Nokuthula Norah Nkosi
HR Officer And Senior Administrator
Vosloorus
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
20
20
years of professional experience
Work History
HR Officer
Médecins Sans Frontières Southern Africa
Vosloorus
03.2020 - 01.2026
- Manage all International Mobile Staff (IMS), administration i.e. visas (Negotiating with embassies to release visas early). Request an LOI, Accommodation, and travel insurance from the relevant OC.
- Ensure all administrative information of International Mobile Staff (IMS), is updated on Wedoo and Hero HRIS system and inform a responsible Career Manager if there is missing experience for correct scaling purposes.
- Load and validate all previous work experience of the IMS from HRIS (Wedoo)
- Conduct scaling and review contracts of IMS.
- Working very close with the International Contracting Office.
- Organizing, scheduling, and communicating briefings and debriefings of International Mobile Staff (IMS) to Career Manager.
- Conduct briefings of International Mobile Staff (IMS), checking that the IMS has all the relevant travel information, and has undergone necessary health checkups and vaccination updates.
- Systematically confirm and communicate all IMS end of mission dates 1 month before returning to the mission and scheduling debriefing with relevant office units.
- Share regular IMS availability lists with the Career manager and stay in contact with out-of-mission IMS to track their availability.
- Updates and maintains accurate and complete IMS information on Field HR HRIS (e.g.: Wedoo, Hero, and Teams)
- Ensure administrative information and documents of IMS updated on Wedoo and Hero and inform a responsible Career Manager if there is missing experience for correct scaling purposes.
- Conduct period analysis of administrative procedures/process that done per country and develop strategies of overcoming challenges.
- Work closely with the Finance department to ensure all credit card invoices are reconciled according to credit card policy monthly.
- Working close with Finance Office for Debit Notes for OC’s
- Act as the primary point of contact for all administrating issues of International Mobile staff (IMS) when in the mission or out of mission.
- Managing communication of IMS when travelling and coming back to missions.
- Coordinate their briefing and debriefing with HR department and other departments.
- Work closely with other stakeholders (NGO’s and the relevant embassy) when there is emergency.
- Involvement in budgeting and monitoring.
- Event coordination and support
- Coordinate departmental events planning and execution.
Career Manager Gap Fill When Out of Office
Médecins Sans Frontières Southern Africa
Johanneburg
01.2022 - 11.2025
- Checking job profiles for vacant posts and ensuring candidates meet the requirements.
- Proactively proposing the best candidates to Pool Managers in the OCs for vacant positions in the field, motivating for the candidates, and ensuring their availability.
- Proposing missions to candidates, ensuring they have all the relevant information to consider the proposed mission.
- Responding to all queries from the Pool Managers and IMS’s.
- Organizing and updating IMS files (availability, evaluation forms, profile sheets, competencies, and skills) in the HR database.
- Implementing and updating statistical files on departures, analyzing key trends and demands.
- Preparing and conducting briefings and debriefings.
- Debriefing IMS personnel returning from missions, highlighting their skills.
- Facilitating MSF training placements for selected candidates and keeping IMS informed about available training opportunities.
FIN HR Manager
Médecins Sans Frontières NCD Project in Butterworth
04.2022 - 08.2023
- Ensures the proper planning, sizing, and coordination of the project's financial and human resources material. Agreeing on the annual budget and ensuring proper control of financial indicators and the project budget.
- Takes initiative and ensures follow-up of the development plans for the project’s human resources in collaboration with the Departmental heads’ recommendations.
- Prepare a reliable budget and revise the forecasts regularly
- In collaboration with the Project Management team and relevant stakeholders (CST/RST), ensure that all policies and procedures are updated and in line with the new FrC structures.
- Administrative management of all MSF Supplier Agreement /Contracts. Ensure the responsible manager does renewal/draft and it is validated by legal and a signed copy kept in the HRA office.
- Implement and maintain effective systems and processes to support the employee life cycle
- Ensure adherence to MSF Internal regulations and other administration policies and procedures.
- Provide guidance and support to line managers on staff issues and implementing MSF policies and provide regular updates to all staff on policies.
- Recruitment – ensure a fair and transparent process is followed that vacancies are filled within a reasonable time and that positions are within the budget or applicable approval is obtained before opening
- Payroll – ensure NS payroll calculations are done correctly according to MSF policies & South African law and it is verified, authorized & submitted to Finance by the deadline.
