Niyaaz Williams
Registry Clerk
Mitchell's plain
Summary
Being a self-motivated and highly driven individual, i can meet the varios challenges that i may come across. The roles and responsibilities within the various positions i have held provides me with the opportunity to excel and achieve further growth as an individual and team player.
Experienced with maintaining precise and secure registry records. Utilizes strong organizational skills to ensure data accuracy and confidentiality. Track record of effective teamwork and flexibility to meet changing. needs.
Overview
12
12
years of professional experience
2023
2023
years of post-secondary education
Work History
Registry Clerk
Department of Police Oversight & Community Safety
06.2017 - Current
- Provide Registry Counter Services
- Attend to clients
- Handle all internal and external telephonic and other enquiries received with regards to registry activities
- Receive and register hand delivered mail/files
- Open, date stamp the incoming mail and sort it for distribution
- Supervise messengers
- Handle incoming and outgoing correspondence
- Receive all mail
- Sort, register and dispatch mail
- Distribute notices on registry issues
- Maintain an accurate register of Advice slips (FIN232)
- Render an effective filing and record management service
- Open and close files according to the record classification system
- Filing/storage, tracing (electronically/manually) and retrieval of documents and files
- Complete index cards for all files
- Operate office machines in relation to the Registry
- Open and maintain Franking machine register
- Frank post, record money and update register on a daily basis
- Undertake spot checks on post to ensure no private post are included
- Lock post in postbag for myself or the messenger to deliver to the post office
- Open and Maintain remittance register
- Record all valuable articles as prescribed in the remittance register
- Hand deliver and signs over remittance to Finance department
- Keep daily record of amount of letters franked
- Process documents for archiving and/disposal
- Electronic scanning of files
- Sort and package files for archives and distribution
- Compile list of documents/ files to be archived
- Keep records for archived documents
- List, capture and box old files pertaining to the DCS File Plan prior to the destruction thereof
- Listing A20 records for transfer to WCARS
- Listing the Records Control Schedule records for destruction
- Creation of new files according to the need and applying approved amendments of file covers pertaining to the transversal Uniform File Plan
- Updating registers for new files, register recycling registers, open destruction register, recycling register, boardroom register and booking
- MyContent ECM Service
- MyContent Training Co-ordinator
- MyContent Administrator of the Department
- MyTrack Super User for the Department
- Oversee that all staff are trained accordingly
- Assist officials with MyContent related queries
- Assist officials with one on one training
- Assist officials with user support
- Monitoring and Evaluation of Holiday programs within the community of Mitchells Plain
- MyContent Administrator within the Department
- MyTrack Super User
- Commissioner of Oaths Project in conjunction with SAPS to make things easier for the Public within the Cape Town region
Intern
Department of Cultural Affairs and Sports
04.2013 - 05.2017
- Assisting with the Roll-out of MyContent within in all departments in Government
- Assisting with Training co-ordination
- Administration duties such as: Data capturing, printing of training manuals, preparing attendance registers for training sessions
- Making sure that training labs are set up accordingly, making sure all laptops and PC's are compatible for the training session
- Reporting on training attendance
- Giving one on one training to users who request for help
- Taking minutes in project meetings
- Sending out these minutes to each individual present in our project meetings
- Liaising with venders outside WCG, such as Datacentrix 10
- Procurement checks of project management office supplies and then reporting it to the Supply chain
Education
Bachelor of Public Administration - Public Administration, Public Sector Budgets, Public Law, End User Computer, Financial Accounting, Economics, Local Government, Research in the Public Sector
MANCOSA
Skills
Public Administration
Extra-Curricular Activities
Commissioner of Oaths Project in conjunction with SAPS to make things easier for the Public within the Cape Town region Monitoring and Evaluation of Holiday programs within the community of Mitchells Plain
Training And Development
- Records Management Course, Western Cape Provincial Archives and Records Services, 06/13/18
- Microsoft Office 2010, Western Cape Government Institute: Kromme Rhee, 05/08/19
- Meeting Skills for Chairpersons and Facilitators, Western Cape Government Institute: Kromme Rhee, 08/10/20
- PERSAL, Department of the Premier, 03/03/15
- MyContent Essentials and Correspondence Tracking, MyContent Team, 06/01/16
- Registry Clerk Course, Western Cape Provincial Archives and Records Services, 06/20/17
- Project Management Course - 2025
- Presentation Skills Training - 2025
Community Service
Monitoring and Evaluation of Holiday programs within the community of Mitchells Plain
Personal Information
- ID Number: 9312145240081
- Ethnicity: Coloured
- Criminal Record: N
- Date of Birth: 12/14/93
- Gender: Male
- Nationality: South African
- Driving License: Y
Timeline
Registry Clerk
Department of Police Oversight & Community Safety
06.2017 - Current
Intern
Department of Cultural Affairs and Sports
04.2013 - 05.2017
Bachelor of Public Administration - Public Administration, Public Sector Budgets, Public Law, End User Computer, Financial Accounting, Economics, Local Government, Research in the Public Sector
MANCOSA
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