Nkululeko Nhlanhla Mathe
Jnr Administrator
Katlehong
Summary
Dedicated administrative professional adept at providing administrative and logistical support for various projects, programs and initiatives. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Motivated professional with extensive experience in customer service, sales and administrative tasks. Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings and providing customer assistance. Professional and knowledgeable office clerk offering two years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Detail-oriented administrative assistant with experience in customer service, data entry and office management. Experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
1
1
Language
Work History
Junior Administrative Assistant
Phluid
Edenvale
04.2024 - Current
- Expedited report generation by creating templates and formatting documents according to company standards.
- Increased client satisfaction through accurate data entry and consistent follow-up on inquiries.
- Assisted development and implementation of new administrative procedures.
- Optimized time management within the office by prioritizing tasks according to urgency and importance levels.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Established administrative work procedures to track staff's daily tasks.
- Surpassed team goals by partnering with colleagues to implement best practices and protocols.
- Supported project completion with diligent document preparation, proofreading, and editing tasks.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Scheduled office meetings and client appointments for staff teams.
- Managed filing system, entered data and completed other clerical tasks.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Helped maintain confidentiality by properly storing sensitive information in secure locations or files.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed a deeper understanding of company policies, procedures and processes which allowed me to better assist/support my colleagues.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Improved organization-wide efficiency by managing appointment scheduling for staff members.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
- Created and maintained databases to track and record customer data.
- Promoted a strong work ethic within the team by consistently meeting deadlines on assigned tasks without sacrificing quality or accuracy.
- Assisted coworkers and staff members with special tasks on daily basis.
- Developed strategies to streamline and improve office procedures.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Assisted in budget management, tracking expenses, and processing invoices for prompt payment.
- Contributed to team cohesion by organizing social events, fostering positive workplace relationships among colleagues.
Administrator
Gauteng Department of Education
6 2022 - 5 2023
- Organization of all admin and clerical duties
- Rendering administration support services to the infrastructure maintenance directorate
- Facilitating the procurement of the office equipment
- Facilitate quality assures of payments and rls01 and submissions on procurement of goods and services for thw unit
- Facilitate and provide administrative support to the unit
- Facilitate travel claim of officials and submitting them for approval
- Providing supply chain management support in the infrastructure maintenance directorate
- Preparing of presentations for the unit meetings
- Facilitating and managing leaves of officials
- Record and update expenditure component
- Facilitating of the pmds of officials in the unit
- Receiving of procurement requests and submiting request for quotation documents to the identified service providers
- Tracking of invoices and job carts (works orders)
- Facilitating conditions of services regarding leave, medical and enjury on duty
- Checking and capturing fuel claim documents for inspectors and submitting them to finance for payments
- Facilitating invoices and job cards
- Facilitating of the creation and reviewing of job description guidlines and templates
- Coordinate and submit signed job cards and invoces to be approved by the cfo
- Participate in all organisational initiatives, awareness programs and workshops regarding development, review and maintenance
- Facilitate and maintain approved organisational structure records and database
- Facilitating and coordinating submissions for request of approval for interview panel
- Liaise with inspectors on projects, job cards, invoices including submissions for the director and chief director
- Managing the overall complains and queris relating to maintenance and the management of the office of the director
- Responsiible and recording documents coming in and going out
- Facilitating submissions water delivery works orders and invoices to schools with no water
- Facilitate and identification of all business processes including works orders submitted and invoices
- Facilitating and coordinating submissions regarding appointment of contractors in school maintaining programs
- Processing incoming and going out job carts then submitting them to the cfo's office
- Keeping track of outgoing and incoming of mail in the unit
- Provide support to senior manager regarding tracking of documents, submitting of documents and collecting them
- Processing of incoming payments then submitting them to the finance department
- Handling of very confidential documents
- Collect and coordinate all documents that relates to the director, chief director and the cfo
- Operate starndard office equipment including fax, photocopying, scanning and telephone
- Compiling of daily reports based on the job carts received on the day including payments and the total expenditure for the payments received on the day.
Warehouse Worker
Phluid
Edenvale
04.2024 - 04.2024
- Conducted regular inspections and audits to check quality and verify inventory levels.
- Maximized available storage space by utilizing vertical stacking techniques when arranging inventory items.
- Maintained clean, orderly work environment free of hazards.
