NOKULUNGA MGULI
Senior Programme Administrator
Midrand
Summary
Results-driven Senior Programme Administrator with 16 years of extensive experience managing complex programme logistics and providing comprehensive administrative support. Proven expertise in coordinating financial processes, stakeholder communication, and event management to ensure seamless operations across various projects. Renowned for facilitating cross-departmental collaboration and maintaining high standards of service delivery, leveraging strong organizational skills and a detail-oriented approach to enhance programme efficiency and stakeholder engagement. Ready to contribute strategic insights and a proactive mindset to elevate programme success through continued dedication and expertise.
Overview
18
18
years of professional experience
8
8
years of post-secondary education
Work History
Senior Programme Administrator
Productivity SA
04.2025 - 01.2026
- Co-ordinate programme logistics and payments for service providers.
- Co-ordinate and prepare invoices on behalf of the programme.
- Co-ordinate and prepare monthly financial reconciliations for the programme.
- Provide professional administrative support to all members of the programme and relevant stakeholders.
- Be a central node of communication to programme stakeholders.
- Manage arrangement of the Workplace Challenge Programme internal and external events.
- Coordinate Workplace Challenge programme marketing events including seminars, workshops, conferences.
- Identify strategic platform or man Exhibition stands.
- Receive monthly reports from regions and upload on SharePoint.
- Verify the evidence and update Dashboard.
- Distribute reports (electronic and physical) and other information to Workplace Challenge stakeholders.
- Co-ordinate and prepare programme operations and management report.
- Provide efficient and professional information to internal and external stakeholders.
Office/ Project Administrator
Iyanda Power Technologies
01.2024 - 12.2024
- Prepared and coordinated management and ExCo meetings and minute taking.
- Preparing letters and documents.
- Managed ExCo diaries and any other tasks required by the ExCo.
- Switchboard, Office organization, facilities management, and general office safety.
- Timesheet management; Completion of purchase orders.
- Assisted with invoice preparation and compilation of supporting documents.
- Assisted with supplier/subconsultants invoice reviews and coordination of supporting documents.
- Assisted with suppliers/subconsultants/new clients onboarding.
- BBBEE admin support services.
- Travel Coordination: Booking of flights, car hire and accommodation, administration of travel Insurance.
- Tender scanning and following up on business development leads and Prepared plan Bid no Bid meetings.
- Set up proposal/tender project files on the server and on Proman.
- Assist with proposal and tender preparation.
Programme Coordinator
SAB Foundation
01.2022 - 12.2023
- Managed payment process for both programs - verification of invoices and Bank letters details, understanding payment terms and conditions, advising alternative solutions on payment issues.
- Confirmation Letters: Arranged letters for beneficiaries as and when requested.
- Feedback: Provided feedback on any payment-related queries.
- Reputation Management and Manage mailbox: Maintained the 48-hour response standard for both programs, create and manage mailer folders.
- Organized and attended Trustee Meetings - Minute meetings.
- Organized Ad Hoc meetings as per Trustees’ request.
- Collated trustee's signatures for governance documents.
- Programme Administration.
- Facilitated cross-departmental collaboration to ensure alignment with the organization’s mission and goals.
Personal Assistant
AbInbev - SAB
01.2017 - 12.2022
- Managed logistics for complex administrative projects, including organizing successful Global forums attended by over 100 delegates.
- Coordinated travel arrangements, including visa applications, flights, and accommodation for executives and VVIPs.
- Developed and executed virtual forums and award ceremonies, engaging over 500 participants across Africa and globally.
- Oversaw departmental budgets and supplier payments, ensuring compliance with financial processes and SAP management.
- Fostered strong relationships with regional and global teams, enhancing collaboration and service delivery.
PA to Executive Head: Group Market Development
Sanlam
02.2016 - 05.2017
- Managed PO and invoice submissions, ensuring accuracy and timeliness in financial processes.
- Coordinated stakeholder engagement events, including business seminars and high-profile gatherings.
- Oversaw board submission applications and facilitated payments post-approval.
- Organized travel arrangements, including bookings and transfers, while fostering relationships with external suppliers.
- Streamlined office administration, supporting daily operations and enhancing team productivity.
Professional Board Committee Coordinator
HPCSA
02.2014 - 09.2014
- I was responsible for Occupational Therapy, Medical Orthotics, Prosthetics & Arts Therapy professional board’s agendas and minute.
- Provided advice on policy and guidelines; rules and regulations; examination and registration queries to board members, health practitioners and community service doctors.
- Updated all relevant records, legislation, and policies in line with the professional board resolutions.
Marketing & Executive Assistant - BD Director
Drake and Scull
11.2007 - 05.2013
- Introduced customer surveys to measure service performance and identify gaps.
- Contributed as writer and interviewer for ECDP booklet profiling 30 SMMEs in Cape Town and Bloemfontein.
- Coordinated sponsorships with NGOs and partnered with CPUT BMF for community projects.
- Managed tender project administration, including document editing and lead generation.
- Led internal events committee overseeing corporate social investment projects.
Education
Diploma - Marketing Management
Cape Peninsula University of Technology
Cape Town, South Africa 01.2001 - 01.2006
Bachelor of Technology - Project Management
Cape Peninsula University of Technology
Cape Town, South Africa 01.2002 - 01.2005
Skills
- Ability to Work in a Team
- Adaptability
- Customer Service
- Highly organized and efficient
- Ability to Work Under Pressure
- Ability to Learn Quickly
Office administration
Customer service
MS office
Administrative support
Timeline
Senior Programme Administrator
Productivity SA
04.2025 - 01.2026
Office/ Project Administrator
Iyanda Power Technologies
01.2024 - 12.2024
Programme Coordinator
SAB Foundation
01.2022 - 12.2023
Personal Assistant
AbInbev - SAB
01.2017 - 12.2022
PA to Executive Head: Group Market Development
Sanlam
02.2016 - 05.2017
Professional Board Committee Coordinator
HPCSA
02.2014 - 09.2014
Marketing & Executive Assistant - BD Director
Drake and Scull
11.2007 - 05.2013
Bachelor of Technology - Project Management
Cape Peninsula University of Technology
01.2002 - 01.2005
Diploma - Marketing Management
Cape Peninsula University of Technology
01.2001 - 01.2006
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