Nokuthula Purity Gwala
Office/ Training Administrator
KWAMASHU
Summary
Experienced administrative professional with a strong ability to manage complex clerical duties and office operations efficiently. Proven track record of contributing to team achievements through collaboration and adaptability. Known for reliability and proficiency in organizational tasks, supporting smooth workflow and achieving departmental goals. Skilled in handling all support functions and managing communication between trainers and participants, with a keen ability to identify areas of focus. Bringing 10 years of related experience to drive success in future endeavors.
Overview
14
14
years of professional experience
2033
2033
years of post-secondary education
Work History
Principal Clerk
EThekwini Municipality- Public Transport Infrastructure Department
03.2020 - Current
- Create orders via JDE, assist in requesting quotations from different company’s found through our JDE
- Follow up with relevant people for approval and other proceedings of purchasing items, Compilation of proformas, converting of order numbers, receipting of payments upon receiving invoices for the suppliers.
- Receives invoices and compile reports for irregular expenditure
- Registering in a logbook documents both received and distributed to varies department.
- Keep records of signed Documents manually and electronically and records of stock distributed
- Ensure that all customer queries/requests for information are recorded in a database and status updated daily, Booking internal boardrooms for meeting and external venues for meetings and conferences
- Create data records for PTI (Contracts Spreadsheets), Assist in tender evaluations/adjudications Process
- Capture department performance plans, supports other administrative staff where relevant, consolidate/administer leave, time and attendance for technical team.
- Budget planning, expenditure, and monitoring.
- Enhanced office efficiency by streamlining administrative processes and implementing new organizational systems.
- Provided exceptional customer service, resolving inquiries promptly and professionally while maintaining strict confidentiality of sensitive information.
- Supported budget administration by tracking expenses, processing invoices, and assisting with financial reporting as needed.
Senior Clerk
EThekwini Municipality- Roads & Stormwater Maintenance Department
07.2013 - 03.2020
- Co-ordinates requirements and applies procedures associated with the applications involved with the compilation and implementation of the Workplace Skills Plan.
- Identifies training needs by assessing employees' current skills and knowledge and analyze the gap between what's needed and what's available in conjunction with line management.
- Collates and provides information on skills shortages by conducting surveys, analyzing job postings, using skills mapping, and engaging with stakeholders.
- Prepares and submits the Workplace Skills Plan for the RSWM department.
- Identifies and attends to the procurement of service providers for training programmes after they have officially been appointed by confirming in writing the number of delegates and the names of attendees.engaging with the Skills Development Unit (EMA) to clarify requirements and processes.
- Schedules training programmes, organizes the venue and confirms date,times and course content with the service provider and EMA.
- Notifying the staff on events and dates on which the events/training will occur Receives confirmation of delegates attending the respective programmes and follows up during and on completion of the training, collating, delegate and facilitators feedback on the programme.
- Keep training records in safe place and monitoring of Workplace Skills Plan implementation in order to keep management informed about the progress of their employees through DRL system. Handling of POE’s and certificates queries.
- Monitoring the application of the Occupational Health and Safety standards and procedures by undertaking regular inspections, audits, and analysis of incident data, identifying potential hazards to ensure compliance.
- Collaborated with management to develop policies, procedures, and guidelines for the department.
- Supported departmental goals by conducting research, gathering data, and preparing comprehensive reports.
- Implementing control measures, toolbox talks, training of employees, and regularly monitoring and reviewing their safety practices in the workplace.
- Assisted in employee training initiatives by developing materials and providing guidance on best practices.
Secretary
Masipa Incorporated Attorneys
01.2013 - 05.2013
- Prepare and process legal documents and summonses, subpoenas, complaints, appeals, motions, and pre-trial agreements.
- Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
- Receive and place telephone calls.
- Schedule and make appointments.
- Make photocopies of correspondence documents, and other printed matter and typing of documents.
- Maintained daily report documents, memos and invoices.
- Maintained executive appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
In-service trainee
Department of Justice & Constitutional Development
06.2011 - 11.2011
- Company Overview: (State Attorney)
- Responsible for managing the front desk and reception area, supporting the office staff and distributing faxes and incoming correspondence frequently.
- Greet guests and manage with dependability and reliability in stable and professional corporate office environment.
- Performed basic clerical skills, typing, filling, mail distribution, meeting preparations, ordering office supplies.
- (State Attorney)
- Facilitated communication between different departments within the organization, ensuring smooth coordination of activities related to service delivery processes.
