika, 0833950625
- Wood PLC, Mogie Mahabeer, 0796932828
- CAE, Olwen, 0828495680
- Mertiques Style House, Mercia Hlatshwayo, 0824947443
Timeline
OD & Reward Administrator
Danone South Africa
02.2024 - 09.2024
Practice Manager / Administrator
Dr S.J. Molingoane
11.2018 - 02.2024
Receptionist / Recruitment Assistant
Wood PLC - formerly Wood Group South Africa
07.2013 - 06.2018
Marketing Assistant / Buyer / Sales Administrator / Training Coordinator / Receptionist
CAE Group
10.2008 - 06.2013
Sales / Shop Assistant
Mertiques Style House
09.2007 - 10.2008
Graphic Design Intern
NEMISA
11.2006 - 01.2007
Cook
Chit Chat Café (Fordsburg)
01.2004 - 12.2004
Sales Assistant & Cashier
CNA, Killarney
11.2002 - 09.2003
Diploma: PC Engineering - undefined
Rosebank College
Diploma: Creative Multi Media - undefined
MMU (Multimedia University of Malaysia)
Diploma: Purchasing Management - undefined
Varsity College
Matric -
Jabulani Technical High School
Similar Profiles
Ardilah Mohamed-MushabeArdilah Mohamed-Mushabe
Head of Legal and Compliance at Danone Southern AfricaHead of Legal and Compliance at Danone Southern Africa
DUDUZILE NDWANDWEDUDUZILE NDWANDWE
Deputy Director at Cochrane South Africa, South African Medical Research CouncilDeputy Director at Cochrane South Africa, South African Medical Research Council
Francis KaleveraFrancis Kalevera
Acquire to Retire Analyst at Safaricom PLC, MPESA Africa, MPESA South AfricaAcquire to Retire Analyst at Safaricom PLC, MPESA Africa, MPESA South Africa