- Strapped items down over protective padding to secure throughout transportation.
- Safely and securely loaded items to prevent damage during transport.
- Monitored packaging supply inventory and proactively requisitioned materials to avoid shortages.
- Managed timely and effective replacement of damaged or missing products.
- Checked product levels and recommended new purchases.
- Stocked and organized products in warehouse for easy accessibility and order fulfillment.
- Promoted warehouse safety by reporting or resolving safety hazards and observing OSHA guidelines.
- Loaded merchandise into specific packages suited for product dimensions.
- Created shipping labels to complete daily order processing.
- Reviewed orders to verify products met specifications.
- Verified orders by comparing names and quantity of items packaged with shipping documents.
- Packed, secured, labeled and applied postage to materials to prepare items for shipment.
Warehouse Assistant
Profiber
Isando, South Africa
02.2024 - 03.2024
- Partnered with representatives from different carriers to arrange materials shipments.
- Ensured optimal use of storage space through proper organization, stacking, and labeling of products within the warehouse facility.
- Verified orders by comparing names and quantity of items packaged with shipping documents.
- Responded promptly to customer inquiries regarding order status, providing exceptional service while resolving any issues that arose.
- Spraying and wrapping of train seat frames.
- Wrapping manufactured products and preparing them for delivery.
- Communicated with carrier representatives, arranging for special deliveries and shipment receipts.
- Inspected incoming and outgoing shipments to identify discrepancies with records.
Cleaner
Meondo Holdings
12.2019 - 02.2020
- To ensure the offices and toilets are clean
- Cleaned in the main store area and the fridges in the liqour store
- Cleaned the store room
- Including the deli butchery and the butchery in the store, the walls and floors.
Salesman
Beaver Canoe
06.2015 - 01.2016
- Assisting customers find the perfect shoe or clothing in accordance with their preferences
- Part of the duties and responsibilities was doing stock taking
- Organizing the floor, arranging the clothing and shoes to different departments in the store
- Arranging and sorting out the storing.
Education
Northwest University Vaal Triangle Campus
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National School Of Government
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National School Of Government
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National School Of Government
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National School Of Government
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Landulwazi Comprehensive School
Skills
Research skills
Computer literacy including ms word, excel, powerpoing and ms outlook
Interpersonal skills
Knowledge of basic employment act
Knowledge of public service legislation, including batho pele, pfma and narsa
Strong decision maker goal orientated
Complex problem solver
Writing skills
Knowledge in collective bargaining act and its procedures
Understand and application of the public financial management act
Project managing skills
Knowledge of processes in the supply chain management
Knowledge of the interconnectedness of the three spheres of government
Organisational skills
Highly motivated and able to work under pressure
Service focused
Innovative, critical thinker
Communication skills and people skills
Task Prioritization
Data organization
Problem-solving aptitude
Goal Setting
Office Management
Confidential Document Control
Database Maintenance
Multitasking and Time Management
Proofreading
Document conversion
Workflow Optimization
Team building
Health Status
Good
Criminal Record
None
Driver License
Code 10 (C1) PDP
Personal Information
- ID Number: 9503245357086
- Date of Birth: 03/24/95
- Gender: Male
- Nationality: South African
- Marital Status: Single
Contact Numbers
081 500 2581
References
- Ms Nombasa Mhlwazi, Department Of Education, Infrastructure Maintenance, Director, 072 124 8352
- Thembana Motsomi, Supervisor Gauteng Department Of Education, 071 474 8438
- Rabecca, Meondo Holdings (Pick N Pay), Supervisor, 079 199 2403
- Pheello Maleka, Profibre pty ltd, 069 254 7008
- Jo Browne, Phluid pty ltd, 082 8251081
Timeline
Junior Administrative Assistant
Phluid
04.2024 - Current
Warehouse Worker
Phluid
04.2024 - 04.2024
Warehouse Assistant
Profiber
02.2024 - 03.2024
Cleaner
Meondo Holdings
12.2019 - 02.2020
Salesman
Beaver Canoe
06.2015 - 01.2016
Administrator
Gauteng Department of Education
6 2022 - 5 2023
Northwest University Vaal Triangle Campus
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National School Of Government
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National School Of Government
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National School Of Government
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National School Of Government
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Landulwazi Comprehensive School