Education
Matric -
DURBAN GIRLS SECONDARY SCHOOL
01.2000 - 01.2005
Diploma in Office Management and Technology - Business Administration, Information Administration, Financial Accounting, Legal Practise, Personnel Management, Communication
DURBAN UNIVERSITY OF TECHNOLOGY
01.2009 - 01.2011
Effective Leadership Skills - undefined
HR MATTERS
National Certificate in Occupational directed Education, Training & Development Practice - Skills Development Facilitator, Assess and support learners, Facilitate Learning, Design and develop learning programmes and material, Moderate and evaluate learning
DIONYSUS
Generic Management (SAQA ID: 57712) - undefined
SANDA SKILLS DEVELOPMENT
ArcGIS Pro Basic - undefined
ESRI SOUTH AFRICA COLLEGE
Introduction to SAMTRAC - Health & Safety management system & legislation, Foundation of health and safety management, Hazard identification and risk assessment (HIRA), Documentation and incident management
NOSA COLLEGE
Bachelors of Arts in Disaster and Safety Management - Disaster Management, Occupational Health & Safety, Interpretation of Disaster Management Legislation, General Management, Local Government Management, Information Technology, Incident Management, Events Risk Management, Disaster Risk Management, Crowd Management, Introduction to Research
LYCEUM COLLEGE
Durban, South AfricaSkills
Proficient in technology utilization
References
Sandile Masondo (Deputy Head – Roads Provision)
Direct line: 031 322 2879
Email: Sandile.masondo@durban.gov.za
Karen Moonsamy (Skills Development Practitioner – eThekwini Academy)
Direct line: 031 322 1003
Email: Karen.moonsamy@durban.gov.za
Fana Sithole (Public Transport Coordinator- Public Transport)
Direct line: 031 322 8366
Email: Fana.sithole@durban.gov.za
Timeline
Principal Clerk
EThekwini Municipality- Public Transport Infrastructure Department
03.2020 - Current
Senior Clerk
EThekwini Municipality- Roads & Stormwater Maintenance Department
07.2013 - 03.2020
Secretary
Masipa Incorporated Attorneys
01.2013 - 05.2013
In-service trainee
Department of Justice & Constitutional Development
06.2011 - 11.2011
Diploma in Office Management and Technology - Business Administration, Information Administration, Financial Accounting, Legal Practise, Personnel Management, Communication
DURBAN UNIVERSITY OF TECHNOLOGY
01.2009 - 01.2011
Matric -
DURBAN GIRLS SECONDARY SCHOOL
01.2000 - 01.2005
Effective Leadership Skills - undefined
HR MATTERS
National Certificate in Occupational directed Education, Training & Development Practice - Skills Development Facilitator, Assess and support learners, Facilitate Learning, Design and develop learning programmes and material, Moderate and evaluate learning
DIONYSUS
Generic Management (SAQA ID: 57712) - undefined
SANDA SKILLS DEVELOPMENT
ArcGIS Pro Basic - undefined
ESRI SOUTH AFRICA COLLEGE
Introduction to SAMTRAC - Health & Safety management system & legislation, Foundation of health and safety management, Hazard identification and risk assessment (HIRA), Documentation and incident management
NOSA COLLEGE
Bachelors of Arts in Disaster and Safety Management - Disaster Management, Occupational Health & Safety, Interpretation of Disaster Management Legislation, General Management, Local Government Management, Information Technology, Incident Management, Events Risk Management, Disaster Risk Management, Crowd Management, Introduction to Research
LYCEUM COLLEGE
Similar Profiles
SINETEMBA NDLELASINETEMBA NDLELA
Registered Midwife at Department of Health EThekwini MunicipalityRegistered Midwife at Department of Health EThekwini Municipality
Samkelo Phila NgcoboSamkelo Phila Ngcobo
REAL ESTATE (VALUATIONS) GRADUATE ASSISTANT at eThekwini Municipality Real Estate DepartmentREAL ESTATE (VALUATIONS) GRADUATE ASSISTANT at eThekwini Municipality Real Estate Department
Noxolo Zamile NtingaNoxolo Zamile Ntinga
End User Support Administrator at eThekwini MunicipalityEnd User Support Administrator at eThekwini Municipality
Brian Phumlani NzamaBrian Phumlani Nzama
Deputy Principal at Department Of Basic EducationDeputy Principal at Department Of Basic Education
Thabisile SikhakhaneThabisile Sikhakhane
Unit Administrator at MHR NURSING AGENCYUnit Administrator at MHR NURSING AGENCY