- Leave management - ensures all leave forms are completed and approved according to requirements; ensures all relevant certificates are provided by the employee (medical certificate, birth certificate, marriage certificate, etc.), Prepares leave plan for the project in collaboration with each HOD.
- Draft annual organogram and HR narrative aligned to and in support of the overall project plan
- Compile, review and monitor the annual HR/admin budget, including staff costs.
- Compile HR reporting needed for quarterly reports
Administrator
Médecins Sans Frontières Southern Africa
03.2014 - 02.2020
- Updating IMS’ files, database, and the IMS' mission display on the office Map.
- Planning and conducting organizing and implementing the assessment centres and interviews.
- Support when required the preparation of exhibition materials for active recruitments as well as other FHR events. This will also include support with outsourcing necessary pro-bono to enable the unit reducing costs.
- Develop network of actors supporting administrative process.
- Conduct period analysis of administrative procedures/process that are done per country and develop strategies of overcoming challenges.
- Compiling invoices for FHR credit card and follow up with other units when the credit card was used by other units.
- Systematically confirm all IMS end of mission dates 1 month before they depart the mission and scheduling debriefing with relevant units.
- Planning and Organising briefings and debriefings in South Africa and/or operation centres of all IMS. This could also be done through VC, skype or telephone.
- Organise IMS events e.g. PHOLAS, trainings, office units support or AGM and others.
Finance, HR & Administrator
Médecins Sans Frontières Johannesburg Project
12.2007 - 03.2013
- Followed up on all contracts and agreements: rental agreements (warehouse, and Expats' house), insurance, etc.
- Maintained a proper filing system and filed accordingly: administration, accounting, legal, or other documents
- Made hotel reservations and other travel-related bookings including the booking of flights.
- Monitored the supply of office material and stationery for the office, prepared and placed the Internal requests
- Drafting budget for the project.
- Applied financial management and strict cost control actions (including budget follow-up)
- Handled advances and cash payments.
- Monitored the advances and deposits.
- Controlled the bank account statements (internal transfers, withdrawals, payments, debit orders, etc) every week and ensured that the proper financial documentation is present for each transaction
- Collected financial data verified all financial documentation (Purchase Order, Purchase List, Service Agreement, Contracts, invoices, etc.), and linked with the other project department (Supply/Logistics, Medical).
- Captured all the financial data in SAGA
- Followed, updated, and ensured diffusion and implementation of the different administrative guidelines and policies.
- Prepared new contracts, and briefed new employees on MSF internal regulations, contracts, job profiles, and evaluations.
- Kept records and updated the personnel files of staff.
- Managing the payroll software: updating contracts, leaves, overtime, salary advances, and medical scheme contributions and releasing of salaries.
- Followed the employment of daily and temporary workers and prepared the pay sheets.
- Arranged visas for the expatriate staff with the Department of Home Affairs and various Embassies in Johannesburg.
Receptionist & Admin Assistant
Treatment Action Campaign
01.2006 - 11.2007
- Provided administrative support, reception duties, and coordination for office operations.
- Welcoming visitors
- Doing photo copies and faxes
- Assist the Administrators by organizing events
Education
Associate of Applied Science - Human Resource Management
Mancosa
Johannesburg05.2025
People Management Training - Human Resource Management
MSF (Doctors Without Borders)
Johanneburg07.2023
Financial Accounting Diploma - undefined
Institute of Certified Bookkeepers (ICB)
01.2019
Matric - undefined
Nalithuba Secondary School
01.1997
Skills
Communication
Teamwork
Planning & Organizing
Accountability
Personal Information
- ID Number: 7711150630 083
- Nationality: South African
- ID Type: South African ID
- ID Number: 7711150630 083
Timeline
FIN HR Manager
Médecins Sans Frontières NCD Project in Butterworth
04.2022 - 08.2023
Career Manager Gap Fill When Out of Office
Médecins Sans Frontières Southern Africa
01.2022 - 11.2025
HR Officer
Médecins Sans Frontières Southern Africa
03.2020 - 01.2026
Administrator
Médecins Sans Frontières Southern Africa
03.2014 - 02.2020
Finance, HR & Administrator
Médecins Sans Frontières Johannesburg Project
12.2007 - 03.2013
Receptionist & Admin Assistant
Treatment Action Campaign
01.2006 - 11.2007
Financial Accounting Diploma - undefined
Institute of Certified Bookkeepers (ICB)
Matric - undefined
Nalithuba Secondary School
Associate of Applied Science - Human Resource Management
Mancosa
People Management Training - Human Resource Management
MSF (Doctors Without Borders)