Nkosinathi Ntshangase

HR Generalist Officer

Transnet National Ports Authority

10.2022 - 03.2025

Duties
Pay & Remuneration Provide personnel administrative functions to employees to ensure employees' service conditions are met
Record keeping and timeous availability of records, statistics, and information for management and staff
Provide pay administration regarding document control to ensure that employees are correctly and timeously remunerated
Capture the document changes on SAP to ensure employees' payroll in terms of cell phone allowance
Update/Maintain employee data to ensure accuracy, availability, validity, and completeness of employee records, as well as integrity regarding reliable registers, structures, and statistics on SAP, electronic, and physical personnel files
Identify employee irregularities in terms of time and attendance (leave, sick, absences, abnormal overtime), consolidate employee information, and compile reports and letters to management or practitioners for decision-making
Administer the employment service benefits and remuneration of contract employees to ensure effective administration and contract obligations
Ensure the timely payment of medical aid for active employees and pensioners
Administer and control traveling concessions to ensure compliance
Accurately process all employee documentation and submit it to relevant offices including but not limited to Pension Fund, Medical Aid, Risk Pool, and Payroll to ensure that all processing thereof is done timeously
Download SAP data, prepare and submit monthly, quarterly, and annual statistical reports including but not limited to employee movements, EE stats, overtime time, Age Analysis
OM/Employee Registers, and Absenteeism
Package Structuring for new employees and existing employees when required Leave Audits for exit employees and process payments Action PA40 for new appointment and exits
Talent Acquisition Facilitating the recruitment process
Conducting longlist and shortlist process
Preparing Assessments stage if necessary
Calling Candidates for interviews
Conducting interviews with candidates
Preparing shortlisting, interview, and recommendation packs
Responsible for booking of medical checks with Sisters at the Clinic
Responsible to obtain certificates from psychologists
Obtain personal credential verification certificate (From MIE)
Responsible for and co-ordinate logistical arrangements regarding interviews including travelling and accommodation that may be required
Receive and distribute appointment letters
New employee engagement forms
Arranging all employment formalities completion of forms and induction Conducting Induction and Orientation for new employees
Updating of weekly and monthly recruitment reports
Compiling and presenting the Employment Equity report to the Employment and Equity
Committee
Draft appointment letters and submissions Handling all HR-related inquiries and assisting with recruitment administration
Compile and present when requesting Deviation to the Committee
Captured all recruitment process details for the positions I was responsible for on the
Recruitment App
Coordinate recruitment interventions within the relevant business units and handle all
HR-related inquiries with line managers in order to positively impact HR activities and thereby drive business performance
Answering Calls and attending employees’ queries
Safe keeping of staff records
Drafting and placement of adverts Ensure that HR data and records are kept, updated, and archived in accordance with relevant recruitment procedures and protocols
Compile quality submissions
Quality checking that the contents of advertisements are in line with the job description and the required skills and competencies are clearly stated
Confirm with the Line Manager the position for the publishing of the advert
Maintain a record of all advertised positions
Maintain a record of all/newly hired employees
Employee Learning and Development Capturing of WSP & ATR on the system
Facilitating the Bursary committee meeting for approvals of bursary applications
Facilitated the administration of bursaries
Auditing training plans (Individual Development Plans)
Facilitating the training process
To provide the required training support to line management and to inform all employees of the objectives and procedures of the performance management system
Assisting employees with filling training request forms
Auditing of all submitted training request forms with supporting documents via a training checklist
Processing the training forms to the Procurement dept
Updating the Weekly and Monthly Training Report
Assisting with issuing, collating, auditing, and providing feedback on bursary applications
Uploading of signed-off Bursary packs on the centralized bursary link for submissions
Schedule training initiatives with internal training schools and departments
Load IDPs on the SAP System
Capturing BBBEE
Load Requisitions on the SAP System
Employee Relations Monitor and manage trade union representation according to the recognition agreement
Assist in resolving and managing grievances in line with company policy
Advise line managers and employees on employee relations issues, including changes in legislation and company policies
Facilitate disciplinary hearings and ensure procedural fairness and compliance with the prescribed process
Maintain records of all disciplinary, grievance, and other employee relations processes and ensure that updates are shared with the employee relations manager and headquarters
Seek approval from line managers for shop stewards' releases
Submit weekly/monthly employee relations reports to the employee relations manager
Conduct internal training on disciplinary procedures, grievance handling, dispute procedures, and employee rights and duties.

Summary

Overview

Work History

Hand

HR Generalist Officer

Human Resource Administrator

Education

Matric Exemption - with Math and Science, Bachelor's Pass

Diploma - Human Resources Management

Skills

Criminal Offence

Personal Information

Timeline

HR Generalist Officer

Human Resource Administrator

Diploma - Human Resources Management

Matric Exemption - with Math and Science, Bachelor's Pass

Hand

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