Nokulunga Millicent Mkhize
Durban,KZN
Summary
Proven Office Administrator with a track record of enhancing operational efficiency at Old Town Investments 345 CC. Excelled in database entry and time management, reducing document retrieval times by 30%. Skilled in bookkeeping and verbal communication, consistently ensuring financial accuracy and effective customer interactions.
Overview
7
7
years of professional experience
Work History
Office Administrator
Old Town Investments 345 CC
08.2022 - Current
- Interacted with customers by phone, email, or in-person to provide information.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Reconciled account files and produced monthly reports.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Applied advanced administrative and analytical skills in overseeing day-to-day operational activities.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
- Scheduled conference rooms, prepared agendas, and maintained calendars to prepare for meetings and events.
- Bolstered project success through diligent tracking of deadlines, allocation of resources, and provision of status updates to stakeholders as needed.
- Ensured compliance with all relevant industry regulations, minimizing risk and potential liability for the organization.
- Collaborated with cross-functional teams to gather necessary information for preparing comprehensive tenders.
Office Administrator
Protumi Construction (Pty) Ltd
06.2018 - 08.2021
- Interacted with customers by phone, email, or in-person to provide information.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Managed and properly accounted for petty cash issued to facilitate general office activities.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
- Used accounting software to prepare weekly and monthly financial reports.
- Completed payroll functions to facilitate accurate and prompt staff payments.
- Assisted in budget preparation and forecasting to control expenditure and maximize profitability.
- Handled day-to-day accounting processes to drive financial accuracy.
- Compiled budget figures by reviewing past budgets, evaluating estimated income, and assessing expenses.
Office Assistant
SIBA Management T/A GMEF (KFC HEAD-OFFICE)
03.2017 - 04.2018
- Completed clerical tasks such as filing, copying, and distributing mail.
- Interacted with customers by phone, email, or in-person to provide information.
- Managed daily data entry and kept clerical information accurate and up-to-date.
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Ordered office supplies and kept office stocked with needed resources to operate smoothly.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
- Submitted employee payroll documentation weekly to avoid errors and kept employees paid accurately and on time.
- Created purchase orders and tracked invoices to avoid missed or delayed shipments.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Purchased and maintained office supplies.
Education
National Diploma - Business Management
ICESA
Durban02.2012
National Certificate - Business Managament
Umgungundlove FET College
Pietermaritzburg, South Africa12.2005
High School Diploma -
Intandoyesizwe High School
Ladysmith, South Africa12.2004
Skills
- Time Management
- Office Administration
- Administrative Support
- Database entry
- Verbal Communication
- Document Management
- Bookkeeping
- Payroll Administration
- Expense Reporting
Timeline
Office Administrator
Old Town Investments 345 CC
08.2022 - Current
Office Administrator
Protumi Construction (Pty) Ltd
06.2018 - 08.2021
Office Assistant
SIBA Management T/A GMEF (KFC HEAD-OFFICE)
03.2017 - 04.2018
National Diploma - Business Management
ICESA
National Certificate - Business Managament
Umgungundlove FET College
High School Diploma -
Intandoyesizwe High School
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